1. Recruiting & Staffing – Employee Services
Global Staffing Guidelines Guide to ensure smooth candidate flow amongst HR Business Partners, Hiring managers and Recruitment Version: XXXXXXXXX

2. Recruitment is organized in four global regions
Up to now, there are regional differences in the recruitment process and approach. Business Leaders and HR Leaders with cross functional* responsibilities need to be informed about the recruitment processes for staffing reasons.
Europe:
Corporate Recruiting & HR Business partner – Hiring Manager works directly with HR Business Partner who in turn works with Recruiting
Middle East:
Recruiting is managed by Employee Shared Services
Asia:
Recruiting is managed by the HR Business Partner who works directly with Hiring Manager
US:
Recruiting is outsourced to 3rd party vendor; Recruiting works directly with Hiring Manager – keeping HR Business Partner advised to developments/progress.
*) Cross functional is defined as across regions, poles, functions or business – depending on the specific businesses involved.

3. Starting the Recruitment process
HR Business Partner contacts the respective assisting Recruiter/Recruiting department to arrange a formal discussion. Topics to include:
Outline of meeting with Hiring Manager
Job Description(s)
Cost – again, normally the acquiring department absorbs the cost but item should be discussed to avoid later issues
Sourcing methods, where to post, interview panels, methods (phone interview, in person interview, etc.)
Who ultimately ‘owns’ the candidate – at what point does the assisting Recruiting department hand off the candidate to the receiving Recruiting department in terms of follow up, offer letters, etc.
The process ends when either the job is filled or assistance is no longer required.

4. Regional Recruitment Process & Roles
Initiate
Recruitment
Requisition
Validate
Execute
Recruiting
Activities
CV Screening
Orientation
Interviews
Selection
Job Offer US
HR Business Partner
Recruiter
(YoH)
Recruiter
(YoH)
Hiring Manager
HR Business Partner
1-o-1 Manager
HR Business Partner
Asia
HR Business Partner
HR Business Partner
HR Business Partner
Hiring Manager
HR Business Partner
1-o-1 Manager
HR Business Partner
Hiring Manager
Europe
HR Business Partner
Recruiter OR
HR Business Partner
Recruiter OR
HR Business Partner
Hiring Manager
HR Business Partner
1-o-1 Manager
HR Business Partner
Middle East
Online Request
Recruiter
(Shared Services)
Recruiter
(Shared Services)
Hiring Manager
1-o-1 Manager
Recruiter
(Shared Services)
Hiring Manager

5. Expat contracts / Candidates outside region
Hiring Manager determines need for (a) recruitment assistance outside region – external hire or (b) need for cross functional recruitment through discussion with respective** HR Business Partner***
Hiring Manager meets with HR Business Partner and formally outlines request noting:
Business Case – need for extra assistance for external hiring or need to look outside region
Timeframe – when position needs to be filled by and how long ‘outside’ assistance will be required
Cost – normally, acquiring business absorbs cost but this should be discussed at the initial meeting
Determine need for full time role/local contract or if expatriate assignment will suffice
If expat assignment:
Specific shortage: lack of needed competency in talent pool
High potential developmental assignment: HR must coordinate with Regional Talent Management
** Respective is defined as the Regional HR Business Partner or the HR representative
*** HR Business Partner is defined as the HR Representative who works most closely with the Hiring Manager on strategic