1. Task 5
Pre-Production 1

2. Administration (Admin)
The organisation of a business, organisation, event or project.
Why is admin required?

3. Planning a Production Filming locations
Realisation of the original script
Equipment and resources
Legal/Confidentiality
Staff/Roles
Costs
Risks/Hazards
Communication

4. Documentation Planning: Potential ideas (mindmap/moodboard)
Initial brief (idea or objective)
Secondary research (study of genre/influences/response to existing products)
Primary research (focus group/questionnaire/survey/interviews/online communication)
Research results (a summary of what your research shows)
Preparation
Final treatment (synopsis/target audience/content)
Script
Shot list
Storyboard
Photographic storyboard (with light tests)
Location recce
Floor plan (with lighting)
Budget, equipment and resources list (including lights)
Production schedule
Staff roles
Risk assessment

5. Risk Assessment
A risk assessment does not simply identify the risk, but also outlines how the risk is to be addressed.
Task: Filming in a small space
Hazards: Trips, falls, equipment damage, fire
Persons at risk: Crew, actor, visitors
Measures put in place: Fire exits labelled, crew briefed, cables taped down, lights secured
Extra measures needed: Visitors to be briefed on the day
Risk level (high, medium, low) and score: Medium 6
Who actioned, and when: Lsk 2/7/2014

6. Task
Hazard
At Risk
Measures
Extra Measures
Risk Level
Actioned by
Filming
Tripping/Falling
Crew, actors, visitors
Lights and cameras secured, wired taped down
Visitors briefed
Lsk 10/10/14
Fire
Crew briefed, fire exits labelled
Local fire crew informed
Equipment storage
Crew
Stored equipment inspected
Theft
Equipment
Store room secured and inspected
Local police phone number provided

7. Risk Assessment Score
Probability (LOW 1→3 HIGH) x Severity (LOW 1→3 HIGH) = Risk (LOW 1→9 HIGH)

8. Storyboards
Scene 1 Shot of the Bull Ring Market. The market is very busy as shoppers browse the stalls

9. Draft 1
Draft 2

15. Photographic Storyboard
Use a camera to reproduce your storyboard images (actors or props are an option).

16. Make notes on location space, features and terrain
Make notes on location space, features and terrain. A final floor plan will be drawn up tomorrow.

17. Recce Assessing a location’s suitability for shooting:
Noise or light pollution
Power source and vehicle/equipment access
Health and safety
Legal (public, advertising, loss of local business earnings etc.)
Facilities (Toilets, shelter, refreshments etc.)
Environmental (direction of sun, wind, shadows, tides, sun set/rise etc.)
Location (size, ground (is it level is it stone, grass etc.))
Local contacts
Potential filming issues

18. Recce Checklist

19. Recce Table

20. Recce with Image

21. Management and Crew Structure
Produce a diagram that demonstrates the structure of a production team. Example – Restaurant staff:
Restaurant Manager
Recruits staff and produces staff schedules. He/she manages the books and orders inventory
Assistant Manager
Supervision of staff and restaurant floor. Monitoring customer service
Head Waiter/ess
Manages Floor Team
Head Bar Tender
Manages Bar Team
Bar Tender
Serves drinks to customers
Waiter/ess
Takes customer food orders
Waiter/ess
Takes customer food orders

22. Equipment Checklist Microphones
Accessories (e.g. headphones, tapes, drives)
Specialist shot equipment
Camera
Tripod
Lights
Grips
Wires/Cables
Walkie-Talkies
Other..?
Equipment
Source
Date required
Booked
Tripod
Graham, SuAC
4/12/15
yes

23. To be completed… Risk assessment template
Storyboard template (drawn and photo)
Floor plan template
Recce template
Staff diagram
Equipment checklist