1. West Valley – Mission CCD Board of Trustees August 20, 2016
Board Role in Planning
West Valley – Mission CCD Board of Trustees
August 20, 2016

2. Your Thoughts & Questions on Planning in WVMCCD

3. Effective Planning Clear, shared direction for action
Reflects external and internal environment
Framed by mission and vision
Respond to future needs and goals
Inclusive planning process
Linked to resources
Capable of being monitored
Plans are linked, or integrated
All activities, operations linked to plans
Ongoing process.

4. Board Role Overview Expect that planning occurs
Set standards for effective planning in policy
Adopt policies that define the vision, mission and direction of the district
Delegate planning and implementation
Monitor progress toward goals

5. Ensure Planning Occurs
WVM BP 3250 establishes expectations
Reflects accreditation standards
“district has and implements broad-based comprehensive, systematic, and integrated planning”
“involves appropriate segments of the college community”
is informed by data and information
Identifies the plans that are expected (reflects Title 5)
Identifies which plans require board approval
Identifies board role and delegation to Chancellor
Identifies timelines
Should values and vision be in this policy?

6. Types of plans Educational Master Plans Facilities Plans
Specific Plans
Plans required by Title 5: SSSP, Equity, EEO,etc
Technology, staffing, equipment replacement
Strategic and/or Long Range Plans
Integrate the goals in the above plans
College specific
District wide strategic directions

7. Set Policy Direction
Board policy provides broad framework for planning, which includes:
Values
Vision & Mission
Strategic Directions (district-wide)
Expectations for Student Success
Expectations for Community Impact
What the college contributes to the public good

8. Approve plans Those required by Title 5 Others?
Board approval should be contingent on these conditions:
Plans further (are framed by) district values, vision, mission, and strategic directions (if any)
Policy criteria have been met
Plans inform with budget development process
They meet legal and accreditation requirements
Plans become policy

9. Monitor Implementation Progress
Identify what the board wishes to monitor
Long-range and annual goals
Identify the type of information/reports most helpful to the board
“dashboard”
Establish targets and timelines if appropriate
Establish a reporting calendar
Review and discuss the reports; ask questions

10. Identify Annual Priorities
Chancellor and Board priorities align
District strategic directions 5-6 year
align with college strategic plans
Board identifies priorities within strategic directions
Tasks for the board (expect, monitor, revise policy, advocate)

11. Some Thoughts
“If you don't know where you are going, you'll end up someplace else.” Yogi Berra
“It will not do to leave a live dragon out of your calculations, if you live near one.” J. R. R. Tolkein
“In preparing for battle I have always found that plans are useless, but planning is indispensable.” Dwight D. Eisenhower

12. Thank You Dr. Cindra Smith Board Facilitation and Development