1. Meet the Buyer
22 Nov 2016

2. Supplier Development Programme
Welcome to the
Supplier Development Programme
SDP is a local authority initiative in partnership with Scottish Government and DSBEP
The aim of the programme is to ensure that Scottish SME’s and Third Sector organisations have access to free procurement advice and training, to ensure they can FIND, WIN and KEEP government contracts

3. Supplier Development Programme
Who we are
Launched in 2009
Scottish local authorities, the Third Sector & Supported Businesses
National team based at South Lanarkshire Council
Over 9k registered business throughout Scotland

4. Supplier Development Programme
By assisting local home grown businesses to become tender ready for public sector tendering, we improve all-round efficiency, sustainability and market potential.
SDP ensure businesses gain the skill set to tender successfully for contracts and improve their prospects when competing for government contracts - in the UK and beyond.

5. Supplier Development Programme
£10 billion Scottish Government
£240 billion UK
annual spend
How public bodies spend this money is controlled by very strict rules.
These rules vary depending on the type and value of the contract. The most detailed rules usually apply to higher value contracts.

6. Supplier Development Programme
Our Key Objectives
Raise awareness of opportunities arising from public sector spend
Provide training and support on all aspects public sector tendering
Improve the tender readiness of local suppliers
Promote links and integrate with other government business support services
£10bn Scottish spend & over £800bn UK spend
We can afford to miss out

7. Supplier Development Programme
Our Service Offering
Regional classroom style training events
Free to attend & facilitated by experts
Interactive Webinars
Meet the Buyer & Industry /Information days
Online learning materials
Supplier Register
Links with Public Contracts Scotland
Business support groups

8. Supplier Development Programme
Introduction to working with the Public Sector
Introduction to tendering
Using PCS and other portals
Tender procedures & the ESPD
Finding and understanding Frameworks
Improving you bid score
Understanding community benefits & sustainability
Seeking feedback and improving your bid
The suppliers role in contract relationships management
Expanding your procurement marketplace

10. Supplier Development Programme
Online learning materials
Supplier Register
Links with Public Contracts Scotland
Business support groups

11. Collaborate to Tender Webinar
Co+Operative Development Scotland (CDS) support company growth in Scotland through collaboration, offering advice, guidance, access to funding plus legal models to help you choose the best co-operative business model for your organisation.
Local home grown suppliers, SME’s, voluntary organisations, social enterprises, charities and co-operatives can benefit hugely from working together

12. As you can see in the red triangle at the top of the Scottish Model of Procurement diagram on your screen – Improving supplier access to public contracts is at the heart of the regulations....

13. Changes to public procurement regulations
Introduction of the new ESPD
Opportunities divided into LOTS
No more than 2 times minimum
level of annual turnover

14. Changes to public procurement regulations
The minimum time limits have been
reduced
Contracts can be put in place quickly-
but you have less time for you to
respond

15. Changes to public procurement regulations
Procedure
New Timescale
Previous
Open
35 days
52 days
1 stage
Restricted
30 days
37 days
ESPD
2 stage
Competitive Dialogue
ESPD +
ITT
3 stages
Accelerated
10 days
15 days
2 stages

16. ESPD (Scotland)
Suppliers no longer need to provide certificates or supporting documents - allowing you to self-declare that your business meets the selection & exclusion criteria set out in each opportunity.
You will be asked to provide proof at a later stage.

17. EU Thresholds
Contracts lower than the EU thresholds (known as "below-threshold" contracts) are subject to fewer rules. These contracts must still be advertised
All public contracts in Scotland over
£50K for goods & services or £2m works contracts will be advertised via the Public Contracts Scotland (PCS) website.

18. EU Thresholds Typically Local Authorities will have
similar procurement procedures
Less than £3,000 - Direct Purchase
More than £3,000 - Quick Quote
More than £50,000 – Tender& adv PCS
Over EU Thresholds – Tender & OJEU

19. Key changes include is the introduction of a new light touch regime
Award of contracts for
care & support
Key changes include is the introduction of a new light touch regime
Where the value of the contracts exceeds €750,000

20. Innovation Partnerships
This increases the scope to use public procurement to develop new solutions to meet authorities’ requirements
Digital technology send a signal to inform council when bins are full

21. Information day Industry Day
Pre market engagement
Contracting authorities may engage in pre-market consultation to inform how they approach a procurement exercise.
Information day Industry Day
&
Meet the Buyer events

22. Please make sure that you
Common Mistakes
Please make sure that you
Have sufficient capacity
Financially stable
Show experience of
similar work successfully
delivered

23. Please make sure that you
Common Mistakes
Please make sure that you
Understand the questions
Return the required certificates
Sign and return the necessary
documentation

24. Hints & Tips Do not presume that the documentation is correct - ask
questions if you have any concerns
Prepare a database of the basic
information likely to be requested
Technical
Financial
Quality
Policies

25. Vat No / Co. registration no. , bank acc’s, credit rating, insurances.
Financial
Vat No / Co. registration no. , bank acc’s, credit rating, insurances.
Technical
Process flow chart, work / project plan, method statement, innovation example, project implementation plan
Quality
KPI’s, customer complaints / care process, customer feedback, customer communication
Colleagues
Staff, skills, CV’s, organisation diagram, recruitment/training process, subcontractors
Policies
iso’s 9001 / 27001, H&S, E&D & environmental
Calendar
renewal dates
Bid / No bid decision matrix, intelligence, tenders completed ( won & lost) renewal dates, debrief info
References
Bang your drum
Endorsements/ awards/ achievements, case studies, USP’s, elevator pitch
communication
H/O address , IT systems, financial systems ( eInvoicing), business continuity, data security.

26. Supplier Development Programme
Fran Goldie
SDP Digital Officer