1. Data Warehouse and Environmental Public Health Tracking Project
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Data Warehouse and Environmental Public Health Tracking Project
National Association of City and County Health Organizations (NACCHO)
May 24, 2012

2. Solution delivered in fall 2010
Project initiated in 2007
Solution delivered in fall 2010
Built on SQL Server
Two access points- advanced and basic
Basic access provided via SharePoint
Advanced access via Excel
Four subject areas covered by five datasets
Census
Birth, death, statewide inpatient, Behavioral Risk Factor Surveillance System (BRFSS)
County snapshots
Metadata
Project History

3. Basic Access

4. Basic Access- BRFSS Data

5. Basic Access- Inpatient Discharge Data

6. Advanced User- Statewide Inpatient Discharge

7. DWH/EPHT Integration, Redesign
2012- Project Integration
Environmental Public Health Tracking (EPHT) project requirements
Public and secure access to environmental health data
Interactive experience for users
Display of nationally consistent data measures
DWH Redesign
Establish a data mart for access to un-aggregated source files
All relevant department datasets
Hospitalization, birth, death, health behaviors, chronic disease, housing, environmental, gambling, outpatient
Redesigned front-end; public access portal
DWH/EPHT Integration, Redesign

8. Working group included:
Data Governance
Need to design/implement for governance structure for data management, use and storage
Working group included:
Assistant attorney general
State medical director/deputy state epidemiologist
DWH coordinator
Four PhD-level statisticians
Facilitator
12 recommendations presented to Executive Team including department director
Concept sparked from EPHT project
Data Governance

9. Recommendation Status
Appoint Coordinator for department data resource management
Currently DWH Coordinator; long term position not yet identified
Establish Data Management Workgroup
Currently the Research and Ethics Review Committee; long term position not yet identified
Standards manual for data collection, use and reporting
In progress; text resources ordered
Department competencies for IDPH employees working with data
Not started
Multi-purpose and uniform confidentiality and accessibility departmental policies
In progress; will tie in with the Data Sharing Agreement and Accessibility policy
Defined roles for data owners and stewards
Defined in business requirement standards
Guidance for hiring new staff for positions working with data
Centralized data clearance process
In progress; cited in policies being developed for research and data sharing
Data management policies
Data Sharing Agreement Policy- started
Research and Ethics Review Committee Policy- in review
Training levels for employees working with data
Centralized review process
Long-term strategic and financial sustainability plan for data management
Incorporated into the DWH long-term strategic plan