1. East Hall under construction - 1962
East Area Renovation meeting #5 Schedule
Quentin Bouirek / EN-EA,
East Area Renovation

2. Contents Key design parameters Proposal to anticipate CE works
Linear Schedule
Gantt Schedule
Risks
Cost and Schedule review #1
December 8th, 2016

3. Key design parameters Start/end dates Operation constraints
Last beam sent to East Area  18/11/2018
End  target date : 05/07/2021 (end of commissioning and restart of physics in East Area)
Operation constraints
Logistics constraints
Co-activity constraints
Resource constraints
Procurement constraints
Radiological constraints
Cost and Schedule review #1
December 8th, 2016

4. CLOUD layout
Cost and Schedule review #1
December 8th, 2016

5. Operation constraints
No run in 2019 and 2020 would be a pity for the Cloud experiment.
However a lot of services are required to run the experiment (electricity, gas, access control, …)
Runs without beam are being considered
Q1/2019 and Q4/2020 to minimize impact on renovation.
Cost and Schedule review #1
December 8th, 2016

6. Operation constraints
EA primary area and B.352 are closely linked
As PS ring beam commissioning restart as from Q4/2020, all works in EA primary area and B.352 should have been completed beforehand. Especially EIS-B to protect downstream areas.
Finding: Civil engineering works (external envelope) are independent from operation
Cost and Schedule review #1
December 8th, 2016

7. B352 to EA primary area
Cost and Schedule review #1
December 8th, 2016

8. LS2 Schedule
Cost and Schedule review #1
December 8th, 2016

9. Hardware test Beam Comm’ PSB 04/2020 09/2020 PS 08/2020 12/2020 SPS
01/2021
LHC
10/2020
03/2021
Cost and Schedule review #1
December 8th, 2016

10. Resource constraints
Many competing activities (LIU, LHC, HL-LHC, other projects)
Lack of resources identified in many groups (see Sebastien’s talk)
Resource availability not complying ideal schedule: beam commissioning of injectors and LHC get a higher priority than East Area  compromise solutions.
Cost and Schedule review #1
December 8th, 2016

11. Logistics constraints
Civil engineering works: Generate waste
Waste management
Activated waste  ISR’s
Asbestos waste  Swiss disposal path
Conventional waste  SMB waste service
Need for temporary storage spaces for:
Concrete and cast iron blocks
Magnets
Access control equipment during relocation
New material from CE
Finding: difficult to conduct beam line & building renovation in parallel.
Cost and Schedule review #1
December 8th, 2016

12. Logistics constraints (II)
Major civil engineering works for B.157, B. 251 and synergy with B.156
Parking lots will be used.
Storage space 2
Storage space 1
Cost and Schedule review #1
December 8th, 2016

13. Co-activity constraints
The renovation implies to dismantle all the beam lines (except T8) and associated services involving more than 15 equipment & services groups many co-activities.
Dismantling – Cleaning – Installation – Hardware commissioning – Beam commissioning = main phases, difficult to mix them
Multi-layer co-activities.
Finding: difficult to conduct beam line & building renovation in parallel.
Cost and Schedule review #1
December 8th, 2016

14. Co-activity constraints
D. Brethoux
Cost and Schedule review #1
December 8th, 2016

15. Procurement constraints
Example: CE procurement & contracting
As cost estimate kCHF IT + FC approval before contracting
Reverse planning: target = December’17 FC, tight schedule!
CSR 08/12/2016
13/12/2017 FC
Cost and Schedule review #1
December 8th, 2016

16. Radiological constraints
Work in controlled areas
6 month-cool-down prior to any long-duration intervention in primary area
2 month-cool-down prior to any short-duration intervention in primary area
G. Dumont
Cost and Schedule review #1
December 8th, 2016

17. Radiological constraints
No modifications area (CLOUD)
Fast access area
Delayed access area
No modifications area (CHARM/IRRAD)
Cost and Schedule review #1
December 8th, 2016

18. Proposal to anticipate CE works
The goal is to avoid coactivity between civil engineering and EN-EA renovations.
Proposal to carry out building renovation (in parallel to run) in 2018 and beam line renovation during LS2.
Cost and Schedule review #1
December 8th, 2016

19. Proposal to anticipate CE works
Declassify the ceiling area to allow CE works during operation: supervised  non- designated area
Possible with some mitigation measures:
Additional shielding blocks above primary area.
CE staff access only by means of external staircases.
Building access integrity must be ensured at all worksite stages (no intrusion) .
Additional TLD dosimeters to continuously monitor this area.
Start with zone 2 and 4 (learning process).
Cost and Schedule review #1
December 8th, 2016

20. Ceiling working areas (zone 1)
Ceiling access area 1
Ceiling access area 2
Ceiling access area 3
Ceiling access area 4
D. Brethoux
Cost and Schedule review #1
December 8th, 2016

21. Main Phases stage Groups involved Date Comments
Civil Engineering works
SMB-SE
December 2017
January 2019
Dismantling
EN-EA, EN-HE
Nov 2018 – April 2019
Cloud runs
EP-DT
Feb-March November Dec 2020
Cleaning
EN-EA
Q3-4/2019 after final dismantling
Shielding modification
Q4/2019
Installation
all
Q1-2-3/2020
Hardware Commissioning
Q4/2020
Beam commissioning
Q2/2021
Cost and Schedule review #1
December 8th, 2016

22. EA Renovation linear schedule
Timeline
Different working areas
Cost and Schedule review #1
December 8th, 2016

23. EA Renovation linear schedule
Cost and Schedule review #1
December 8th, 2016

24. EA Renovation linear schedule
Cost and Schedule review #1
December 8th, 2016

25. Schedule improvement Add 4 month to the physic period
Cost and Schedule review #1
December 8th, 2016

26. Risks Risks Detail Group Mitigation
Lack of resources causing delays or activity cancellation
Missing staff to follow the project
EN-CV (1,8 FTE.y)
EN-EL (2 FTE.y)
EN-EA (3 FTE.y)
Management to allocate more resources
Failure in the supply chain
Delay on equipment availability
TE-MSC (magnets)
TE-EPC (Power converters)
See Sebastien’s talk
Weather constraints
Work stoppage due to bad weather conditions
SMB-SE
Flexibility in the schedule: focus activity on indoor works
Cost and Schedule review #1
December 8th, 2016

27. Summary Schedule was build by taking following constraints:
Operation constraints
Logistics constraints
Co-activity constraints
Resource constraints
Procurement constraints
Radiological constraints
Blocking point: Lack of resources in a few groups
Cost and Schedule review #1
December 8th, 2016

28. Thanks for your attention!
East Area Renovation
Cost and Schedule review #1
December 8th, 2016

29. Miscellaneous 157 Integration LS2 T9-T10-T11
Cost and Schedule review #1
December 8th, 2016

30. EA Renovation baseline
Cost and Schedule review #1
December 8th, 2016