1. Executive Secretary Agenda Items November 2017 Plenary
doc: 802 EC-17/0198r0
November 2017
Executive Secretary Agenda Items November 2017 Plenary
Jon Rosdahl IEEE 802 Executive Secretary
IEEE 802 November 2017 Plenary

2. 802 Exec Sec Agenda Items
6.02 II Current and Future Venue Report

3. 5.142 Current and Future Venue Report
IEEE 802 Top 10 – Thanks Face to Face Events
ed to all registered attendees
2018 November Plenary site report
2019/2020 Plenary Venue RFP report

4. Network and Wired Cafe Located near the Registration Desk WIRED CAFÉ
Please report any disruption of service in the café to VeriLAN staff.
NETWORK HELP DESK
Network Help is available for attendees experiencing difficulties accessing the meeting network.
Located near the Registration Desk

5. 2018 Future Venues
March 4-9, Hyatt Regency O'Hare, Rosemont, Illinois, USA
July 8-13, Manchester Grand Hyatt, San Diego, CA, USA
November 11-16, Marriott Marquis Queen's Park, Bangkok, Thailand

6. 2018 November – Bangkok, Thailand
Marriott Marquis Queen's Park, Bangkok, Thailand
Bob, Dawn and I traveled to Bangkok the week of Oct 16, 2017.
We stayed at the Marriott Marquis Queen’s Park. We found our rooms very nice, and the meeting space meeting the expectations of a Plenary session.
The positives are there is plenty of space.
The only negative is the meeting space is spread over 3 floors.
We expect to have a great meeting, and if so would act on a 2020 November option.
Friday I will bring a motion to approve the Marriott Marquis Queen’s Park, Bangkok, Thailand, as the location for the November 2020 plenary location.

7. 2019 Future Venues
March 10-15, Hyatt Regency Vancouver and Fairmont Hotel Vancouver, Vancouver, Canada
Contract has been executed
July 14-19, Austria Congress Centre, Vienna, Austria
Budget items are being updated and will be provide to the Treasurer for March report.
November 10-15, Hilton Waikoloa Village, Kona, HI, USA

8. Request for travel support
doc: 802 EC-17/0198r0
November 2017
Request for travel support
Contracts for Meeting venues and vendors requires following IEEE-SA processes. It seems that every few years it is good to review the process and determine where disconnects may have been created.
We have a meeting scheduled for Mon Dec 4, pm – 2pm (EST) at NJ445-Yagi room.
I will be there for the IEEE-SA SASB, CAG & BOG mtgs.
Bob Heilie is very involved in the contract processing for 802 and 802 Wireless and would like to attend to help in the review/discussion process.
A request to spend up to $750 for him to attend the Contracts meeting (plus RevCom and NesCom as long as he is there – held concurrently on the 5th of Dec.)
Motion on Friday
Moving forward the Process to submit contracts:
1. Post Contract to Mentor 802Fin or 802WFin as appropriate
   (PCNT or LGCT doc numbers)
2. Send Contract to IEEE 802 Contracts
3. Vita picks this up and sends to Legal
4. After Legal, Vita checks final version with IEEE Exec Sec (via IEEE 802 Contracts alias)
5. Vita Posts with IEEE Procurement
6. Procurement processes contract
7. Executed Contract Sent back To IEEE Exec Secretary
We will to disseminate information in regards to IEEE 802 Contracts.
        The Alias sends to:  Paul N,  Jon R, Jon G, Vita F, Juanita L, Soo K, Conference mailbox alias
IEEE 802 November 2017 Plenary

9. Thursday AdHoc Meetings
Next Venue Meeting planning – Thurs 7:30am
Review meeting space plan for March 2018 Plenary
Future Venues AdHoc – Thurs 8am
Review options and discuss choices for 2020 and 2021.

10. Future Venue AdHocS --

11. Next Venue Meeting planning – Thurs 7:30 am
Start time 7:30 am
Review meeting space plan for March 4-9, Hyatt Regency O'Hare, Rosemont, Illinois, USA

12. Future Venues AdHoc – Thurs 8 am
Start time – 8:00 am
Review RFP responses for 2020
Down selection for all dates
Working on determining best Asian venue date for 2020.
Estimate November.
Open RFP for 2021 dates

13. 2020 March Responses Venue Room Rate Food Beverage Minimum
doc: 802 EC-17/0198r0
November 2017
2020 March Responses
Venue
Room Rate
Food Beverage Minimum
HYATT REGENCY O'HARE* Rosemont
$169++US
$120,000++US
Hilton ATL
$215++US
$165,000++US
Hilton Chicago - downtown
$199++US
$160,000++US
Green Text current plan,
Red text other selections short list for possible choices
IEEE 802 November 2017 Plenary

14. doc: 802 EC-17/0198r0
November 2017
2020 July Responses
Venue
Room Rate
Food Beverage Minimum
HR O'Hare - Rosemont
$189++US
$120,000++US
Sheraton Centre Montreal
$269-$349++CAD (US$200)
 $150,000++CAD (US$112,000)
Request on Friday to expend not more than $4,000 for an independent network functionality check on the Sheraton Centre Montreal Hotel. This is to be completed by November 30 to allow acceptance of nearly $99,000CAD incentive for two meetings (2020 and 2022).
IEEE 802 November 2017 Plenary

15. 2020 November Responses Venue Room Rate Food Beverage Minimum
Marriot Marquis Queen’s Park, Bangkok, Thailand
US$150 (2018 rate inc WiFi/Breakfast)
US$140,000++

16. 2021 Plenary – Open RFP March July Nov San Diego Seattle – New Hyatt
Berlin, Germany
Vienna, Austria
Dubrovnik, Croatia (new Hyatt Regency- open 2019)
Madrid, Spain – Site visit required - <$3000
Nov
New Orleans