1. Side events & Exhibition
GEO Summit 2015
Side events & Exhibition
MIN-WG meeting 9-10 April 2015

2. Side events

3. Rooms available for GEO events
Date
Hilton
Ministry (SRE)
Total
Remarks
9 November - 11
4 additional rooms by dividing the Plenary room
10 November 4 15
11 November 1 7 8
GEO XII at Hilton
12 November
GEO XII at SRE
13 November
GEO Summit at SRE
The figures above refers to all rooms needed for GEO events (including GEO Summit, GEO-XII Plenary, GEO Executive Committee and GEO Caucuses)
In addition, throughout the whole week:
Secretariat Office at SRE
Co-chairs offices + meeting room at Hilton
Press room (classroom style) at SRE

4. Side events program definition
Timeline
Call by 30 April
Replies by 31 May
Preliminary list of side events by 15 June
Preliminary program by 30 September
Main criteria (indicated in the call)
The objective will be to accommodate all the requests
Priority for Caucuses meetings
In case of “overbooking”, apply the rule “first arrive first serve”

5. Exhibition

6. Approach to the Exhibition
In consideration of the opportunity of making synergies, the definition of the GEO Exhibitors and of the associated floor plan will be coordinated with Geospatial Media & Communication, the organizer (together with INEGI) of the Latin American Geospatial Forum (LAGF), which also plans an Exhibition. The plan is to have just one Exhibition Hall and to jointly define its layout. Geospatial Media & Communication has provided a preliminary allocation of booths of different size, which takes into account GEO needs

7. Exhibition – preliminary booths allocation
35 Booths of different size preliminarily identified
For reference, we had 21 Exhibitors at the Geneva Summit in January 2014

8. Exhibition definition
Timeline
First call (intention to Exhibit) by 30 April
Replies to GEO Sec by 31 May
Preliminary exhibitors’ list, put together by GEO Sec, by 15 June
Second call (confirmation and ordering) by 15 July
Replies to Geospatial Media (cc to GEO Sec) by 15 September
Preliminary list and layout by 30 September
Main criteria (indicated in the call)
The objective will be to accommodate all the requests
In case of “overbooking”, apply the rule “first arrive first serve”