1. Longreach Water Mains Replacement
Superintendent’s Assessment by
Allan Luyt

2. Superintendent’s Role in the ECI
Good business relations between parties
The ECI modal is dependent on participation
GBA’s role:
Assist in establishing the correct contractual path
Administration of EOI
Tender assessment and recommendations
Stage 1 & 2 Contract Administration
George Bourne and Associates has a long history of working with Longreach Regional Council to supply the best services for the towns people
The ECI modal is dependent on successful participation by all parties and a strong working relation is a good start
GBA has been involved from the beginning to:
Assist in establishing the correct contractual path
Administration of EOI
Tender assessment and recommendations
Stage 1 Contract Administration
Stage 2 Contract Administration

3. Tender Assessment Tender assessment was effective
EOI made the final recommendation simpler
Thorough assessment with only three contractors
Assessment:
Design vs Construction vs Cost
The combination of EOI followed by the tender assessment of the short listed contractors was effective
The EOI made sure we have contractors that will appreciate the ECI process and made the tender assessment easier for the superintendent
With only three contractors in the shortlist, the superintend can concentrate on being thorough and recommend the best contractor
For assessment the superintendent must look out for a combination of design and construction experience and compare it to cost. All three factors must be balanced for ECI

4. Stage 1 – ECI Communications
Communication is key
Establish correct communication channels
Sharing of technical information
Separate Contractual and Technical information
Technical meetings fortnightly
Contractual meetings monthly
Electronic correspondence is effective
Face to face communication
The project team is fairly large during design development with many ideas and correspondence to match
Good communication channels where established early in the project and helped to keep momentum going
The Design Consultant reports to the Contractor but technical information was shared by all
It is important to separate Contractual information from Technical information – Had Separate meetings
Technical meetings fortnightly
Contractual meetings monthly
Electronic correspondence is effective and especially useful for remote areas
Face to face communication is always the most effective

5. Stage 1 – ECI Contract Project team was enthusiastic and cooperative
Design work is paid per hour at contract rates
Assess claims on value for money
Cost of Design vs Cost of Construction
ECI is a design development process
Detailed design left for stage 2
Flexibility to allow construction works
The client, contractor & superintendent all have the same goal in mind – a successfully completed project and an understanding of the process and effort to reach successful completion
Design work is paid per hour at contract rates and superintendent must have a feel for productivity
Design work must be carried out efficiently and superintendent must assess claims on value for money
With a fixed project total, more money spent on design means less money for construction
It is not essential to complete detailed design in Stage 1
The ECI design process leads up to detail design through a methodical process of investigation, survey, establishing standards, hydraulic design and prioritizing pipe replacement
Stage 1 was concluded when there was suitable information for the detailed design
The ECI contract includes rates for construction. 25% of this contract was paid for DMA pit construction and valve replacement

6. Stage 2 D&C Contract Back to the comfort zone - D&C Contract
Finalize this contract during stage 1
Schedule of prices calculated from contract rates
Schedule of prices is key for risk allocation
Assessment of progress claims
Detailed Design at a rate per meter
Stage 2 was administered as a D&C Contract but required the ECI process first
The contract document was compiled during stage 1 and could only be completed once the replacement prioritization was finalized and the schedule of prices agreed upon
Schedule of prices are calculated from the original contract rates
eg: Rates per meter of constructed pipe calculated from day work rates
The allocation of risk shared by client and contractor was reflected in the structure of the schedule of prices
Schedule of prices allowed for easy assessment of progress claims
Detailed design drawings were paid for in Stage2 at a rate per meter

7. Superintendent’s Conclusions
Good faith and Cooperation
The D&C contract would not have been as successful without the ECI process
ECI leads for future D&C contracts
Construction methods and Contract Documents established for future projects
Estimate cost of future projects
Quantify the reduction in water leakage
Terms such as good faith and cooperation stand out in the ECI contract
The success of the ECI process is best measured after construction is complete
The Stage 2 D&C contract would not have been as successful without the ECI process
The ECI process has produced enough information to run all the remaining future pipe replacement on D&C contracts
Construction methods and Documents developed during the ECI process can be used for future tenders
Schedule of prices can be used to accurately estimate cost of future projects
Measures are in place to quantify the reduction in water leakage now and in the future

8. Superintendent’s Conclusions
Success is measured by the combined benefit that both parties have gained from the contract
Project success was due to a strong project team and a good understanding of the ECI process
A successful contract is not measured by the amount of money gained or saved by an individual party
Success is measured by the combined benefit that both parties have gained from the contract
This project has been a true example of success thanks to a strong project team and a good understanding of the ECI process