1. New Zealand Partnerships for International Development
Tips for a successful Activity Design Document (ADD)

2. Round 11 Activity Designs
Presentation outline
ADD processes & tools
Lessons learned
Sections 2-4 of the ADD
Tips for a successful ADD

3. Moving from concept to design
Round 11 Activity Designs
Moving from concept to design
Your ADD must convince MFAT (appraisal) that the proposed Activity is likely to successfully and cost effectively achieve a sustainable change. Content guidance is available throughout the ADD template. Guidance as to how MFAT assesses the likely effectiveness of the design is available in the appraisal template & the Activity Quality policy.

4. ADD (design) timeframes
Round 11 Activity Designs
ADD (design) timeframes
Timeframes:
Draft ADD due 30 April 2018
Final ADD due 31 May 2018
MFAT appraisals will take place over June
Approved ADDs progressed to contracts July
Process:
ADD appraisal
CTE payment
Contract drafting, sign off
Implementation
Roles:
Design lead
Activity manager
Sector Specialist
Bilateral/Post

5. Round 11 Activity Designs
Lessons Learned
Round 11 Activity Designs
Local ownership is critical
Governance structures
Use data and evidence
Realistic timeframes
Stretch on recipient communities

6. Lessons Learned continued:
Round 11 Activity Designs
Lessons Learned continued:
In-country partner capacity/capability
Think carefully about coordination
Sustainability and exit planning
Avoid increasing budget from the IDSP approved Concept Note
Risk assessment

7. Round 11 Activity Designs
Context Analysis
Development need
Check for assumptions and draw on your local partners’ knowledge
Social, economic, political context
What is the capacity of the community/ partner/sector to take on more development initiatives?
How will duplication be avoided/coordination be ensured?
Lessons learned

8. Round 11 Activity Designs
Activity Description
What will the activity do?
Results diagram
Activity and Inputs
Working with partner government systems
Consistency with New Zealand development objectives
Budget outline – breakdown between outputs
Who is the activity intended to benefit?
Who are the key activity stakeholders?

9. Implementation Arrangements
Section 4: Implementation Arrangements
Partners
Governance arrangements
Management Arrangements

10. Impact and Sustainability
Round 11 Activity Designs
Is the Activity expected to continue beyond the end of the period of funding?
Ownership of the activity
Ongoing funding/resource commitments
Integration of Activity exit plan into the design
How will long term impact be sustained?

11. Round 11 Activity Designs
Tips for ADDs
Clarity
Ensure content flows logically
Peer review
Follow the guidance notes in templates, apply the quality rating scale & appraisal criteria
Avoid repetition
Tables, diagrams and maps

12. Partnerships Fund: Tools
Partnerships Fund Guidelines
ADD template, Appraisal Template
Activity Quality Policy
New Zealand Aid Programme Strategic Plan
New Zealand Aid Programme Investment Priorities
Cross-cutting analysis guidance