1. Navy League Officer Terms of Reference NL 210
Up to now, we have discussed, in general terms, what is required of a Navy League officer. While we all share certain responsibilities when it comes to being an officer, a division of duties is needed within the corps. To adhere to the prescribed Chain of Command and to distribute the work, the following positions are in place in each corps.
Duties of Officers in Appointed Positions

2. CORPS STAFF POSITIONS COMMANDING OFFICER (CO) EXECUTIVE OFFICER (XO)
ADMINISTRATION OFFICER (AdminO)
TRAINING OFFICER (TrgO)
SUPPLY OFFICER (SupO)
DIVISION OFFICERS (DO)
These are the positions that may be appointed by the Commanding Officer with approval from the Local Branch. Other positions which are not included here, but may be instituted as need arises are
Band Officer
Medical Officer
Chaplain
Cadet Instructors as needed for specialized subjects

3. DIVISION STAFF POSITIONS
DIVISION COMMANDER
DIVISION SQUADRON OFFICERS
DIVISION ADMINISTRATION OFFICER
DIVISION TRAINING OFFICER
These positions also exist in a similar format at the Division level. (Give very brief explanations of each making comparisons to Corps positions)
Make yourself aware of them and read up on them in the NL 210 for future reference. But for the purposes of this presentation, we will be focusing on the main Corps positions.

4. Commanding Officer
Responsible for all aspects of operation of a Navy League Cadet Corps
Can assign work to other corps officers but the buck stops with the CO
Responsible for Branch communications and reports
Recommends appointments, promotions and disciplinary actions
Responsible for development of existing and new Officers
Submit an anticipated annual expense budget to Branch
Encourage and assure Officer participation for cadet events
Direct and supervise Staff in their duties
Select and develop officers for succession
Work with Branch on developing fundraising and recruitment initiatives
1. The CO is responsible over all for the operation of the corps. It is impossible for one person to effectively run a cadet corps, hence all the other positions that we saw. But although other officers have set responsibilities, it is the charge of the CO to make sure they are all doing their jobs properly. When things go sideways, it will be his job to answer questions from the Branch, Division and public as to what happened and why.
The CO is responsible to provide a monthly written report and present that report to the Branch at their meeting. The report contains attendance numbers and new or SOS cadets. It should also give a brief rundown of training progress of the corps, activities that the cadets participated in over the last month and any upcoming events. This is the time to bring up any concerns or financial matters that the Branch would need to handle, eg. Uniform purchase needs, transportation to events (bus rentals) etc.
The CO is responsible for ensuring LOI’s are prepared and submitted at least one month prior to any member of the corps participating in an event.
Responsible for advising Branch of any upcoming promotions or appointments of officers and initiating reprimands or guidelines as directed under ODI 2107 found on the Ontario Division website.
Initiate and oversee Officer development training at all levels within the corps
Formulate a budget for the upcoming training year which would include trips, activities, uniform purchases and expenditures for office/ admin supplies and training aids
For every event that a cadet attends, there has to be officer participation. Usually at least one male and female officer or carded volunteer and one additional officer for every 15 cadets at minimum. As always, the more hands present, the lighter the work load. It’s the CO’s responsibility to encourage maximum participation at all events and make sure the minimum supervision is available. These officer’s names are to be included on the LOI for the event.
The CO should be constantly overseeing officer performance at every opportunity. From Colours to sunset, it is the CO who is responsible to make sure things are being done correctly and to make those corrections as needed.
The CO should have at least one officer, usually the XO, that he works with regularly to prepare that officer to assume command of the corps in their absence or when their term is completed
While it is a Branch directive to look after fundraising and recruiting, it is usually Officers who have been around long enough to know what works and what doesn’t.

5. Executive Officer Responsible to CO for routine operation of the Corps
Acts as Second in Command and intermediary for CO
Supervises officers in their duties
With approval of CO, responsible for disciplinary actions within the corps
Upholds and directs all aspects of Navy League regulations
If the Commanding Officer is the public face of the corps, the Executive Officer is its workhorse. He/ She is responsible for the day to day operation of the corps.
They are second in command and are called upon to handle situations that do not require the immediate attention of the commanding officer
Oversees officers and cadets as they go about their work for the evening or activity
Handles all reprimands and disciplinary actions in regards to cadets following the guidelines found in Annex A of the NL 8 publication
Must be overly familiar with Navy League regulations and guidelines and Ontario Division Instructionals and make sure they are being followed within the corps

6. Administration Officer
Responsible for the proper completion of the Ships Log
Responsible for maintaining and updating corps records
Training updates
Promotion updates
Issued supply updates
Preparation of forms and documents as required by CO
Letters of Intent
CO reports
Ops Orders
Nominal rolls and Inspection Reports
The Admin O is one of the loneliest and one of the most important positions in a corps.
If you look to any well run corps, in a back room somewhere you will find a very organized and very busy AdminO
While other Officer positions may generate the paperwork, if it is not properly organized and entered by an efficient AdminO, it becomes difficult to put hands on needed information, generate attendance and nominal rolls and to complete and generate reports and forms in the required time frame.

7. Training Officer Develop yearly Training Schedule
Assign classes for Instructor development
Approve Instructor Lesson Plans
Supervise and direct Instructors
Collect and confirm Cadet training records for AdminO
Prepare semi-annual Instructor evaluations
The training officer is another very busy position. A corps that runs an interesting and informative program, which will show in its attendance numbers, will always have a committed and efficient training officer.
The better a TrgO is at their job, the better your instructors will be at theirs. The better the training program and its instructors are developed, the more interesting and fun their classes will be. The more fun and interesting the classes and activities, the higher the retention and recruitment will be for your corps. In both cadets and officers.
If a TrgO doesn’t do their job properly, it becomes evident very quickly and can lead to the quickest downfall of a corps

8. Supply Officer
Responsible for maintaining corps property in good order
Responsible for issuing and return of items to cadets and officers and;
Maintaining records of those items, submitting them to the AdminO for filing
Preparing a yearly stores muster for the Commanding Officer
Submitting reports for approval for items that must be struck of record
Preparing reports for purchase of needed items for approval by CO and Branch
Any physical item that is the property of the Navy League of Canada on issue or used by a Local corps comes under the purview of the Supply Officer.
The SupO has to be aware of where items are kept, who has what and where. Corps can hold many thousands of dollars of inventory and the SupO is responsible for maintaining that inventory

9. Division Officer Works directly with cadets in their division
Encourages friendly competition, esprit de corps and pride in their division
Responsible for appearance and deportment of their division
Responsible for participation of their cadets
Leads their division for parade functions
First line of communication for cadets and parents
Supervises division when on duty
And last but not least, the Division Officer
Of all the positions, this is probably the most important and the most fun.
We all volunteer our time in order to work with the cadets, but the DO is the only position directly involved with the cadets on a nightly basis.
A self disciplined, well turned out, but loud and proud division will always have an engaged DO at their head
A committed Division officer is talking to and inspecting their cadets before colours to make sure they look their best and encouraging pride in their uniforms and themselves
A committed DO is calling their cadets weekly to have a real voice encouraging their cadets to attend, showing them that they are wanted
The Division Officer is the first Officer a cadet and their parents become familiar with and just like that favorite teacher you still remember, can have a lasting effect on those cadets.

10. It’s not the rank you hold,
It’s not the position you have
It’s how well you do the job assigned
That will determine your success in the eyes of the Cadets