1. Service Provider Best Practices
CUSTOMER/CO-BRANDED
LOGO HERE
Service Provider Best Practices

2. Claiming Your Programs

3. Benefits of Claiming Your Programs
The "Right People" Come to You: Update your services so more of the people you serve (and less of those you cannot help) come to you based on your criteria and services
Give Dignity By Giving a Response: Update your contact information and assure a person in need gets the dignity of a response to their request for help
Referrals: Track and manage referrals made to your programs
Team Management: Give multiple users on your team permission to edit your programs and see reports.
Reports: See reporting and analytics of your program (and consider using this to show demand and gain more funding to do your work)
Badge: Get a badge on your program card to tell the world you've claimed your program
Define Eligibility: Update the eligibility requirements for your program
Appointment Scheduler (coming soon): Allow people to schedule appointments with your program directly through Aunt Bertha
Specifically, we’ll be going through the processes of claiming your programs, updating details so your program information is always 100% accurate, defining the eligibility of your programs, and managing referrals.

4. Dedicated Support Page
Provider Support
Provider Webpage
Dedicated Support Page

5. Go to: www.auntbertha.com/claims
Claim Your Programs
Go to:

6. Claim Your Programs: Step 1
Enter the name of your organization or program, click SEARCH.

7. Claim Your Programs: Step 2a
Select one of the programs you’d like to claim by clicking the CLAIM button to the right. Have multiple programs to claim? You can do that in the next step.

8. Claim Your Programs: Step 2b
Select any additional programs you’d like to claim by checking the box to the left, then clicking CLAIM PROGRAMS.

9. Claim Your Programs: Step 3
Create an account by entering your name, work- related , and password.
NOTE: If you already have an account, use your existing password here.

10. Claim Your Programs: Step 4
Click COMPLETE YOUR CLAIM

11. Claim Your Programs: Step 5
Check your ! You’ll see a confirmation that your program has been claimed. Click the link in that message to activate your claim.

12. How-To’s and Training

13. Manage Program Hours and Locations: Step 1
Go to MY PROGRAM LISTINGS under the Settings Tab. Hint: Make sure you are logged into your account.

14. Manage Program Hours and Locations: Step 2
Select the program you’d like to edit and click MANAGE HOURS/LOCATIONS (to edit or delete office locations).

15. Manage Program Hours and Locations: Step 3
To edit an existing office location: Click EDIT on the right of any active location listing.
You can update location name, address, service hours, and office details like supported languages, phone number, and website.
If the location is temporary or seasonal, you can enter a deactivation date.

16. Manage Program Hours and Locations: Step 3 cont.

17. Manage Program Hours and Locations: Step 4
To add new location, click ADD NEW LOCATION.
Then follow the instructions in Step 3.

18. Edit Program Details: Step 1
Go to MY PROGRAM LISTINGS under the Settings Tab. Hint: Make sure you are logged into your account.

19. Edit Your Program: Step 2
Select the program you’d like to edit under MY PROGRAM LISTINGS and click REVIEW LISTING (to edit your program’s information)

20. Edit Your Program: Step 3
Fields you can edit include:
Program name
Program Description
What services does your program provide?
Who do your program serve?
What languages does your program support?
Is your program currently available to new clients?
The best way to contact your program
The best way for those in need to digitally reach out to your program

21. Adding an Eligibility Rule
At the bottom of the program edit page, click ADD AN ELIGIBILITY RULE to indicate your program's eligibility requirements.

22. Saving Your Program Edits
Click SAVE AND GO BACK.
The changes will reflect within one (1) business day.

23. Managing Referrals: Step 1
Click the REFERRALS tab and select INBOUND REFERRALS Hint: Make sure you are logged into your account.

24. Managing Referrals: Step 2
Choose which program’s referrals you’d like to view.

25. Managing Referrals: Step 3
Review referrals by clicking the REVIEW button on the right.

26. Managing Referrals: Step 4
Once processed, update the status of the referral. The options are:
Got Help
Not Yet
Couldn’t Get Help
Unknown

27. Accessing Program Analytics: Step 1
Click the ANALYTICS tab, click VIEW REPORT on the right of the CLAIMED PROGRAM DASHBOARD Hint: Make sure you are logged into your account.

28. Accessing Program Analytics: Step 2
Use the FILTERS in the top left corner to change which program, date range, and aggregation you’d like to view. Click APPLY.

29. Promotion Tips and Tricks

30. Add a widget to your organization’s website
A widget is direct link to Aunt Bertha that you can include on your agency's website for free. Go to: about.auntbertha.com/widget to sign up!

31. Share promotional information at your office & events
[Customer] the technology company that powers your platform, can provide postcards and other collateral.

32. Promote on social media
Facebook, Twitter, LinkedIn and beyond...
SAMPLE POST:
Introducing, [Customer]’s brand new website, [Platform Name]. [Platform Name] was created to help people in need find and connect with the vast (but sometimes hard to navigate) social service programs in [city/county/etc] - just enter your zip code and you’re immediately off and running. Best of all, it’s free. Click this [link] to check out [Provider Name]’s programs and other great services in your area!

33. Promote in external newsletters
EXAMPLE TEXT Finding help just got easier. [Platform Name] is a search, referral and application software platform that exists to connect all people in need and the programs that serve them (with dignity and ease). [Platform Name] makes it easy for people facing social needs - and those who help others - to find and make referrals to appropriate programs and services for food, shelter, health care, work, financial assistance and more. Try it out today at [Platform URL] to see [Provider Name]’s programs and more great social service resources in the area!
PRO TIP Consider adding a screenshot of an example search on the platform, so readers get a better idea. You can also embed a video showing a basic search by using this link: