1. Baby MIND Logistics for Japan
E. Noah
15th November 2017

2. Rough schedule
SaRoMaN workshop: 6th December
Collaboration meeting: 7th to 8th December
2017
10th December: ETA Tokyo
11th December: Customs clearance
12th December: Buffer day/Etam+Laurent J-PARC safety course
13th-14th December: Offloading and storage in NA building
2018
8th-22nd January: Installation phase I
12th-25th February: Installation phase II
March: Installation phase III
End March: T2K beam switched ON
April-May: T2K beam running
June: T2K beam OFF
2019
T2K beam back ON
Transport
& storage
Installation
& systems integration
Commissioning
Operation

3. Transport

4. Packaging: see with Ordem SA.
Some recommendations brought up during 12th September discussions
Containers:
Same container from CERN to J-PARC.
Chassis must be properly anchored to container, so it does not move inside during shipment.
Shipping:
request “under deck”,
ensure one single ship from Europe to Japan.
Loading:
Packaging: see with Ordem SA.
Ensure the fragile connectors at the top of the scintillator modules are well protected.
Ensure humidity is kept at minimum
Vacuum packing might be possible
Wood to block chassis against container walls
Monitoring: Contact EN department to get hold of temperature, humidity and shock sensors
Japan phase: Japanese contact person (or KEK, J-PARC?) in charge of transport phase in Japan. Person that will:
manage documentation for customs clearance, communicate with customs and transport companies in Japan
rental of crane truck for offloading at J-PARC.

5. Document for agreement on transport to J-PARC

6. Transport support frames: Dimensions
4 large transport support frames (referred to as chassis): designed to transport several magnet and scintillator modules, weighing between 18 and 20 tonnes per chassis
Allowed floor load in transport container: as given in Hapag-Lloyd document:
(assume 1 axle = 2 wheels)
(5460 kg/2)/142cm2=19.23 kg/cm2
Measured chassis dimensions
Maximum dimensions measured at feet level (widest surface of blocks)…
Length [mm]
Width [mm]
Height [mm]
Weight [ton]
# Feet
Feet area [cm2]
[Kg/cm2]
Chassis #1
3925
2150
2260 20 8
5000 4
Chassis #2
3835
1160 18 6
3250
5.54
Chassis #3
1080
Chassis #4
1520

7. Other hardware
Other hardware:
2 palettes with cable bundles: approx. 1 tonne. To be transported with chassis
Electronics, 9 minicrates: not heavy, but fragile. To be transported by air
DAQ PCs (2 to 4) To be transported by air
B2 support frames for installation at J-PARC: B2 floor, ND280 pit. approx. 10 tonnes To be transported by air, but separate shipment probably

8. Container 1- ref: QNNU 123717 Container 2- ref: QNNU 123580
Container references
Container 1- ref: QNNU
Chassis 1: 23 Tonnes
Container 2- ref: QNNU
Chassis 2: 21 tonnes,Palette: 3 boxes of tools boxes of cable bundles # 2,3,4,5,6,16,17, pairs of stands for magnet assembly
Container 3- ref QNNU
Chassis 3: 21 tonnes,Palette: 12 boxes of cable bundles # 1,7,10, boxes of magnet power supply 1 box with cable for power supply 1 switch plate
Container 4- ref QNNU
Chassis 4: 21 tonnes,Palette: 18 boxes of cable bundles # 8,9,11,12,13, tool box

9. No transshipment until Tokyo! GENEVA
Port Said: EGYPT
15/11/ :00
ROTTERDAM 2 4 3
Ship can stop in up to 10 seaports along the way for typically 24-48hrs per stop 1
No transshipment until Tokyo!
4.a) Offload from ship to storage dock at seaport
4.b) Temporary storage Tokyo
4.c) Customs clearance at seaport
4.d) Load onto lorry at seaport
4.e) Offload from lorry at J-PARC (special crane truck required)
4.f) Storage at J-PARC: special weather resistant covers required outdoors, is it enough? Indoors best.
GENEVA
2.a) Offload container from lorry to temp. storage BASEL
2.b) Temporary storage BASEL
2.c) Load from temporary storage BASEL to barge
2.d) Offload container from barge Rotterdam
2.e) Temporary storage Rotterdam
3.a) Load from temporary storage Rotterdam to SHIP
3.b) Direct ship Rotterdam to Yokohama/tokyo (no change of ship)
3.c) How many stops for stage 3? Where? Temperature issue?
1.a) Load chassis into container,
1.b) Load container onto lorry
Crane in bldg 180
Stage 1: road/truck
From: Geneva (CH) To: Basel (CH)
Stage 2: rhine/barge
From: Basel (CH)
To: seaport Rotterdam (NL)
Stage 3: ship via Suez
From: seaport Rotterdam (NL)
To: seaport Tokyo (JP)
Stage 4: road/truck
From: Tokyo (JP) To: Tokai (JP)

10. Offloading/Storage
Photo: loading at CERN

11. Chassis placed in temporary storage (indoors possible NA building)
When at J-PARC: Offloading at J-PARC and handling empty containers
Communication between Japanese contact, DBSchenker and CERN logistics to ensure arrival date/time of lorries at J-PARC is known in advance.
Ichikawa-san to rent a crane truck for the offloading operations at J- PARC.
Container lifted off lorry
Chassis lifted out of container
Empty container put back on lorry
Chassis placed in temporary storage (indoors possible NA building)

12. Temporary storage: Ichikawa-san made request to ND280 run coordinators for storage in NA building; approved 14th November
ND280 building
NA building

13. Installation

14. Test experiment proposal submitted 14th November 2017
Spokesperson: Alain Blondel
This is not a detailed plan for installation…

15. Floor plan on B2 floor
OK for Minamino-san

16. Other

17. Some general questions: answered during 12th September meeting
What is scope for DBSchenker to work with a transport company in Japan for stage 4, i.e. sub-contract a transport company in Japan? We ideally want one single transport contract from CERN in Geneva to final destination J-PARC in Japan Answer: this is OK, DBSchenker Japan office can handle this, either directly or with sub-contracted company.
What type of containers/transport structure? 20’ Hardtop or 20’ flatrack? Answer: 20’ Open top What are limitations in terms of maximum admissible load per linear meter in the container? Answer: It is OK. Admissible load defined by fork lift truck with axle weight of 5460 kg, with a contact area per wheel of 142 cm2, i.e kg/cm2 (c.f. Baby MIND max kg/cm2.
Temperature and humidity? What is the temperature profile likely to be during stages 1,2,3,4? Is it possible to specify less than 40oC? Answer: Can ask for the containers to be placed “under deck” but there is no guarantee, it is up to the ship captain to decide. Ask EN department for shock and temperature sensors.
What timeline to organise transport? Quotation, contract? Pick-up from CERN at the end of October? Answer: CERN logistics prefer a planning with arrival at J-Parc at the beginning December 2017 (Stephanie suggestion)! Take 50 days for the shipment in total, this means the chassis must leave CERN beginning October.
Can we have a container delivered to CERN for ~1 week to do some handling tests? Beginning October Answer: can be confident the objects can be loaded into the chassis based on the published container dimensions, so no need for special handling trials.

18. To do list: after 12th September meeting
Organise meeting with DBSchenker and Ordem SA to view the hardware in building 180 ASAP (Week 38) - DONE
Get definitive quotes DONE:
from DBSchenker
from Ordem SA
Plan a schedule with pick-up beginning October (for arrival J-Parc beginning December) Want to avoid shipping in winter close to Christmas closure. DONE
Start working on customs clearance documentation status of Baby MIND for customs? STARTED
Understand how to get green light from Japan for transport within next 2-3 weeks. Can we get such a green light before the ”Baby MIND test and commissioning” proposal is approved at J-PARC. DONE – Green light given on Friday 29th September 2017
Could not do Friday 6th and Monday 9th October at CERN, packaging company not ready!!
Loading Tuesday 17th and Wednesday 18th October at CERN