1. Reporting and Recording College-Delivered Dual Credits using Trillium
October 2016

2. Goals Seamless Transition to Post-secondary
Increase Completion of OSSDs

3. Target Groups for Dual Credit Programs
Update for , and
18,584 dual credit students provincially
13,769 in the primary target group (74%)
3,560 SHSM students (19%)
1,255 OYAP students (7%)

4. 2014-15 Dual Credit Program Provincial Results
Number of Participants: 19,958
% of Seats Filled:
92%
Retention: 89%
Success: 91%

5. Dual Credit Approaches
Team-taught
College Course
Team-taught Level 1 Apprenticeship
and Level 1 with College Oversight
College-delivered College Course
College-delivered Level 1 Apprenticeship
College Campus
Secondary School

6. Who Needs to be Involved in Your Board?
Board SMS Lead
Board OnSIS Lead
Guidance Counsellors and
School Support Staff
Board OYAP Coordinator
Board
Dual Credit/
SCWI Lead
Board Regional Planning Team Representative

7. Key documents

8. College-delivered dual credits
Students take a college course or Level 1 apprenticeship (OYAP) program delivered at the college.
Credit is recorded on the college record using college course codes
Credit is also recorded on the OST using a special dual credit course code assigned by the Ministry of Education.
(Dual Credit Policy p.7)

9. College-delivered dual credits
Maximum of 4 can count as optional credits towards the OSSD
Cannot be used as substitution for compulsory courses.
External music credits are included in the 4 credit maximum
(Dual Credit Policy p. 8)

10. College-delivered dual credits
If a student earns more than 4, only 4 will show on the OST; all will show on the provincial report card.
The process is outlined on page 12 of the OST manual

11. College-delivered dual credits
Assessment and evaluation are the responsibility of the college instructor
Growing Success does not apply
(Dual Credit Policy p. 19)

12. College-delivered dual credits
College courses do not need to have any connection to Ontario curriculum courses
Codes end with “4T” for college courses, “4Y” for level 1 apprenticeship (OYAP)
Be sure to select the right college.
The same code may be used by more than one college. The passing grade may vary

13. College-delivered dual credits
For college courses, selecting the correct code will ensure that the name of the college, the college course title and the college course code appear correctly on the OST.
The correct passing grade will be assigned
Students must achieve the passing grade in order to earn a secondary school credit
(Dual Credit Policy p. 15)
mention that the attempted credit value must be set in the Classes file in Maplewood.
(Dual Credit Policy p. 19)

14. College-Delivered Dual Credit Course Codes
Same Code, Different Colleges
College-delivered Dual Credit Course Codes for use in Approved School/College/Work Initiative (SCWI) Programs
Ministry Course Code
Credit Value
College Course Title
College
Passing Grade
HBB4T
1.00
DURHAM C: Introduction to Psychology – An Applied Science GNED1106
Durham 50
FLEMING C: Introduction to Psychology SOCI36
Fleming
GEORGIAN C: Introduction to Psychology PSYL 1001
Georgian
MOHAWK C: Introductory Psychology PSYC SS156
Mohawk
SAULT C: Introduction to Psychology PSY102
Sault

15. College-Delivered Dual Credit Course Codes
Same Code, Different Passing Grade
College-delivered Dual Credit Course Codes for use in Approved School/College/Work Initiative (SCWI) Programs
Ministry Course Code
Credit Value
College Course Title
College
Passing Grade
IBK4T
1.00
ALGONQUIN C: Computer Applications DAT2004
Algonquin 50
CONESTOGA C: Computer Software Applications COMP1065
Conestoga 55
DURHAM C: Computer Literacy COMP1010
Durham
GEORGIAN C: Microcomputer Applications COMP 1003
Georgian
SENECA C: Introduction to Computer Applications ICA001
Seneca 70

16. The Ontario Student Transcript Manual, 2013
See sample 9, page 36

17. OST Showing College-delivered College Course
Date
Year Month
Course Grade
Course Title
Course Code
Percentage Grade
Credit
Compulsory
Note 12
CONESTOGA C: Basic Camera Theory DMED1370
TGL4T 74
1.00
CONESTOGA C: Basic Design B ARTS1010
AEF4T 50
The passing grade for AEF4T at Conestoga is 55%. Since the student did not achieve that grade, he does not receive a credit, even though his mark is above 50%.

18. Setting up a Dual Credit College-Delivered College Course
When the course is added, a check is done to see if more than one description exists for the course code.  If it does, then a box appears to the right of the course code.  The user can open the drop down list and select whichever course description is valid.

19. with a Teacher Assigned
A Dual Credit Class
with a Teacher Assigned

20. A Dual Credit Class With No Educator Assigned

21. Check for Accuracy Create a test transcript.
Make sure that the correct college name appears for college-delivered dual credit courses (XXX4T)
Note that for Level 1 Apprenticeship courses, no college name appears. (XXX4Y)
For partial completion of Level 1 OYAP Apprenticeship dual credits, the word “partial” appears with the title of the course.
For team-taught dual credits, “dual credit” appears along with the title of the course

22. Reporting to OnSIS
Through “class enrolment”
Through “other credits”

23. Reporting to OnSIS through “Class Enrolment”
College-delivered dual credit classes can be created without an educator if necessary
Ensures consistency of report card, OST, transmission to OCAS and OUAC
Allows tracking of credits earned vs credits attempted
Courses count towards student’s FTE

24. Reporting to OnSIS through “Other Credits”
Courses could be missed in transmissions to OCAS
Doesn’t generate dual credit teacher funding through the GSN

25. Reporting to OnSIS through “Other Credits”
Dual Credit manually entered in the Transcript Information window in Add Course/Section

26. Reporting to OnSIS through “Other Credits”

27. Reporting to OnSIS through “Other Credits”
“Final Mark” field must be entered
“Attempted Credit” and “Earned Credit” fields in the Course tab must be verified to make sure that the correct value is entered.

28. Resources Webinar will be posted on scwi.ca and on osca.ca
Detailed documentation is available on the Trillium site. (Check with your board contact)
Dual Credit Programs 2013
Ontario Student Transcript Manual 2013

29. Questions? Phil Hedges, Ministry of Education 
Sonja Vandermeer, School College Work Initiative