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Executive Secretary Agenda Items July 2012

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1 Executive Secretary Agenda Items July 2012
doc.: IEEE 802 EC-12/00039r0 July 2012 Executive Secretary Agenda Items July 2012 Date: Authors: Jon Rosdahl, CSR Jon Rosdahl, CSR

2 Abstract Executive Secretary had the following EC Agenda Items:
July 2012 doc.: IEEE 802 EC-12/00039r0 July 2012 Abstract Executive Secretary had the following EC Agenda Items: M5.12: Workshop Status Update M5.16: Future Venue Contract Status M5.17: Geneva 2013 Expectation M5.19: Reflector Configuration M5.20: Host Guidelines Status Update M5.27: 802 e-Tools Status Update Jon Rosdahl, CSR Jon Rosdahl, CSR

3 Monday EC Agenda July 2012 July 2012 doc.: IEEE 802 EC-12/00039r0
Jon Rosdahl, CSR Jon Rosdahl, CSR

4 M5.12: Workshop Status Update
July 2012 M5.12: Workshop Status Update During the IEEE 802 EC June Conference call, we closed or removed all remaining action items. Note final status documented in 802 EC-12/3r6. Note that Tab WS11-2 was moved to new document: 802 Plenary Future Venue Contract Status Request for Consent Agenda Jon Rosdahl, CSR

5 M5.16: Future Venue Contract Status
July 2012 M5.16: Future Venue Contract Status Identified in Workshop spreadsheet 802 EC-12/3r6: See Tab WS11-2 Slots currently Open at 2015 – March (Tentative Singapore) 2017 – March and Nov 2018 – March and Nov Currently all contracts turned into IEEE PO/Contract Number identified for all executed contracts Now in 802 EC-12/40r0 Plan to move March 2014 Atlanta – looking for possible replacement. Jon Rosdahl, CSR

6 Motion to Affirm Future Venues
July 2012 doc.: IEEE 802 EC-12/00039r0 July 2012 Motion to Affirm Future Venues Motion to affirm the approval of the following Venue locations: 2012 Nov – San Antonio, Texas 2013 March – Orlando, Florida 2013 Nov – Dallas, Texas 2014 July – San Diego, California 2014 Nov – San Antonio Texas 2015 March – Singapore 2015 July – Kona, Hawaii 2015 Nov – Dallas, Texas Moved: Jon Rosdahl 2nd: 2013 July Geneva has been motioned and approved Twice 2014 March Atlanta, GA is target to change/move…wait for motion for later. Jon Rosdahl, CSR Jon Rosdahl, CSR

7 M5.17: Geneva 2013 Expectation Still working on MOU
July 2012 M5.17: Geneva 2013 Expectation Still working on MOU Sent MOU, they are expected to return last week. Site Visit scheduled for Sept 25-26, 2012 Initial budget Projection (US$50,596.25) Budget included a possible Social at $75 per person At $75 per person estimate cost = $52,875 If Social would cost more, then will not hold We may choose not to hold in any case. Do we want a Social? Possible savings if we can reduce # buildings used Will apply this week’s meeting requests with Geneva site to check fit Jon Rosdahl, CSR

8 Geneva 2013 Expectations – (cont)
July 2012 doc.: IEEE 802 EC-12/00039r0 July 2012 Geneva 2013 Expectations – (cont) No General Hotel Block – List of Hotels on ITU List Do we want EC Room Block? EC stay at same hotel? Draft Budget next slide – Possible choices: No evening meetings No F&B No Social Possible budget could reduce reserves: Upto $300,000 may be needed for meeting Jon Rosdahl, CSR Jon Rosdahl, CSR

9 Geneva Draft-2 Budget: Income: $315,750 – 705 attendance estimate
July 2012 doc.: IEEE 802 EC-12/00039r0 July 2012 Geneva Draft-2 Budget: Income: $315,750 – 705 attendance estimate Shipping $ 12,500 Extra Security $ 9,000 Get 802 $ 52,875 Misc onsite $ 10,000 CCV Facility $ 39,965 CICG Facility $ 9,115 ITU Facility $ 3,300 Network $ 27,000 Mtg Planner fee $104,400 Financial Fees $ 20,366 Social $52,875 Total expenses $366,346 NET: $50,596.25 Jon Rosdahl, CSR Jon Rosdahl, CSR

10 M5.19: Reflector Configuration
July 2012 M5.19: Reflector Configuration Updated to current syntax Change new default to receive copy own message Change list to allow HTML links Would like to reduce Attachment size to 3m Would like to change to 10 errors in 10 days to auto-purge from list. Currently it is set at 25 in 100 days Jon Rosdahl, CSR

11 Stds-802-SEC-ListServ properties and owners
July 2012 Stds-802-SEC-ListServ properties and owners * * ***** IEEE 802 Executive Committee List ***** * ListServ Configuration File for stds-802-sec * * .HH ON * * Misc-Options= IETFHDR_SUBJECT_TAG * Daily-Threshold= 150 * Language= english,NOHTML * Attachments= Yes * Ack= Yes * Sizelim= 5000K * Notebook= No * Owner= * Owner= * Send= Private * Subject-Tag= "802SEC" * Subscription= By_Owner,Confirm * Review= Owner * LoopCheck= Full,Spam-Delay(10) * Auto-Delete= Yes,Semi-Auto,Delay(25),Max(100) * Safe= Yes * X-Tags= Yes * Confidential= Yes * Change-Log= Yes,Yearly * Filter= Also * Reply-to= Sender,Respect * Validate= Yes * Default-Options= NOACK,NOREPRO,IETFHDR * Digest= No * Sender= List * * .HH OFF *** IEEE stds List *** * ListServ Configuration File for stds * * .HH ON * * Sub-Lists= stds ro * Sizelim= 1M * Change-Log= Yes,Yearly * Daily-Threshold= 150,20 * Notify= No * Attachments= All * Notebook= No * Owner= * Owner= * Send= Private * Subscription= By_Owner * Review= Owner * LoopCheck= Full,Spam-Delay(5) * Auto-Delete= Yes,Full-Auto,Delay(5),Max(5),Probe(30) * Safe= Yes * X-Tags= Yes * Confidential= Yes * Filter= also * Reply-to= Sender,Respect * Validate= Yes,Confirm * Default-Options= REPRO,NOACK,SUBJECTHDR * Digest= No * .HH OFF Jon Rosdahl, CSR

12 Warnings from old configuration
July 2012 doc.: IEEE 802 EC-12/00039r0 July 2012 Warnings from old configuration The following problems have been detected in the list header: * Language= ENGLISH,... Warning: There is no message template file by that name. This option will have no effect until a message template file is installed by the LISTSERV administrator. * Language= ...,NOHTML Warning: The NOHTML option is deprecated and may be removed in a future version. Please use Misc-Options= DISCARD_HTML instead. Please refer to the list keyword documentation (available via the INFO KEYWORDS command) for more information about keyword syntax. Jon Rosdahl, CSR Jon Rosdahl, CSR

13 Compare old vs new Config
July 2012 Compare old vs new Config * ***** IEEE 802 Executive Committee List ***** * ListServ Configuration File for stds-802-sec * * .HH ON * * Misc-Options= IETFHDR_SUBJECT_TAG * Daily-Threshold= 150 * Language= english,NOHTML * Attachments= Yes * Ack= Yes * Sizelim= 5000K * Notebook= No * Owner= * Owner= * Send= Private * Subject-Tag= "802SEC" * Subscription= By_Owner,Confirm * Review= Owner * LoopCheck= Full,Spam-Delay(10) * Auto-Delete= Yes,Semi-Auto,Delay(25),Max(100) * Safe= Yes * X-Tags= Yes * Confidential= Yes * Change-Log= Yes,Yearly * Filter= Also * Reply-to= Sender,Respect * Validate= Yes * Default-Options= NOACK,NOREPRO,IETFHDR * Digest= No * Sender= List * * .HH OFF * ***** IEEE 802 Executive Committee List ***** * ListServ Configuration File for stds-802-sec * * .HH ON * * Misc-Options= IETFHDR_SUBJECT_TAG * Ack= Yes * Sender= List * Subject-Tag= "802SEC" * Sizelim= 5M * Change-Log= Yes,Yearly * Daily-Threshold= 150,20 * Notify= No * Attachments= All * Notebook= No * Owner= * Owner= * Send= Private * Subscription= By_Owner,Confirm * Review= Owner * LoopCheck= Spam-Delay(10) * Auto-Delete= Yes,Full-Auto,Delay(25),Max(100),Probe(30) * Safe= Yes * X-Tags= Yes * Confidential= Yes * Filter= Also * Reply-to= Sender,Respect * Validate= Yes,Confirm * Default-Options= REPRO,NOACK,SUBJECTHDR * Digest= No * .HH OFF * Jon Rosdahl, CSR

14 M5.20: Host Guidelines Status Update
July 2012 M5.20: Host Guidelines Status Update Discussion on how to proceed. Bob H. prepared document to start Lisa working on updating Present to EC for Friday’s Closing Mtg. Jon Rosdahl, CSR

15 M5.27: 802 e-Tools Status Update
July 2012 M5.27: 802 e-Tools Status Update Kristine – Report: Jon Rosdahl, CSR

16 Friday, Closing EC Meeting
July 2012 doc.: IEEE 802 EC-12/00039r0 July 2012 Friday, Closing EC Meeting July 20, 2012 ExSec Agenda Items Jon Rosdahl, CSR Jon Rosdahl, CSR

17 4.05: IEEE 802 EC Interim Teleconference
July 2012 doc.: IEEE 802 EC-12/00039r0 July 2012 4.05: IEEE 802 EC Interim Teleconference 802 EC Interim Conference calls are 1-3PM ET on the first Tuesday of FEB, JUN and OCT : 02FEB, 05JUN, 09OCT 2013: 05FEB, 04JUN, 01OCT 2014: 04FEB, 03JUN, 07OCT Jon Rosdahl, CSR Jon Rosdahl, CSR

18 802 EC Interim Teleconference: Oct 9, 2012 1-3PM ET
July 2012 doc.: IEEE 802 EC-12/00039r0 July 2012 802 EC Interim Teleconference: Oct 9, PM ET Draft Agenda: Welcome/Intro/Approve Agenda Nikolich 4 min Report: Single Sales Channel Update Nikolich 3 min Report: Discussion: Report: July 2012 San Antonio Meeting Plans Rosdahl 3 min Report: July 2013 Geneva Meeting Plan Status Rosdahl 4 min AOB min Jon Rosdahl, CSR Jon Rosdahl, CSR

19 References 802 Plenary Future Venue Contract Status:
July 2012 doc.: IEEE 802 EC-12/00039r0 July 2012 References 802 Plenary Future Venue Contract Status: November 2011 EC Workshop Action Items: Jon Rosdahl, CSR Jon Rosdahl, CSR

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