1. OVERVIEW presentation THE NELSON MANDELA MUSEUM
DEPARTMENT OF ARTS AND CULTURE
9/13/2018
OVERVIEW presentation THE NELSON MANDELA MUSEUM
Acting Director-General : Arts and Culture
Date: 07 MARCH 2017

2. DEPARTMENT OF ARTS AND CULTURE
9/13/2018
PRESENTATION OUTLINE
Purpose
Status of Council
HR related matters
Labour related issues
Infrastructure related issues
Financials
Communication
Conclusion

3. PURPOSE   
To provide progress to the Portfolio Committee on some of the matters arising from the last oversight visit to Nelson Mandela Museum in October 2016

4. MATTERS ARISING FROM THE OCTOBER 2016 SITE VISIT  
The following matters arose from the site visit:
The status of Council
Human resource related matters
Organizational Structure
Job descriptions
Performance Agreements 2016/17
Labour related issues
The strike
Injury on duty
Shifting of employees during restructuring

5. MATTERS ARISING FROM THE OCTOBER 2016 SITE VISIT
Communication within the organisation
Management meetings
Meetings with staff
Ongoing dialogue with unions
Infrastructure related issues
Qunu upgrade
The status of the 3 sites
Interest accrued from capital works funding
Tools of trade
Financials
Audit improvement plan
GRAP 103 and security of collections

6. STATUS OF COUNCIL The new Council was appointed on 01 November 2016  
The new Council was appointed on 01 November 2016
Council is fully constituted is comprised of 14 members, inclusive of representatives from the following stakeholders:
Mandela Family,
Walter Sisulu University,
EC Department of Sports, Recreation,
Arts and Culture and EC Department of Corporative Governance and Traditional Affairs.
Council has constituted five Committees of Council:
Finance ; Audit and Risk; Content; Institutional Development; and Community development & fund raising.

7. HUMAN RESOURCE RELATED ISSUES  
The filling of Executive vacant posts
Appointed Executives
Start date
New CEO
01 April 2017
New CFO
01 March 2017
Started.
Senior Heritage Manager
03 January 2017

8. HUMAN RESOURCE RELATED ISSUES  
The contracts of other Managers
Names
Position
Contract start date
Contract end date
Progress /issue
 Mr M.W Mdludlu
CFO
12 September 2011
12 September 2016
Extended to 31 March 2017 to allow for the handover process to the new CFO
 Mr D.Z Mqamelo
HR M
01 February 2014
02 February 2019
Council directed CEO to institute disciplinary action
 Miss N. Tetani
Snr Manager Marketing
March 2011
31 March 2017
Extended for a year from April 2017 to March 2018
 Miss P. Mandela
Education, Programmes and Outreach Manager
02 November 2016
 October 2021
 Ms Malapane
Interim CEO
 01 July 2016
March 2017
Contract ends in April 2017

9. HUMAN RESOURCE RELATED ISSUES  
The contracts of other Managers
Names
Position
Contract start date
Contract end date
Progress
 Mr T.Mkhohliwe
Supply Chain Manager
01 November 2013
30 October 2018
Discussions regarding contract extensions will start 5 months before expiry of contract
 Mrs N. Mashalaba
Accountant
01 October 2012
September 2017
Miss N. Sifika
Security Facilities and Logistics Manager
01 June 2013
30 May 2018
 Mr S. Makhutha
Financial Controller
01April 2014
March 2019

10. ORGANISATIONAL STRUCTURE  
Critical Challenges
Proposed Solutions
Response
Current organisational structure is top heavy i.e. 11 managers and 14 low level workers and also contains unfunded posts
Review the current organisational structure – NMM should consider employing an expert to assist with this process
NMM to provide progress made to date in its presentation
Not all staff members have Job descriptions
Not all Performance agreements signed

11. LABOUR RELATED ISSUES Critical Challenges Proposed Solutions Response  
Critical Challenges
Proposed Solutions
Response
Injury on duty:
Accident resulting in Injury to the Driver – Mr Mtshushisi Tyalakhulu.
Nelson Mandela advised to handle the matter as a matter of urgency and to provide support to the staff member
NMM to provide progress made to date in its presentation
Disciplinary charges against employees
Charge sheet to be prepared and charges to be served to the affected employees.

12. INFRASTRUCTURE/CAPITAL FUNDS  
Critical Challenges
Proposed Solutions
Response
The status of the 3 sites – Bhunga, Qunu and Mvezo
Council to lead the discussions between NMM and Chief Mandela to ensure that Mvezo remains part of the Mandela narrative
NMM to provide progress made to date in its presentation
Development and upgrading of Qunu Youth and Heritage Centre at a cost of R15 million
Nelson Mandela Museum to develop a plan on how they will roll-out the project
Use of Interest accrued from Capital works funds
Museum to introduce proper accounting system

13. INFRASTRUCTURE/CAPITAL FUNDS  
Critical Challenges
Proposed Solutions
Response
Tools of trade
Replace old laptops and vehicles
NMM to provide progress made to date in its presentation
Upgrade of Qunu by DPW
Museum to engage DPW on the state of affairs of the Qunu site and establish a condition based maintenance plan

14. FINANCIALS Critical Challenges Proposed Solutions Progress  
Critical Challenges
Proposed Solutions
Progress
Financial statement misstatements in 2015/16
Museum should de-centralise the finance function (from the CFOs office) and delegate some of the responsibilities to the finance team
NMM to provide progress made to date in its presentation
Irregular and wasteful expenditure incurred during
The CEO to commission an investigation into the Irregular and Wasteful expenditure
Audit improvement plan
Regular review of progress against the plan

15. COMMUNICATION Critical Challenges Proposed Solutions Response  
Critical Challenges
Proposed Solutions
Response
Lack of communication and low staff morale
Management should consider holding monthly meetings and create monthly meeting schedules
NMM to provide progress made to date in its presentation
Management should consider holding regular meetings with staff and unions
Museum to conduct a staff survey and develop a response action plan

16. THANK YOU