1. Human resource aspect

2. Job Descriptions
Employee job descriptions are written statements that describe the duties, responsibilities, required qualifications, and reporting relationships of a particular job.
Employee job descriptions are based on objective information obtained through job analysis , an understanding of the competencies and skills required to accomplish needed tasks, and the needs of the organization to produce

3. Job Descriptions
Employee job descriptions clearly identify and spell out the responsibilities of a specific job
Employee job descriptions also include information about working conditions, tools, equipment used, knowledge and skills needed, and relationships with other positions.

4. Categories of a Job Descriptions
Title of the position
Department
Reports to (to whom the person directly reports)
Overall responsibility
Key areas of responsibility
Consults with (those who the person works with on a regular basis)
Term of employment
Qualifications (necessary skills and experience required)

5. Categories of a Job Descriptions
Title of the position Senior Mailroom Clerk
Department Operations
Reports to Building Services Supervisor
Overall responsibility Supervise mailroom staff and interface with all levels of management regarding mail and supply deliveries

6. Categories of a Job Descriptions
Overall responsibility
Key areas of responsibility
Maintain established shipping/receiving procedures
Sort and distribute mail on a timely basis
Maintain all photocopiers, fax machines, and postage meters
Order, store, and distribute supplies

7. Categories of a Job Descriptions
Overall responsibility
Key areas of responsibility
Facilitate all off-site storage, inventory, and record management requests
Document current policies and procedures in the COS Department as well as implement new procedures for improvement
Oversee the use of a company van when needed
Ensure that water and paper is available for customers on a continuous basis

8. Categories of a Job Descriptions
Consults with
Building Services Supervisor
Mailroom staff
All levels of management
Term of employment
12 months
Qualifications
Strong sense of customer service
Good organizational skills
Ability to lift a minimum of 25 pounds
Supervisory experience in a corporate mailroom environment
Good driving record

9. Tips:
Don’t rely solely on a job’s history as you’re putting together a job description for today. Focus instead on what the job needs to be in light of the organization’s current needs and long-term objectives.
A task is what the person in the job will actually do. Qualifications are the skills, attributes, or credentials a person needs to perform each task. Clarify the actual tasks and responsibilities before you start thinking about what special attributes will be needed by the person who will be fulfilling those responsibilities.

10. Tips:
A well-written job description consists of more than a laundry list of the tasks and responsibilities that the job entails. It reflects a sense of priorities.
Credentials (such as degrees and licenses) are absolute necessities in some jobs. The thing you want to make sure of, however, is that whatever credentials you establish have a direct bearing on the candidate’s ability to become a top performer.

11. Tips:
The job you describe must be truly doable. When you’re lumping several tasks into the same job description, make sure that you’re not creating a job that very few people could fill.
Use specific language. For example:
Too General
Specific
Computer literate
Proficient with Microsoft Word, Excel, QuickBooks
Good communication skills
Ability to communicate technical information to nontechnical audiences
Handles administrative chores
Receives, sorts, and files monthly personnel action reports