1. We recommend you run the Audio Set-up You will need a headset/microphone if you want to ask a question in audio Briefing session on JISC call for projects on Course Data programme This briefing session is due to start at 2 pm and will be recorded ; https://sas.elluminate.com/m.jnlp?sid=2009077&pa ssword=M.8E68C7213781BC08F1A9D344664B5Bhttps://sas.elluminate.com/m.jnlp?sid=2009077&pa ssword=M.8E68C7213781BC08F1A9D344664B5B 16 Sept 2011 #jiscxcri

2. Who are we? Ruth Drysdale –JISC e-Learning team Programme manager – Lead for Course Data programme Rob Englebright –JISC e-Learning team Programme manager –Technical lead for Course Data programme

3. What you can expect in this briefing Call background http://www.youtube.com/watch?v=dwkklI01FzM http://www.youtube.com/watch?v=dwkklI01FzM What will be covered in Stage 1 Stage 2 Implementation Plan selection criteria Opportunity to ask questions Ability to listen again to the presentation (as its recorded) All slides will also be made available from the JISC website http://www.jisc.ac.uk/fundingopportunities/funding_calls/2011/07/coursedata.aspx | slide 3

4. How the session will work Presentations will be in audio over these slides, which should be visible on your screen You can use the text-chat to engage with other delegates and moderators. –Tends to get very busy –Presenter will not be able to monitor –Moderators will try to pull out any key questions –To make text window bigger, select View > Layouts >Wide layout –To make it smaller or hide it away, adjust the size and position: uncheck View > Layouts > Layout locked If you have technical problems, send a private text-chat message to “moderators” and they will try to help

5. How the session will work: audio Only use your microphone when guided by a moderator To ask a question, –Raise your virtual hand –When invited to, click on the microphone button to speak –Click on the microphone button again when you have finished –Or, type your question into the chat box and the moderators will ask it for you Only one person using the microphone at a time otherwise there is an echo If relevant, use the tick/cross to indicate ‘yes’ or ‘no’ Feel free to use the emotions available | slide 5

6. #jiscxcri Any questions? Asking a question Raise your virtual hand When invited to, click on the microphone button to speak Click on the microphone button again when you have finished Or, type your question into the chat box

7. Programme drivers There are 3 main drivers for making it easier for people to find and compare courses: 1.prospective fee paying students want to know more about the academic experience a course will provide and be able to compare this with other courses; 2.better informed students are more likely to choose a course that they will complete, and be more motivated to achieve better results; 3.increased scrutiny by quality assurance agencies and the Government’s requirement for transparency of publicly funded bodies.

8. Programme scope The programme will support the sector to prepare for the increasing demand for course information, and increase the availability of high-quality, accurate information about part- time, online and distance learning opportunities offered by UK institutions teaching HE by: – funding institutions to make the process and technical innovations necessary to release a structured, machine-readable feed of their course-related information – create a demonstrator aggregator to bring together this course information and enable prospective students to search it.

9. Programme structure This differs from other JISC programmes – 2 stages: Stage 1: Review and Planning Sept 2011 – 21 Nov 2011 –95 Institutions, 58 Universities 35 Colleges 2 Institutes –A list of institutions will go on JISC website and link to project web pages you create Stage 2: Implementation Jan 2012 - Mar 2013 –Between £40-80,000 each project –JISC will select about 80 stage1 implementation plans to go into Stage 2. They will represent a range of states of preparedness. –Implementation plan selection criteria same as normal bid.

10. Programme Outcomes There will be increased usage of appropriate technology to streamline course data processes leading to: –More standardised, and therefore comparable, course information in a consistent location making discovery easier. –Improved quality and therefore more efficient and effective course data. –Increased ease in finding and comparing courses, especially types of courses that are currently hard to find, such as ones delivered by distance learning. Institutions are able to make appropriate and informed decisions about their processes for managing course-related data, leading to a reduced administrative data burden, cost- effective working, and better business intelligence.

11. #jiscxcri Any questions? Asking a question Raise your virtual hand When invited to, click on the microphone button to speak Click on the microphone button again when you have finished Or, type your question into the chat box

12. Stage 1 Stage 1 Deliverables from Review and Planning Projects are invited to use the XCRI Self Assessment Framework to review their processes that manage their course data. This will create a readiness review output. These will be anonymised and aggregated to create public baseline measures. A project implementation plan which includes the production of an XCRI-CAP feed with COOL URI for certain types of courses and other proposed work to be carried out in Stage 2 such as how to improve course data flows and processes within the institution to produce feeds for external agencies and to address national initiatives such as KIS and the HEAR Templates for Project Plan, Appendix A. Project Budget, Appendix B. Workpackages at: www.jisc.ac.uk/fundingopportunities/projectmanagement.aspx www.jisc.ac.uk/fundingopportunities/projectmanagement.aspx

13. Stage 1 Stage 1: JISC Support Project Management http://www.jisc.ac.uk/fundingopportunities/projectmanagement.aspx http://www.jisc.ac.uk/fundingopportunities/projectmanagement.aspx JISC Infonet: promoting good practice, inspiring innovation with infoKits contain a wealth of 'self-help' material, from simple methodologies to manage projects, risks, change and processes. http://www.jiscinfonet.ac.uk/infoKitshttp://www.jiscinfonet.ac.uk/ www.xcri.co.uk forum for adding comments, questions www.xcri.co.uk eNewsletter to COURSEDATASTAGE1@JISCMAIL.AC.UKCOURSEDATASTAGE1@JISCMAIL.AC.UK Course Data Programme support team

14. Support Stage 1: JISC meetings Regional road show meetings in week commencing 10 th Oct Assembly meeting – organised by projects around a programme theme of their choosing Taster workshops on various approaches and techniques, such as XCRI-CAP, Service Design and Business Intelligence, Enterprise Architecture XCRI-CAP Middlesex University course

15. Support Stage 1: Other Support  Software to validate an institution’s test XCRI-CAP feeds will be provided by Spring 2012. Also a proof-of-concept aggregator and discovery service with search functions will also be provided to bring together all the XCRI-CAP feeds, to enable institutions to see how their data will look to prospective students.  HESA Course Definition project, complete end Oct 11  Connecting with existing communities eg ARC, SROC, HEAR, KIS.... Any others?  Curriculum Design community - design studio http://jiscdesignstudio.pbworks.com/w/page/40489793/Institutional- Approaches-to-Curriculum-Design http://jiscdesignstudio.pbworks.com/w/page/40489793/Institutional- Approaches-to-Curriculum-Design | slide 15

16. #jiscxcri Any questions? Asking a question Raise your virtual hand When invited to, click on the microphone button to speak Click on the microphone button again when you have finished Or, type your question into the chat box

24. #jiscxcri Any questions? Asking a question Raise your virtual hand When invited to, click on the microphone button to speak Click on the microphone button again when you have finished Or, type your question into the chat box

25. Stage 2 Implementation Plans Stage 2 Project Implementation Plans Jan 2012 – March 2013 Between £40-80,000 Implementation plans must include the production of a system generated XCRI-CAP feed with a COOL URI of their course provision, especially part time, online/distance, post graduate and CPD. Approximately 80 institutions will be selected for Stage 2 on the basis of these plans, to represent a range of states of preparedness. 10 Man days assigned to JISC programme level engagement

26. Implementation plan and Stage 2 deliverables Complete the JISC template Project (implementation) plan and make sure you factor the listed stage 2 deliverables into Appendix A work plan, and show how the deliverables will emerge from your proposed activities, plus costs in the Appendix B Budget plan Make your work plan as clear as possible –Mix of narrative and tables/diagram is usually clearest –Include all the requested activities –Who’s doing what, and how does it link to their day job? –Who’s your high-level champion, and how will you work with them in practice? –Include project management and risk assessment –Make sure it’s understandable and unambiguous to someone outside the planning team

27. Stage 2 selection criteria Fit to programme objectives and overall value to JISC community 25% Quality of work plan 25% Engagement with the HE and FE Community 5% Value for Money 25% Previous experience of the project team 20%

28. 11/09/2014 | slide 28 Stage 2 Selection Process Implementation plans submitted - Mon 21 November Allocation of markers – 22 November Notification to markers – 23 November Deadline for marks – 1 December Summary of marks and comments – 7 December Recommendation paper to panel – 9 December Selection panel – 13 December Confirmation of panel decision – by 16 December Notify successful projects – w/c 19 December Projects start – early-mid January 2012

29. Stage 2 Deliverables Stage 2 Project management WP include: –Project plan, six-monthly interim reports, a final report and a completion report. –A regularly-maintained blog or wiki which can be consumed as an RSS feed. –A system-generated standard course feed for agreed types and number of courses. Email to XCRI@JISC.AC.UKXCRI@JISC.AC.UK –If you don’t get an email confirmation, contact r.drysdale@jisc.ac.ukr.drysdale@jisc.ac.uk Include the name of the lead institution in the subject line of the email Submit your Stage 2 bid before the deadline, 12:00 Wednesday 21st Nov 2011. Late bids will not be considered.

30. Important dates Deadline for Stage 2 submission: 12:00 noon UK time Monday 21 st November 2011 Projects will need to start from Mon 12th January 2012 and end before March 2013 Stage 2 start up meeting Fri 27 th Jan 2012 | slide 30 CC-BY h.price@jisc.ac.uk

31. #jiscxcri Any questions? Asking a question Raise your virtual hand When invited to, click on the microphone button to speak Click on the microphone button again when you have finished Or, type your question into the chat box

32. #jiscasess Thank you for participating in Stage 1 of the Course Data programme For any further queries please contact: Ruth Drysdale r.drysdale@jisc.ac.ukr.drysdale@jisc.ac.uk Rob Englebright r.englebright@jisc.ac.ukr.englebright@jisc.ac.uk Laura Holloway l.holloawyjisc.ac.ukjisc.ac.uk