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New Jersey Bonner VISTA Fellows Program Site Supervisor Training

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Presentation on theme: "New Jersey Bonner VISTA Fellows Program Site Supervisor Training"— Presentation transcript:

1 New Jersey Bonner VISTA Fellows Program Site Supervisor Training 2011-2012

2 I. Welcome and Introductions
Introduction of Foundation & Center Staff General project overview Introductions Community Partners & the work VISTA Member will do at site Welcome and Introductions (Bobby & Pat give overview, Intro of Christen, Heather, Kristi) – 9:15 – 9:45am Introduction of Foundation & Center Staff General project overview Introductions of Community Partners & the work VISTA Member will do at site

3 II. National Service Overview:
History of National Service, VISTA, CNCS The Corporation for National and Community Service The National Service Network Programs and Partners What is AmeriCorps VISTA? History of AmeriCorps VISTA National Service Overview: History of national service, VISTA, Corporation for National Service. (Christen – put in flow chart to Power Point) – 9:45-10am Streams of service: Cover the Corporation for National Service’s organizational chart and explain the different streams of service (SOS) and programs under the Corporation’s umbrella, with an emphasis on the organizational structure in your state. Explain where SOS paths might cross and the role of the state commission versus the Corporation state office.

4 A. The Corporation for National and Community Service
The Corporation for National and Community Service, a federal agency, strives to engage Americans of all ages and backgrounds in voluntary service opportunities to their communities and country. The Corporation is the nation’s largest grant maker supporting national and community service programs and volunteerism. National Service Overview: History of national service, VISTA, Corporation for National Service. (Christen – put in flow chart to Power Point) – 9:45-10am Streams of service: Cover the Corporation for National Service’s organizational chart and explain the different streams of service (SOS) and programs under the Corporation’s umbrella, with an emphasis on the organizational structure in your state. Explain where SOS paths might cross and the role of the state commission versus the Corporation state office.

5 National, Regional & Local Projects Nat’l Demonstration Projects
B. The National Service Network Programs and Partners AmeriCorps AState & National AVISTA ANCCC  Tribes & Territories Grants VISTA Leaders HQ Sponsoring Agencies National, Regional & Local Projects SE Region Campus NE Region Campus Central Region Campus Western Region Campus Capital Region Campus State Grants State Commissions Local Projects Sponsoring Agencies State Offices Ed Award Program Grants State Commissions Nat’l Organizations Tribes & Territories Nat’l Demonstration Projects HQ Nat’l Organizations National Directs Grants Nat’l Parent Organizations Sponsoring Agencies Work Plans (Heather – Trenton, Christen – New Brunswick) – a working document that should be used to guide members in conjunction with VAD What they are & how they’re used Contractually obliged to workplan Review of Revised Versions VADs Working version of Workplan to guide VISTA Member through year. Senior Corps Foster Grandparents Sponsoring Agencies State Offices RSVP Sponsoring Agencies State Offices Senior Companions Sponsoring Agencies State Offices Nat’l Demonstration Projects Nat’l Organizations Sponsoring Agencies

6 C. What is AmeriCorps*VISTA?
A National Service Program Designed to Fight Poverty through Capacity Building. Members complete a term of service. They receive a living allowance and an education award or cash stipend upon successfully completing the term. AmeriCorps*VISTA is funded by the Corporation for National and Community Service. AmeriCorps*VISTA is a Federal program that has LOTS of regulations that MUST be followed by organizations and Members. Member complete a term of service

7 D. History of AmeriCorps*VISTA
1963: President John F. Kennedy envisions a national service corps “to help provide urgently needed services in urban and rural poverty areas.” 1964: President Lyndon Johnson's Economic Opportunity Act of 1964 creates the VISTA program 1966: Over 3,500 VISTA members in service across the United States 1970s: VISTA merges with Peace Corps and the National Senior Service programs, and the ACTION agency was born. 1990: President Bush signs the National and Community Service Act of 1990 1993: President Clinton signs the National and Community Service Trust Act, creating AmeriCorps and the Corporation of National and Community Service. VISTA merges with AmeriCorps.

8 III. AmeriCorps*VISTA Terms and Conditions
Subsistence Allowance End of Service Benefits Life Insurance, Health Benefits Child Care Benefits Relocation Allowance Taxes Personal/Medical Leave Political and Outside Employment Restrictions Please refer to the AmeriCorps*VISTA Member Summary Information sheet AmeriCorps*VISTA Terms and Conditions (Kristi) – 10-10:15 Review the basic terms and conditions of AmeriCorps*VISTA service. Focus on team effort of project and the need to be in communication in order to be effective and sustainable. Make sure to review dos/don’ts in light of recent activities w/ VISTA (i.e. Nationally & Statewide)

9 Role of Sponsor Organizations
IV. Project Management Role of Sponsor Organizations 1. Sponsor Organizations & VISTA Leader Bonner Foundation TCNJ Bonner Center VISTA Leader 2. Overall Project Management 3. Reporting 4. Training Project Management – Christen, 10:15-11:15am The role of Foundation & Bonner Center Staff, VISTA Leader(Christen & Kristi) Organizational Roles & Responsibilities (Christen) Supervision Weekly Meeting with VISTA Member Investing time for Professional Development Networking VISTA Timesheets – BWBRS Emphasize we certify VISTA member pay (please notify if using vacation, sick or absenteeism) Member must log hours 1st & 3rd Friday of every month 10 vacation days – Must notify VISTA on-site supervisor, project supervisor) 10 sick days VISTA member generally follows organizational holidays etc. Disciplinary Issues (How to handle) – NEVER BE AFRAID TO CALL!! 1st offense – discussion 2nd offense – written warning 3rd offense – suspension 4th offense – termination Reporting Template & Calendar  Check-in calls (at least every 2 weeks, we will follow-up to devise place/time) VISTA Member monthly reports (Survey Monkey) Quarterly Reports (July 30, October 30, January 30, April 30) (Christen to do Survey Monkey) Evaluations (Quarterly) of Member & Supervisor Due-Dates *         04/24/11-09/30/11          10/14/11 *         10/1/ /31/11        01/13/12 *         01/01/ /05/12   04/18/12 Content needed (Christen will provide slides for Power Point) How to submit (Survey Monkey) Travel reimbursement Must reimburse for travel Mileage rate can be determined by your org. Federal level is .50cent Financial Contributions Project check-in Bi-monthly phone call with everyone as needed Mid-year Meeting in person – Thursday, January 12, 2011  To Handout: Training & Reporting Calendar (Kristi) Reporting Requirements (Survey Monkey, Christen)

10 IV. Project Management (cont..)
B. Organizational Roles and Responsibilities 1. On-Site Supervision of a VISTA Member a. Weekly Meetings, Professional Development, Networking b. Investing Time for Professional Development c. Networking VISTA d. Timesheets – BWBRS Sponsor Organization Certifies VISTA Pay VISTA Member must log hours 1st & 3rd Friday of each month 10 Vacation Days 10 Sick Days Follow your own Organizational Holidays Disciplinary Issues – NEVER BE AFRAID TO CALL! 1st offense – discussion 2nd offense – written warning 3rd offense – suspension 4th offense - termination Project Management – Christen, 10:15-11:15am The role of Foundation & Bonner Center Staff, VISTA Leader(Christen & Kristi) Organizational Roles & Responsibilities (Christen) Supervision Weekly Meeting with VISTA Member Investing time for Professional Development Networking VISTA Timesheets – BWBRS Emphasize we certify VISTA member pay (please notify if using vacation, sick or absenteeism) Member must log hours 1st & 3rd Friday of every month 10 vacation days – Must notify VISTA on-site supervisor, project supervisor) 10 sick days VISTA member generally follows organizational holidays etc. Disciplinary Issues (How to handle) – NEVER BE AFRAID TO CALL!! 1st offense – discussion 2nd offense – written warning 3rd offense – suspension 4th offense – termination Reporting Template & Calendar  Check-in calls (at least every 2 weeks, we will follow-up to devise place/time) VISTA Member monthly reports (Survey Monkey) Quarterly Reports (July 30, October 30, January 30, April 30) (Christen to do Survey Monkey) Evaluations (Quarterly) of Member & Supervisor Due-Dates *         04/24/11-09/30/11          10/14/11 *         10/1/ /31/11        01/13/12 *         01/01/ /05/12   04/18/12 Content needed (Christen will provide slides for Power Point) How to submit (Survey Monkey) Travel reimbursement Must reimburse for travel Mileage rate can be determined by your org. Federal level is .50cent Financial Contributions Project check-in Bi-monthly phone call with everyone as needed Mid-year Meeting in person – Thursday, January 12, 2011  To Handout: Training & Reporting Calendar (Kristi) Reporting Requirements (Survey Monkey, Christen)

11 IV. Project Management (cont..)
Organizational Roles and Responsibilities (cont.) Training, Reporting & Evaluation a. Template & Calendar  Check-in calls (every other week) VISTA Member monthly reports (Survey Monkey) Quarterly Reports (Survey Monkey) CNCS Reports Reporting Period Due Date 04/24/11-09/30/11        -   10/14/11 10/1/ /31/11      -   01/13/12 01/01/ /05/12  - 04/18/12 c. Evaluations of Member & Supervisor (Quarterly) Project Management – Christen, 10:15-11:15am The role of Foundation & Bonner Center Staff, VISTA Leader(Christen & Kristi) Organizational Roles & Responsibilities (Christen) Supervision Weekly Meeting with VISTA Member Investing time for Professional Development Networking VISTA Timesheets – BWBRS Emphasize we certify VISTA member pay (please notify if using vacation, sick or absenteeism) Member must log hours 1st & 3rd Friday of every month 10 vacation days – Must notify VISTA on-site supervisor, project supervisor) 10 sick days VISTA member generally follows organizational holidays etc. Disciplinary Issues (How to handle) – NEVER BE AFRAID TO CALL!! 1st offense – discussion 2nd offense – written warning 3rd offense – suspension 4th offense – termination Reporting Template & Calendar  Check-in calls (at least every 2 weeks, we will follow-up to devise place/time) VISTA Member monthly reports (Survey Monkey) Quarterly Reports (July 30, October 30, January 30, April 30) (Christen to do Survey Monkey) Evaluations (Quarterly) of Member & Supervisor Due-Dates *         04/24/11-09/30/11          10/14/11 *         10/1/ /31/11        01/13/12 *         01/01/ /05/12   04/18/12 Content needed (Christen will provide slides for Power Point) How to submit (Survey Monkey) Travel reimbursement Must reimburse for travel Mileage rate can be determined by your org. Federal level is .50cent Financial Contributions Project check-in Bi-monthly phone call with everyone as needed Mid-year Meeting in person – Thursday, January 12, 2011  To Handout: Training & Reporting Calendar (Kristi) Reporting Requirements (Survey Monkey, Christen)

12 Progress Reporting Template
Demographics: Volunteers Generated, $ Raised Project Challenges Resource Development: Money and Volunteers Sustainability Member Accomplishments: Awards member receive, media spotlights on members, service projects coordinated by VISTA members Great Stories Attachments: Agency Newsletter, Project Newsletter, News Articles, Thank you letters Progress Made Towards Milestones

13 IV. Project Management (cont..)
B. Organizational Roles and Responsibilities (cont.) Travel Reimbursement Must Reimburse for Travel Mileage rate determined by your Organization (Federal level .50 / mile) Financial Contributions Housing Food Donations Project check-in Bi-weekly check-in Next Meeting – Thursday, January 12, 2012 Project Management – Christen, 10:15-11:15am The role of Foundation & Bonner Center Staff, VISTA Leader(Christen & Kristi) Organizational Roles & Responsibilities (Christen) Supervision Weekly Meeting with VISTA Member Investing time for Professional Development Networking VISTA Timesheets – BWBRS Emphasize we certify VISTA member pay (please notify if using vacation, sick or absenteeism) Member must log hours 1st & 3rd Friday of every month 10 vacation days – Must notify VISTA on-site supervisor, project supervisor) 10 sick days VISTA member generally follows organizational holidays etc. Disciplinary Issues (How to handle) – NEVER BE AFRAID TO CALL!! 1st offense – discussion 2nd offense – written warning 3rd offense – suspension 4th offense – termination Reporting Template & Calendar  Check-in calls (at least every 2 weeks, we will follow-up to devise place/time) VISTA Member monthly reports (Survey Monkey) Quarterly Reports (July 30, October 30, January 30, April 30) (Christen to do Survey Monkey) Evaluations (Quarterly) of Member & Supervisor Due-Dates *         04/24/11-09/30/11          10/14/11 *         10/1/ /31/11        01/13/12 *         01/01/ /05/12   04/18/12 Content needed (Christen will provide slides for Power Point) How to submit (Survey Monkey) Travel reimbursement Must reimburse for travel Mileage rate can be determined by your org. Federal level is .50cent Financial Contributions Project check-in Bi-monthly phone call with everyone as needed Mid-year Meeting in person – Thursday, January 12, 2011  To Handout: Training & Reporting Calendar (Kristi) Reporting Requirements (Survey Monkey, Christen)

14 IV. Project Management Workplans VADS (VISTA Assignment Description)
What they are & how they’re used Milestones Contractually obliged to workplan Review of Revised Versions VADS (VISTA Assignment Description) What they Are Breakdown of Workplan User Friendly for VISTA Member Need to be revised Submit to Sponsor Organizations by Friday, August 5 Distribute to VISTA Member before PSO Project Management – Christen, 10:15-11:15am The role of Foundation & Bonner Center Staff, VISTA Leader(Christen & Kristi) Organizational Roles & Responsibilities (Christen) Supervision Weekly Meeting with VISTA Member Investing time for Professional Development Networking VISTA Timesheets – BWBRS Emphasize we certify VISTA member pay (please notify if using vacation, sick or absenteeism) Member must log hours 1st & 3rd Friday of every month 10 vacation days – Must notify VISTA on-site supervisor, project supervisor) 10 sick days VISTA member generally follows organizational holidays etc. Disciplinary Issues (How to handle) – NEVER BE AFRAID TO CALL!! 1st offense – discussion 2nd offense – written warning 3rd offense – suspension 4th offense – termination Reporting Template & Calendar  Check-in calls (at least every 2 weeks, we will follow-up to devise place/time) VISTA Member monthly reports (Survey Monkey) Quarterly Reports (July 30, October 30, January 30, April 30) (Christen to do Survey Monkey) Evaluations (Quarterly) of Member & Supervisor Due-Dates *         04/24/11-09/30/11          10/14/11 *         10/1/ /31/11        01/13/12 *         01/01/ /05/12   04/18/12 Content needed (Christen will provide slides for Power Point) How to submit (Survey Monkey) Travel reimbursement Must reimburse for travel Mileage rate can be determined by your org. Federal level is .50cent Financial Contributions Project check-in Bi-monthly phone call with everyone as needed Mid-year Meeting in person – Thursday, January 12, 2011  To Handout: Training & Reporting Calendar (Kristi) Reporting Requirements (Survey Monkey, Christen)

15 V. VISTA Member Training
PSO Training – Concentration on Poverty SPONSOR TRAINING – Preparing for Work Sites 1. Review of PSO 2. Additional Topics General Project Overview Orientation to Area – Trenton & New Brunswick VISTA Member terms, benefits, resources, responsibilities & expectations Capacity Building – meaning & ensuring sustainability Work Culture How they work Office Environment Communication Styles Race Relations Project Management – Christen, 10:15-11:15am The role of Foundation & Bonner Center Staff, VISTA Leader(Christen & Kristi) Organizational Roles & Responsibilities (Christen) Supervision Weekly Meeting with VISTA Member Investing time for Professional Development Networking VISTA Timesheets – BWBRS Emphasize we certify VISTA member pay (please notify if using vacation, sick or absenteeism) Member must log hours 1st & 3rd Friday of every month 10 vacation days – Must notify VISTA on-site supervisor, project supervisor) 10 sick days VISTA member generally follows organizational holidays etc. Disciplinary Issues (How to handle) – NEVER BE AFRAID TO CALL!! 1st offense – discussion 2nd offense – written warning 3rd offense – suspension 4th offense – termination Reporting Template & Calendar  Check-in calls (at least every 2 weeks, we will follow-up to devise place/time) VISTA Member monthly reports (Survey Monkey) Quarterly Reports (July 30, October 30, January 30, April 30) (Christen to do Survey Monkey) Evaluations (Quarterly) of Member & Supervisor Due-Dates *         04/24/11-09/30/11          10/14/11 *         10/1/ /31/11        01/13/12 *         01/01/ /05/12   04/18/12 Content needed (Christen will provide slides for Power Point) How to submit (Survey Monkey) Travel reimbursement Must reimburse for travel Mileage rate can be determined by your org. Federal level is .50cent Financial Contributions Project check-in Bi-monthly phone call with everyone as needed Mid-year Meeting in person – Thursday, January 12, 2011  To Handout: Training & Reporting Calendar (Kristi) Reporting Requirements (Survey Monkey, Christen)

16 V. VISTA Member Training
On-site Orientation 1. Importance of Orientation 2. Topics to Cover Tour of Organization – offices & staff members Orientation to office culture & procedures Desk area & reporting responsibilities Communication styles (how to communicate & to whom) Policies & Procedures Vacation requests Ordering Materials Phone Usage address How to use equipment Office & Community Meetings Travel reimbursement Procedures C. On-site Orientation (Heather) – 20 minutes Emphasize importance of orientation supervision structures Tour of Organization – offices & staff members Orientation to office culture & procedures Desk area & reporting responsibilities Communication styles (how to communicate & to whom) Policies & Procedures Vacation requests Ordering Materials Phone Usage address How to use equipment (i.e. phones, copier, fax) Office & Community Meetings Travel reimbursement

17 V. VISTA Member Training (cont..)
On-site Orientation 1. Importance of Orientation 2. Topics to Cover Tour of Organization – offices & staff members Orientation to office culture & procedures Desk area & reporting responsibilities Communication styles (how to communicate & to whom) Policies & Procedures Vacation requests Ordering Materials Phone Usage address How to use equipment Office & Community Meetings Travel reimbursement Procedures C. On-site Orientation (Heather) – 20 minutes Emphasize importance of orientation supervision structures Tour of Organization – offices & staff members Orientation to office culture & procedures Desk area & reporting responsibilities Communication styles (how to communicate & to whom) Policies & Procedures Vacation requests Ordering Materials Phone Usage address How to use equipment (i.e. phones, copier, fax) Office & Community Meetings Travel reimbursement

18 V. VISTA Member Training
Monthly Meetings w/ VISTA Members Builds companionship Connects Projects together Helps to train them Develop resources amongst each other Dates TBD Potentially Thursday Mornings Suggested Topics? Feedback Monthly Meetings w/ VISTA Members Topics they would like us to focus on VISTA Members Potentially Thursday mornings

19 VISTA Resources My AmeriCorps Portal - my.americorps.gov
VISTA Campus – Education Award Information - Edaward.org Seven Corners – americorps.sevencorners.com Food Stamps VISTA Member Support Unit Toll-free Office Number: Fax: New National Service VMSU Hotline Webpage: VISTA Member Handbook


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