1. Session 45: ITS Integrator Roadmap for HR and Payroll Systems
Presenter: Frans Pelser
Date: 11 March 2014

2. Our objectives improve the usability of the system
future proof your investment in ITS Integrator
improve the scalability of the iEnabler products
improve and/or enable the use of web-, cloud- and mobile devices
keep on continuously improving and enriching functionality based on feedback from clients, advice from industry experts and own research.

3. The strategy to meet our objectives
Implement new technology while introducing some functional improvements
Focus implementation on system areas used most intensively
Continue partnering with clients to drive system functionality through
Consideration of development requests (ITS Integrator User Group and Other)
Continuously reassess the relevance of system modules (from user group- and other feedback)
Develop adaptors / interfaces to systems that provide functionality outside the core ITS Integrator scope

4. Summary of Road Map Short Term Integrator 4 Int4 / Int 5 First
Medium Term
Long Term
E-Recruitment
Post Structure
HEMIS Timesheets per CESM
Process Automation
Routing Set-up
Overtime Work Agreements and Claims
Appointments
Personnel in multiple offices (Multi Campus)
Multi-company Payroll – part 2
Interface - Time and Attendance
Travel Requests
Personal Details Maintenance
Multi company Payroll part 1 – Restrictions, etc.
Skills Development - Self Service & Improved Integration
Career Planning
Probation
Monthly Payroll Inputs
Improve Self-Service Evaluation
Succession Planning

5. Short Term E-Recruitment Overtime Work Agreements and Claims
Travel Requests
Process automation regarding probation
All handled in session 43

6. Integrator 4 Repackage the Post Establishment Structure
Improve the User Experience
Improve integration with and view of
Organizational Structure
Organizational Contacts
Skills Development
Recruitment
Salary Budget
Performance Management (Including KPA’s, Tasks and Skills)
Improve Presentation of the Full Establishment
Existing screen shows posts in isolation
Add Defaults to be used on Appointment
Office
Appointment Type
Restrict number of Personnel per Post

7. Integrator 4
New and Improved Functionality to handle and automate the Appointments Process
Some measures already in place (iEnabler Appointments & E- Recruitment)
Defaults to make Appointment less labour intensive
Appointment Type
Leave Package
Office
Direct Supervisor
Stats Category
Make it easy for HR to indicate
Pension
Medical Aid
Group Life
Table Tax or Fixed Tax Rate
Improve handling of UIF Status and UIF Reason in the last month of the person
Functionality to assist with process automation (i.e. “End of Contract Date”)

8. Integrator 4 Improvements in the maintenance of Personal Details
Self-Service and Back-Office
Monthly Payroll Inputs to be easier and safer
Rework the screen to make it easier and less labour intensive to use.
Restrictions to allow Payroll Accountants better control
Limit Earnings / Deductions that will be allowed
Prevent changes in Calculation Method, Salary Level, etc. where applicable

9. First priority for ITS Integrator 5 May be in Integrator 4, depending on either funding or a later release date
HEMIS Timesheets per CESM instead of per Subject
Allow multiple offices per personnel member
For Institutions with a multi campus scenario
Use the information in Stats Space Reporting
Improve handling of multiple companies in the same payroll
Facilitate distributed inputs, keep centralized rules and processing
User Restrictions to restrict a user to a single company (in the Payroll)
Multiple companies in the Finance System handled by different General Ledgers
Functionality to Prevent Transactions Across Ledgers (For example where GLA’s are indicated on Earnings / Deductions)
Functionality to ensure that a single personnel member is paid from a single company (For Tax Certificate Purposes)
In case of funding from multiple companies, funds transfer can be automated through Splitting of Salaries (Introduced in Integrator 3)

10. Medium and Long Term Not earlier than Integrator 5
Automation of Processes with notifications
Work Permit Renewals, and Actions linked to Ends of Contract)
Improved handling of multiple companies in the same payroll
Institution Tax Numbers, UIF Registration Numbers , Cashbooks, etc. per company
Better integration between Post Structure, E-Recruitment and Evaluation Systems
Skills Development
Self Service Functionality to facilitate
Integration with Recruitment

11. Medium and Long Term Not earlier than Integrator 5
Improve Self-Service Evaluation
Make the Routing Set-up screen simpler and easier to use
Interface to Time and Attendance systems.
Career Planning
Self Service
Succession Planning

12. Lastly
Adapt IT is looking forward to partnering with you and your institutions through the ITS Integrator User Group to continue improving the ITS Integrator System

13. Disclaimer
The information, comments and material presented in this presentation are provided for information purposes only. The presentation is not addressing all possible technical or business aspects and does not claim to be complete or exhaustive.
Adapt IT reserves the right to change its business or product development plans as circumstances dictate.
This document may not be reproduced or distributed without the written permission of Adapt IT (Pty) Ltd.

14. Thank you