1. Integrating Asset Registers
2010 National Local Government Asset Management and Public Works Engineering Conference - 14 May 2010
Integrating Asset Registers
Richard Bramham
Asset Co-ordinator
Manningham City Council

2. Integrating Asset Registers
About Manningham
Created in December 1994
Located 12 km east of Melbourne
Covers an area of 114 square km
Population of approx 116,000
Approximately 38,500 households
Evenly divided by residential and rural environs
Manningham

3. Integrating Asset Registers
Asset Details
Local Roads 592 km
Footpaths (Roads) 716 km
Footpaths (Off Road) 73 km
Car parks 275 Sq m
Bridges/Major Culverts 31 No
Underground Drains 1,025 km
Buildings 242 No
Open Space 19.8 Sq m

4. Integrating Asset Registers
What is an Asset Register?
An Asset Register contains essential information relating to various aspects of an asset portfolio.
The Asset Register may be computerised, card file or paper based and may contain the following asset data:
physical attributes;
technical data;
financial information;
property details;
maintenance data; and
performance and condition data
Description, location and age
Valuation and Depreciation

5. Integrating Asset Registers
Why Integrate Asset Registers?
The environment in which public assets operate has changed - information for organisations to manage their assets has also changed.
Increased demands for services have led to a focus on service delivery and whole of life asset management approach.
An Asset Register should be seen as the core of an agency’s information management system and should have the potential to integrate with other functional registers and systems.

6. Integrating Asset Registers
Manningham’s Experience
Asset Management System implemented
System rollout was poorly planned.
No integration undertaken with other software systems
Critical review undertaken of AM System
AM System not being fully utilised - Data out of date

7. Integrating Asset Registers
Manningham’s Response
AM Strategy and Action Plan adopted
Key Actions implemented:
► Expansion of Asset Co-ordinators role;
► Formation of an AM Steering Committee;
► Development of an AM Policy; and
► Improvements to AM System
Consolidation of Corporate Data Registers

8. Integrating Asset Registers
Asset Management System Improvements
Development of custom interfaces
Works Management modules
Additional reporting
Data Exporting
Training

9. Integrating Asset Registers
Integration with Asset Management System
Integration with Finance and Customer Feedback System put on hold.
Linkage developed between Customer Feedback System and Corporate Information Database.
Integration with GIS did not proceed.

10. Integrating Asset Registers
Customer Feedback System - Pot Hole Requests

11. Integrating Asset Registers
Council Roads – Condition Rating of 1

12. Integrating Asset Registers
AM Improvement Outcomes
Some general improvement - shortfalls and issues still evident.
Environment again changed in the management of assets. Two Key Drivers emerged:
► Report by Auditor General Victoria
► Removal of “Highway Immunity Rule”
Independent Asset Management System Review undertaken.

13. Integrating Asset Registers
AM System Review Outcomes
Participated in Pilot study of alternate Asset Management System
Systems Review focussed on comparing Hansen with AssetLife
AssetLife provided a more flexible and acceptable product
Hansen did not have advanced asset management capabilities
AssetLife product rolled out across the organisation

14. Integrating Asset Registers
Current System and Integration Status
Linkages and interfaces re-established
Integration with Finance system did not proceed
Scoping document prepared for integration with Customer Feedback System - currently on hold
Custom Interface developed for defect and condition inspections

15. Integrating Asset Registers
Defect Recording and Reporting System

16. Integrating Asset Registers
Lessons learnt
Scope and define outputs
Agreement with Software Suppliers
Seek input and involvement from key staff
Support from the IT Unit
Seek advice from other organisations and suppliers
Don’t integrate if not value adding

17. Integrating Asset Registers
Richard Bramham
Asset Co-ordinator
Manningham City Council