1. Rob Savage, EDS Kimiko Gosney, Arizona Department of Health Services
AIRA's Data Definition Workgroup: A Collaborative Approach to Data Synchronization
Rob Savage, EDS
Kimiko Gosney, Arizona Department of Health Services

2. Disclaimer

3. Acknowledgements Warren Williams and his team at CDC
Cindy Sutliff and AIRA
Hard working team members and the other co-chairs:
Cecilie Birner
Kimiko Gosney

4. Goals Know how to access the tools
Know how to seek new data elements and values
Understand the importance of community supported, uniform data definitions
Understand the benefits of collaborative approaches to common issues in public health

5. American Immunization Registry Association--AIRA
To promote and advocate for universal population-based registry standards.
To contribute to the development and maintenance of immunization registries.
To advocate for immunization registries through legislation, policy development and public information.
To build stronger partnerships with and between public and private registries, vendors, providers and federal agencies.
To collaborate with agencies and organizations, both domestic and international, on issues of concern to immunization registries.
Brief description and goals

6. Data Exchange Work Group
Goals:
Promote development of data exchange standards
Steering committee
Data definition—vocabulary
Message structure
Transport layer

7. Data Definitions Workgroup
IIS Staff
IIS vendors
CDC
AIRA support
Monthly conference calls

8. Work Group Goals Work group identified the goals of:
documenting the IIS community consensus for data elements and definitions
Supporting interoperability efforts to communicate between systems
Supporting agreed upon definitions for data elements and code sets to allow cross-registry analysis
Support maintenance of HL7 Implementation Guide
Coordinate with Messaging and Transport layer groups

9. Outcome Created a spreadsheet
Data elements with definitions
Code sets with definitions
Developing a process for keeping this up to date
Coordinate with the other committees

14. How do you add a code or value?
The AIRA website has a link to request new or changed codes
The Data Definition work group will review each request
The Steering committee will prioritize
AIRA will coordinate with external organizations like HL7 organization

17. Coordination with Other Groups
HL7 organization
Public Health Data Standards Consortium
Public Health Informatics Institute

18. Conclusions In 2 years the work group has agreed on a mission
Reviewed existing codes and code sets
Created a tool to consolidate community agreed upon codes and their definitions
Begun work on a process to accept requests for new or changed codes or code sets.

19. Conclusions Working together takes time and effort
Consensus decisions promote standards acceptance
Including all sides assures that the needs of all are addressed