1. New Jersey Bonner VISTA Fellows Program Site Supervisor Training 2011-2012

2. I. Welcome and Introductions
Introduction of Foundation & Center Staff
General project overview
Introductions Community Partners & the work VISTA Member will do at site
Welcome and Introductions (Bobby & Pat give overview, Intro of Christen, Heather, Kristi) – 9:15 – 9:45am
Introduction of Foundation & Center Staff
General project overview
Introductions of Community Partners & the work VISTA Member will do at site

3. II. National Service Overview:
History of National Service, VISTA, CNCS
The Corporation for National and Community Service
The National Service Network Programs and Partners
What is AmeriCorps VISTA?
History of AmeriCorps VISTA
National Service Overview: History of national service, VISTA, Corporation for National Service. (Christen – put in flow chart to Power Point) – 9:45-10am
Streams of service: Cover the Corporation for National Service’s organizational chart and explain the different streams of service (SOS) and programs under the Corporation’s umbrella, with an emphasis on the organizational structure in your state. Explain where SOS paths might cross and the role of the state commission versus the Corporation state office.

4. A. The Corporation for National and Community Service
The Corporation for National and Community Service, a federal agency, strives to engage Americans of all ages and backgrounds in voluntary service opportunities to their communities and country. The Corporation is the nation’s largest grant maker supporting national and community service programs and volunteerism.
National Service Overview: History of national service, VISTA, Corporation for National Service. (Christen – put in flow chart to Power Point) – 9:45-10am
Streams of service: Cover the Corporation for National Service’s organizational chart and explain the different streams of service (SOS) and programs under the Corporation’s umbrella, with an emphasis on the organizational structure in your state. Explain where SOS paths might cross and the role of the state commission versus the Corporation state office.

5. National, Regional & Local Projects Nat’l Demonstration Projects
B. The National Service Network
Programs and Partners
AmeriCorps
AState & National
AVISTA
ANCCC
 Tribes & Territories Grants
VISTA Leaders
HQ
Sponsoring Agencies
National, Regional & Local Projects
SE Region Campus
NE Region Campus
Central Region Campus
Western Region Campus
Capital Region Campus
State Grants
State Commissions
Local Projects
Sponsoring Agencies
State Offices
Ed Award Program Grants
State Commissions
Nat’l Organizations
Tribes & Territories
Nat’l Demonstration Projects
HQ
Nat’l Organizations
National Directs Grants
Nat’l Parent Organizations
Sponsoring Agencies
Work Plans (Heather – Trenton, Christen – New Brunswick) – a working document that should be used to guide members in conjunction with VAD
What they are & how they’re used
Contractually obliged to workplan
Review of Revised Versions
VADs
Working version of Workplan to guide VISTA Member through year.
Senior Corps
Foster Grandparents
Sponsoring Agencies
State Offices
RSVP
Sponsoring Agencies
State Offices
Senior Companions
Sponsoring Agencies
State Offices
Nat’l Demonstration Projects
Nat’l Organizations
Sponsoring Agencies

6. C. What is AmeriCorps*VISTA?
A National Service Program Designed to Fight Poverty through Capacity Building.
Members complete a term of service. They receive a living allowance and an education award or cash stipend upon successfully completing the term.
AmeriCorps*VISTA is funded by the Corporation for National and Community Service.
AmeriCorps*VISTA is a Federal program that has LOTS of regulations that MUST be followed by organizations and Members.
Member complete a term of service

7. D. History of AmeriCorps*VISTA
1963: President John F. Kennedy envisions a national service corps “to help provide urgently needed services in urban and rural poverty areas.”
1964: President Lyndon Johnson's Economic Opportunity Act of 1964 creates the VISTA program
1966: Over 3,500 VISTA members in service across the United States
1970s: VISTA merges with Peace Corps and the National Senior Service programs, and the ACTION agency was born.
1990: President Bush signs the National and Community Service Act of 1990
1993: President Clinton signs the National and Community Service Trust Act, creating AmeriCorps and the Corporation of National and Community Service. VISTA merges with AmeriCorps.

8. III. AmeriCorps*VISTA Terms and Conditions
Subsistence Allowance
End of Service Benefits
Life Insurance, Health Benefits
Child Care Benefits
Relocation Allowance
Taxes
Personal/Medical Leave
Political and Outside Employment Restrictions
Please refer to the AmeriCorps*VISTA Member Summary Information sheet
AmeriCorps*VISTA Terms and Conditions (Kristi) – 10-10:15
Review the basic terms and conditions of AmeriCorps*VISTA service. Focus on team effort of project and the need to be in communication in order to be effective and sustainable.
Make sure to review dos/don’ts in light of recent activities w/ VISTA (i.e. Nationally & Statewide)

9. Role of Sponsor Organizations
IV. Project Management
Role of Sponsor Organizations
1. Sponsor Organizations & VISTA Leader
Bonner Foundation
TCNJ Bonner Center
VISTA Leader
2. Overall Project Management
3. Reporting
4. Training
Project Management – Christen, 10:15-11:15am
The role of Foundation & Bonner Center Staff, VISTA Leader(Christen & Kristi)
Organizational Roles & Responsibilities (Christen)
Supervision
Weekly Meeting with VISTA Member
Investing time for Professional Development
Networking VISTA
Timesheets – BWBRS
Emphasize we certify VISTA member pay (please notify if using vacation, sick or absenteeism)
Member must log hours 1st & 3rd Friday of every month
10 vacation days – Must notify VISTA on-site supervisor, project supervisor)
10 sick days
VISTA member generally follows organizational holidays etc.
Disciplinary Issues (How to handle) – NEVER BE AFRAID TO CALL!!
1st offense – discussion
2nd offense – written warning
3rd offense – suspension
4th offense – termination
Reporting
Template & Calendar 
Check-in calls (at least every 2 weeks, we will follow-up to devise place/time)
VISTA Member monthly reports (Survey Monkey)
Quarterly Reports (July 30, October 30, January 30, April 30) (Christen to do Survey Monkey)
Evaluations (Quarterly) of Member & Supervisor
Due-Dates
*         04/24/11-09/30/11          10/14/11 *         10/1/ /31/11        01/13/12 *         01/01/ /05/12   04/18/12
Content needed (Christen will provide slides for Power Point)
How to submit (Survey Monkey)
Travel reimbursement
Must reimburse for travel
Mileage rate can be determined by your org. Federal level is .50cent
Financial Contributions
Project check-in
Bi-monthly phone call with everyone as needed
Mid-year Meeting in person – Thursday, January 12, 2011
 To Handout:
Training & Reporting Calendar (Kristi)
Reporting Requirements (Survey Monkey, Christen)

10. IV. Project Management (cont..)
B. Organizational Roles and Responsibilities
1. On-Site Supervision of a VISTA Member
a. Weekly Meetings, Professional Development, Networking
b. Investing Time for Professional Development
c. Networking VISTA
d. Timesheets – BWBRS
Sponsor Organization Certifies VISTA Pay
VISTA Member must log hours 1st & 3rd Friday of each month
10 Vacation Days
10 Sick Days
Follow your own Organizational Holidays
Disciplinary Issues – NEVER BE AFRAID TO CALL!
1st offense – discussion
2nd offense – written warning
3rd offense – suspension
4th offense - termination
Project Management – Christen, 10:15-11:15am
The role of Foundation & Bonner Center Staff, VISTA Leader(Christen & Kristi)
Organizational Roles & Responsibilities (Christen)
Supervision
Weekly Meeting with VISTA Member
Investing time for Professional Development
Networking VISTA
Timesheets – BWBRS
Emphasize we certify VISTA member pay (please notify if using vacation, sick or absenteeism)
Member must log hours 1st & 3rd Friday of every month
10 vacation days – Must notify VISTA on-site supervisor, project supervisor)
10 sick days
VISTA member generally follows organizational holidays etc.
Disciplinary Issues (How to handle) – NEVER BE AFRAID TO CALL!!
1st offense – discussion
2nd offense – written warning
3rd offense – suspension
4th offense – termination
Reporting
Template & Calendar 
Check-in calls (at least every 2 weeks, we will follow-up to devise place/time)
VISTA Member monthly reports (Survey Monkey)
Quarterly Reports (July 30, October 30, January 30, April 30) (Christen to do Survey Monkey)
Evaluations (Quarterly) of Member & Supervisor
Due-Dates
*         04/24/11-09/30/11          10/14/11 *         10/1/ /31/11        01/13/12 *         01/01/ /05/12   04/18/12
Content needed (Christen will provide slides for Power Point)
How to submit (Survey Monkey)
Travel reimbursement
Must reimburse for travel
Mileage rate can be determined by your org. Federal level is .50cent
Financial Contributions
Project check-in
Bi-monthly phone call with everyone as needed
Mid-year Meeting in person – Thursday, January 12, 2011
 To Handout:
Training & Reporting Calendar (Kristi)
Reporting Requirements (Survey Monkey, Christen)

11. IV. Project Management (cont..)
Organizational Roles and Responsibilities (cont.)
Training, Reporting & Evaluation
a. Template & Calendar 
Check-in calls (every other week)
VISTA Member monthly reports (Survey Monkey)
Quarterly Reports (Survey Monkey)
CNCS Reports
Reporting Period Due Date
04/24/11-09/30/11        -   10/14/11
10/1/ /31/11      -   01/13/12
01/01/ /05/12  - 04/18/12
c. Evaluations of Member & Supervisor (Quarterly)
Project Management – Christen, 10:15-11:15am
The role of Foundation & Bonner Center Staff, VISTA Leader(Christen & Kristi)
Organizational Roles & Responsibilities (Christen)
Supervision
Weekly Meeting with VISTA Member
Investing time for Professional Development
Networking VISTA
Timesheets – BWBRS
Emphasize we certify VISTA member pay (please notify if using vacation, sick or absenteeism)
Member must log hours 1st & 3rd Friday of every month
10 vacation days – Must notify VISTA on-site supervisor, project supervisor)
10 sick days
VISTA member generally follows organizational holidays etc.
Disciplinary Issues (How to handle) – NEVER BE AFRAID TO CALL!!
1st offense – discussion
2nd offense – written warning
3rd offense – suspension
4th offense – termination
Reporting
Template & Calendar 
Check-in calls (at least every 2 weeks, we will follow-up to devise place/time)
VISTA Member monthly reports (Survey Monkey)
Quarterly Reports (July 30, October 30, January 30, April 30) (Christen to do Survey Monkey)
Evaluations (Quarterly) of Member & Supervisor
Due-Dates
*         04/24/11-09/30/11          10/14/11 *         10/1/ /31/11        01/13/12 *         01/01/ /05/12   04/18/12
Content needed (Christen will provide slides for Power Point)
How to submit (Survey Monkey)
Travel reimbursement
Must reimburse for travel
Mileage rate can be determined by your org. Federal level is .50cent
Financial Contributions
Project check-in
Bi-monthly phone call with everyone as needed
Mid-year Meeting in person – Thursday, January 12, 2011
 To Handout:
Training & Reporting Calendar (Kristi)
Reporting Requirements (Survey Monkey, Christen)

12. Progress Reporting Template
Demographics:
Volunteers Generated, $ Raised
Project Challenges
Resource Development:
Money and Volunteers
Sustainability
Member Accomplishments:
Awards member receive, media spotlights on members, service projects coordinated by VISTA members
Great Stories
Attachments:
Agency Newsletter, Project Newsletter, News Articles, Thank you letters
Progress Made Towards Milestones

13. IV. Project Management (cont..)
B. Organizational Roles and Responsibilities (cont.)
Travel Reimbursement
Must Reimburse for Travel
Mileage rate determined by your Organization (Federal level .50 / mile)
Financial Contributions
Housing
Food
Donations
Project check-in
Bi-weekly check-in
Next Meeting – Thursday, January 12, 2012
Project Management – Christen, 10:15-11:15am
The role of Foundation & Bonner Center Staff, VISTA Leader(Christen & Kristi)
Organizational Roles & Responsibilities (Christen)
Supervision
Weekly Meeting with VISTA Member
Investing time for Professional Development
Networking VISTA
Timesheets – BWBRS
Emphasize we certify VISTA member pay (please notify if using vacation, sick or absenteeism)
Member must log hours 1st & 3rd Friday of every month
10 vacation days – Must notify VISTA on-site supervisor, project supervisor)
10 sick days
VISTA member generally follows organizational holidays etc.
Disciplinary Issues (How to handle) – NEVER BE AFRAID TO CALL!!
1st offense – discussion
2nd offense – written warning
3rd offense – suspension
4th offense – termination
Reporting
Template & Calendar 
Check-in calls (at least every 2 weeks, we will follow-up to devise place/time)
VISTA Member monthly reports (Survey Monkey)
Quarterly Reports (July 30, October 30, January 30, April 30) (Christen to do Survey Monkey)
Evaluations (Quarterly) of Member & Supervisor
Due-Dates
*         04/24/11-09/30/11          10/14/11 *         10/1/ /31/11        01/13/12 *         01/01/ /05/12   04/18/12
Content needed (Christen will provide slides for Power Point)
How to submit (Survey Monkey)
Travel reimbursement
Must reimburse for travel
Mileage rate can be determined by your org. Federal level is .50cent
Financial Contributions
Project check-in
Bi-monthly phone call with everyone as needed
Mid-year Meeting in person – Thursday, January 12, 2011
 To Handout:
Training & Reporting Calendar (Kristi)
Reporting Requirements (Survey Monkey, Christen)

14. IV. Project Management Workplans VADS (VISTA Assignment Description)
What they are & how they’re used
Milestones
Contractually obliged to workplan
Review of Revised Versions
VADS (VISTA Assignment Description)
What they Are
Breakdown of Workplan
User Friendly for VISTA Member
Need to be revised
Submit to Sponsor Organizations by Friday, August 5
Distribute to VISTA Member before PSO
Project Management – Christen, 10:15-11:15am
The role of Foundation & Bonner Center Staff, VISTA Leader(Christen & Kristi)
Organizational Roles & Responsibilities (Christen)
Supervision
Weekly Meeting with VISTA Member
Investing time for Professional Development
Networking VISTA
Timesheets – BWBRS
Emphasize we certify VISTA member pay (please notify if using vacation, sick or absenteeism)
Member must log hours 1st & 3rd Friday of every month
10 vacation days – Must notify VISTA on-site supervisor, project supervisor)
10 sick days
VISTA member generally follows organizational holidays etc.
Disciplinary Issues (How to handle) – NEVER BE AFRAID TO CALL!!
1st offense – discussion
2nd offense – written warning
3rd offense – suspension
4th offense – termination
Reporting
Template & Calendar 
Check-in calls (at least every 2 weeks, we will follow-up to devise place/time)
VISTA Member monthly reports (Survey Monkey)
Quarterly Reports (July 30, October 30, January 30, April 30) (Christen to do Survey Monkey)
Evaluations (Quarterly) of Member & Supervisor
Due-Dates
*         04/24/11-09/30/11          10/14/11 *         10/1/ /31/11        01/13/12 *         01/01/ /05/12   04/18/12
Content needed (Christen will provide slides for Power Point)
How to submit (Survey Monkey)
Travel reimbursement
Must reimburse for travel
Mileage rate can be determined by your org. Federal level is .50cent
Financial Contributions
Project check-in
Bi-monthly phone call with everyone as needed
Mid-year Meeting in person – Thursday, January 12, 2011
 To Handout:
Training & Reporting Calendar (Kristi)
Reporting Requirements (Survey Monkey, Christen)

15. V. VISTA Member Training
PSO Training – Concentration on Poverty
SPONSOR TRAINING – Preparing for Work Sites
1. Review of PSO
2. Additional Topics
General Project Overview
Orientation to Area – Trenton & New Brunswick
VISTA Member terms, benefits, resources, responsibilities & expectations
Capacity Building – meaning & ensuring sustainability
Work Culture
How they work
Office Environment
Communication Styles
Race Relations
Project Management – Christen, 10:15-11:15am
The role of Foundation & Bonner Center Staff, VISTA Leader(Christen & Kristi)
Organizational Roles & Responsibilities (Christen)
Supervision
Weekly Meeting with VISTA Member
Investing time for Professional Development
Networking VISTA
Timesheets – BWBRS
Emphasize we certify VISTA member pay (please notify if using vacation, sick or absenteeism)
Member must log hours 1st & 3rd Friday of every month
10 vacation days – Must notify VISTA on-site supervisor, project supervisor)
10 sick days
VISTA member generally follows organizational holidays etc.
Disciplinary Issues (How to handle) – NEVER BE AFRAID TO CALL!!
1st offense – discussion
2nd offense – written warning
3rd offense – suspension
4th offense – termination
Reporting
Template & Calendar 
Check-in calls (at least every 2 weeks, we will follow-up to devise place/time)
VISTA Member monthly reports (Survey Monkey)
Quarterly Reports (July 30, October 30, January 30, April 30) (Christen to do Survey Monkey)
Evaluations (Quarterly) of Member & Supervisor
Due-Dates
*         04/24/11-09/30/11          10/14/11 *         10/1/ /31/11        01/13/12 *         01/01/ /05/12   04/18/12
Content needed (Christen will provide slides for Power Point)
How to submit (Survey Monkey)
Travel reimbursement
Must reimburse for travel
Mileage rate can be determined by your org. Federal level is .50cent
Financial Contributions
Project check-in
Bi-monthly phone call with everyone as needed
Mid-year Meeting in person – Thursday, January 12, 2011
 To Handout:
Training & Reporting Calendar (Kristi)
Reporting Requirements (Survey Monkey, Christen)

16. V. VISTA Member Training
On-site Orientation
1. Importance of Orientation
2. Topics to Cover
Tour of Organization – offices & staff members
Orientation to office culture & procedures
Desk area & reporting responsibilities
Communication styles (how to communicate & to whom)
Policies & Procedures
Vacation requests
Ordering Materials
Phone Usage
address
How to use equipment
Office & Community Meetings
Travel reimbursement Procedures
C. On-site Orientation (Heather) – 20 minutes
Emphasize importance of orientation supervision structures
Tour of Organization – offices & staff members
Orientation to office culture & procedures
Desk area & reporting responsibilities
Communication styles (how to communicate & to whom)
Policies & Procedures
Vacation requests
Ordering Materials
Phone Usage
address
How to use equipment (i.e. phones, copier, fax)
Office & Community Meetings
Travel reimbursement

17. V. VISTA Member Training (cont..)
On-site Orientation
1. Importance of Orientation
2. Topics to Cover
Tour of Organization – offices & staff members
Orientation to office culture & procedures
Desk area & reporting responsibilities
Communication styles (how to communicate & to whom)
Policies & Procedures
Vacation requests
Ordering Materials
Phone Usage
address
How to use equipment
Office & Community Meetings
Travel reimbursement Procedures
C. On-site Orientation (Heather) – 20 minutes
Emphasize importance of orientation supervision structures
Tour of Organization – offices & staff members
Orientation to office culture & procedures
Desk area & reporting responsibilities
Communication styles (how to communicate & to whom)
Policies & Procedures
Vacation requests
Ordering Materials
Phone Usage
address
How to use equipment (i.e. phones, copier, fax)
Office & Community Meetings
Travel reimbursement

18. V. VISTA Member Training
Monthly Meetings w/ VISTA Members
Builds companionship
Connects Projects together
Helps to train them
Develop resources amongst each other
Dates
TBD
Potentially Thursday Mornings
Suggested Topics?
Feedback
Monthly Meetings w/ VISTA Members
Topics they would like us to focus on VISTA Members
Potentially Thursday mornings

19. VISTA Resources My AmeriCorps Portal - my.americorps.gov
VISTA Campus –
Education Award Information - Edaward.org
Seven Corners – americorps.sevencorners.com
Food Stamps
VISTA Member Support Unit
Toll-free Office Number: Fax:
New National Service VMSU Hotline Webpage:
VISTA Member Handbook