1. Chapter 4: Employees

2. Employees
In Chapter 4, you learn how Peachtree processes payroll. Once default and employee maintenance information is set up, payroll is a simple process.
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3. Software Objectives, p. 127
Restore data from Exercise (This back up was made on page 124.)
Enter and store information using the “Maintain Employees/Sales Rep” window.
Set up default information for payroll.
Store constant information about payment methods for payroll.
Enter paychecks in the “Payroll Entry” window.
Print employee paychecks.
Make two backups: one blank, formatted disk for Chapter 4 backup; one blank, formatted disk for the Exercise 4-2 backup.
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4. Web Objectives, p. 127
Use your Internet browser to go to the book’s website at
Complete the Internet activity for the American Institute of CPAs.
Use a word processing program to write a summary about the websites(s) that you visited.
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5. Peachtree Tips
All work in Chapters 1, 2, and 3, including the end-of-chapter exercises, should be completed before starting Chapter 4.
You print paychecks on plain paper. The paychecks illustrated in the book are on preprinted paycheck forms.
When you are ready to print paychecks, you pick a form to print. The paycheck form selected is tied to the kind of printer you are using. For example, if you are using an HP DeskJet 520 printer, the form selected is “PR MultiP Checks 2 Stub.” You may need to make a different selection for printing forms depending on the kind of printer being used.
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6. Peachtree Tips
In Chapter 13, Payroll, you will learn how to set the defaults for the payroll accounts. Each employee and employer deduction will be set for individual liability accounts and expense accounts. (Comment box, p. 137)
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7. Backing Up Chapter 4 Disks Backup Name KB Page Nos. 8 of 18
Use one blank, formatted disk to back up Chapter 4 on pages You will need another blank, formatted disk to back up Exercise 4-2 on page 149.
You can reformat disks used in earlier chapters. If you do not reformat disks, you will need 14 blank, formatted disks for Chapters 1 –8 (Part 1 of the text).
Disks
Backup Name KB
Page Nos.
8 of 18
A:\Chapter 4.ptb
763
9 of 18
A:\Exercise 4-2.ptb
760
149
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8. Chapter 4 Topics Software & web objectives, p. 127
Getting started, p. 129
Default information, pp
Maintain employees, pp
Payroll tasks, p. 135
a. Payroll entry for an hourly employee, pp
b. Payroll entry for a salaried employee, pp
c. Printing payroll checks, pp
Journal entry for payroll, p. 142
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9. Chapter 4 Topics concluded
Backing up chapter 4 data, pp
Internet Activity, p. 143
Summary and review, pp
a. Going to the Net, p. 144
b. Short-answer questions, pp
c. Exercise 4-1, p. 148
d. Exercise 4-2, p. 149
e. Chapter 4 index, p. 150
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10. “Employee Defaults” window, p. 130
From the menu bar, select Default Information, then select Employees.
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11. “Maintain Employees/Sales Reps,” p. 133
From the menu bar, click on Maintain, then Employees/Sales Reps.
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12. “Maintain Employees/Sales Reps,” p. 134
From the menu bar, click on Maintain, then Employees/Sales Reps, click on the magnifying glass icon in the Employee ID box, then select KARROMDEE-01, Kyle Arromdee. Select the “Pay Info” folder tab.
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13. Payroll Entry for hourly employee, p. 137
The completed “Payroll Entry” on page 137 is shown below.
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14. Payroll Entry for salaried employee, p. 138
The completed “Payroll Entry” on page 138 is shown below.
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15. Chapter 4, Internet Activity, p. 143
Go to the book’s website at 2
In the “Student Center” list, link to Internet Activities. 3
Link to WEB EXERCISES PART 1. 4
Scroll down the screen to “THE AMERICAN INSTITUTE OF CPAs.” Complete steps 1-3. 5
Using a word processing program, write a summary about the sites you selected. Include the website address in your summary (maximum length, 75 words; minimum length, 50 words.
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16. Going to the Net, p. 144
Access the Pro2Net Accounting website at
Move your cursor over the Career Center link. From the Career Center drop-down list, select Salary Study. Read the synopses of the articles shown.
What types of accounting jobs are most in demand?
Compare the percentage increase in starting salaries for accountants in 2001 with 2000.
Why are both technical skills and business acumen necessary for today’s accountants?
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