1. Operational/non-traditional uses of REDCap
Leila Deering , Chris Kadolph, Nick Shortt, Cristobal Carvajal

2. Introduction to the Team
Medical Research Institute of New Zealand [MRINZ]
Nick Shortt
Marshfield Clinic Research Institute [MCRI]
Leila Deering
Chris Kadolph
Clinica Alemana de Santiago
Cristobal Carvajal

3. Expense Reporting Issues to overcome: Solutions:
Needs to be straight forward and quick to complete.
Needs to be able to be completed by staff not on site.
Personnel dealing with expense claims don’t have frequent use of REDCap.
Solutions:
Use a public survey (no need to log in and can be completed anywhere).
Use REDCap’s built in function to send itemised summaries.
Include a link to the individual record in the (limits navigation in REDCap).
[MRINZ]

4. Expense form Nothing fancy.
Just a simple survey with sections for 10 reimbursable items.
Each new section appears once the previous one has been completed.
Each section includes an upload field for a copy of the receipt.
[MRINZ]

5. Hook Utilises Andy Martins hook framework.
Uses PHP to send obtain data from survey, dynamically create table rows and send the .
Uses HTML to structure the message.
Uses CSS to improve the look of the .
[MRINZ]

6. Output
[MRINZ]

7. Volunteer Support Issues to overcome Solutions
A large volunteer-based staff without access to the EMR
Support for day to day operations
Prioritized patient follow-up (call lists)
Comprehensive view of patient information for decision support
Reporting
Solutions
Plugins to support the customized views of patient information
Hooks to support automated tasks based on certain conditions
Cron jobs for ing weekly progress reports
[MCRI]

8. Plugins – List Dashboard
[MCRI]

9. Plugins – Patient Dashboard
[MCRI]

10. Plugins – Patient Dashboard (cont)
[MCRI]

11. Hooks Redirect from record_home to the patient dashboard
Maintains patient context
Removes need for extra clicks to regain that context
Does not redirect under certain situations (i.e. new record)
Lost to follow-up
Mark pending referral forms as lost, when lost is indicated in comm. Log
Project logo
[MCRI]

12. Cron Jobs Cron set up in REDCap table to execute a NOAUTH plugin
Secured with an ‘api key’
Windows scheduled task executes cron.php
s sent to users in DAGs based on certain conditions
[MCRI]

13. Demo Project Link Acknowledgements
Username: REDCAPCON
Password: NewYork2017
Acknowledgements
REDCap is supported by Vanderbilt University with funding from NCATS grant UL1 TR The Marshfield Clinic Research Institute Biomedical Informatics Research Center receives support from NCATS grant 9U54TR Funding for the specific projects described was provided by Family Health Center of Marshfield, Inc. and grant support awarded to the Marshfield Clinic Center for Community Outreach. Marshfield Clinic Center for Community Outreach staff actively use all the REDCap systems described and continue to work with Marshfield Clinic Research Institute staff to test the limits of REDCap functionality in community programs.