Navigating the AIP Good afternoon.

Navigating the AIP Good afternoon.
I’m pretty sure everyone here is familiar with the Airport Improvement Program. And over the past 15 years, every airport here has successfully submitted a grant application, received a grant offer, executed the offer, completed the project and closed their grant. So think back over the years, on one of your more challenging projects. From your initial request all the way to grant closeout, most if not all of you at some point during the process, felt like you were flying blind. This afternoon, we want to get you out of the clouds so you can navigate the AIP in VFR conditions. Presented to: Arkansas Airport Operators Association By: Glenn A Boles, Manager, AR/OK ADO Andrew Tamanaha, Program Manager, AR/OK ADO September 26, 2016

Today’s Flight Plan History of airport grant-in-aid programs
Transparency Guidance Core Programmatic Areas And Andrew will outline… Making your Airport’s Vision a Reality Here are the flight segments we’ll focus on today I’m going to get us off the ground and take us to our cruising altitude and then I’ll give the controls to ANDREW to bring you back down safely.

Grant-in-Aid History Federal Airport Act of 1946 authorized the Federal-Aid Airport Program (FAAP) Airport and Airway Development Act of 1970 authorized the Planning Grant Program (PGP) and the Airport Development Aid Program (ADAP) We’ve had THREE, “Distinct” grant-in-aid programs. FAAP, the Federal Aid Airport Program was the 1st program and ran for nearly 25 years. The general fund of the Treasury was the sole funding source. Aviation fuel & domestic tickets were already being taxed and being deposited into the General Fund. So in principal, Aviation Taxes supported the program. In 1970, a much more comprehensive program was authorized giving us the Planning Grant Program & the Airport Development Aid Program. These two programs were funded from a newly established Airport and Airway Trust Fund. The Trust Fund enabled the transfer of aviation related taxes from the General Fund, to the new Trust Fund. So existing Fuel and domestic ticket taxes became part of the Trust Fund and 3 new taxes on - 1) international tickets, 2) cargo and 3) annual aircraft registration were created and made a part of the Trust Fund.

Grant-in-Aid History Airport and Airway Improvement Act of 1982 established the Airport Improvement Program (AIP) The AIP has been amended most recently by the FAA Modernization and Reform Act of 2012 Upon the expiration of the Airport and Airway Development Act in 1981, the Airport and Airway Improvement Act of 1982 was passed, establishing the Airport Improvement Program. AND, The ACT reestablished the Airport and Airway Trust Fund – ONCE AGAIN allowing aviation related taxes to be transferred from the General Fund to the Trust Fund. Over the past 5 years, AIP has received roughly 25-30% of the annual Trust Fund Appropriation. Even though FAA is funded by the Trust Fund, we can and are supplemented from the General Fund. Airports benefitted most recently in 2009 with the passage of the American Recovery and Reinvestment Act of And the FAA’s Operations have been supplemented from the general fund for over 10 years. CLICK Here is a chart of FAA Appropriations for the past 10 years. The Blue represents the Trust Fund and Red the General Fund. So NOW You have some BACKGROUND that may help clarify the ongoing debate surrounding FAA REAUTHORIZATION.

The Airport Improvement Program
Everything begins at YOUR Airport Planning, Inspections, Decisions etc. Identify your Goals, Objectives, Projects and update your ALP and outline a Capital Improvement Plan Layout your Airport’s Vision Your Airports provide the foundation for the Airport Improvement Program. All the up-front work begins with you. And we look to Airport, City and State officials to assess their airports, capture the needs, consider alternatives and develop a plan.

Transparency New Processes Documentation
Internal Milestones & Deadlines Tools Staying on our FLIGHT PLAN, we’ve departed SAFELY. We need to CLIMB and get through the CLOUDS. If you haven’t heard, we need ADDITIONAL and MORE ROBUST documentation. To do so, we’ve established NEW processes. We have internal DEADLINES and we’ve set internal MILESTONES. And WE KNOW, OUR ACTIONS affect the excellent work you do. To make things easier, over the years, the Southwest Region has created tools for sponsor use and we will continue that effort. So we are taking advantage of new technology, we’ve created tools and improved existing tools to assist aviation professionals. Less than 9 months ago, we finalized internal efforts in our ADO giving us the ability to use for targeted communication. So you’ll here from the ADO more often and hopefully you’ll find that helpful. We are working to stand up webinars. And Nationally, we’ve made internal guidance readily available on our website including internal memos that affect YOU.

Transparency - Processes
Plan and Specification Reviews Internal SOP’s CSPP’s (SOP 1.00) Risk-Based Grant Management DELPHI and auto pay What are the PROCESSES I’ve alluded to? We are now conducting Plan and Specification reviews and rec’d a new internal Memo on P&S Reviews. ANDREW will go into detail CLICK! In order to standardize our actions across the country, we’ve published 8 SOP’s. The SOP’s do not create new guidance or policy. They simply pull together and summarize existing requirements from various pieces of guidance. CLICK! We require detailed, well thought out Construction Safety Phasing Plans AND we formally review and approve them. Last year, we visited a couple airport projects to take a first-hand look at a particular phase of construction and evaluate implementation of the approved CSPP. The RESULTS of what we observed was EXCELLENT – THANK YOU. In 2010, OIG conducted a review of the Airport Improvement Program. In response to their recommendations, we developed and implemented risk-based grant management practices. Over the past 3 years, we have assessed the risk each airport sponsor poses. And I’m glad to tell you, NONE OF YOU POSE A SIGNIFICANT RISK. However, this assessment process will continue. The Department of Transportation’s E-Invoicing system DELPHI went LIVE in MAY of It’s certainly a NEW Process we are still LEARNING

Transparency - Documentation
Southwest Region Grant file requirements Airport Sponsor Grant Expectations Guide (ASGE) So Documentation… A COMPLETE update to the AIP Handbook was published September 30, 2014. Concurrent with the NEW handbook’s publication, our region revisited grant file documentation requirements and revised our internal guidance for what must be documented in a grant file. Those Requirements VARY - based on the Airport, Estimated Funding Amount and of course the type of Project. And since you need to know what those requirements are, we summarize our requirements via the Airport Sponsor Grant Expectations guide.

Transparency – Internal Milestones
Jan-Apr Review CIP’s & ODO’s, project discussions & shore up documentation Apr 30 ADO ACIP Firm Jul-Sep Confirm Planned Projects & Transmit ASGE’s Oct-Dec Transition the ADO’s ACIP into AIP Grant Cycle Here are some KEY Internal MILESTONES. We have a more robust handout in your bag that Covers the NPIAS and the ACIP cycles. ANDREW will cover the AIP Grant Cycle in MORE Detail

Transparency – Internal dates
Mar 31 Environmental Determination “Complete” for current year projects Apr 30 Deadline - Environmental documentation & PER’s for following year Discretionary projects And here are TWO Significant Dates that AFFECT your projects. If we are working with you to position a project for consideration of DISCRETIONARY Funds, we MUST have the environmental information and the Preliminary Engineering Report IN-HAND a year before. Our intent is to make sure Discretionary Projects are SOLID and ON-TRACK early to eliminate critical decisions in a Grant Year.

Transparency - Tools ODO Form CIP Spreadsheet Project ASGE Guides
CATEX Request (Appendix A of SOP 5.00) Quarterly Performance Report Filing Notice - How To Guides (iOEAAA) 20:1 SAV Tool MOS Module Here are EXISTING tools we’ve created for you over the years. The CATEX Request and 20:1 SAV tool are Mandatory and the Modification of Standards request module will also be mandatory when it’s LIVE..

Transparency – In the Works
Distribution of AIP Grant Costs (spreadsheet) SF 270 or 271 SF 425 Here are 3 more forms. Our guidance allows the use of an equivalent form in lieu of the Government’s Standard Forms. So I spoke this morning about the Improper Payments Elimination & Recovery Act, our Grant Payment Policy and the ADO’s current effort to create a new tool that will replace all 3 of these requirements AND will also allow you to generate an INVOICE Summary that meets the requirements in our Policy. And as I said this morning, the goal is MINIMIZE, and hopefully ELIMINATE Improper Payments.

Guidance Orders - FAA’s internal guidance PGL’s - Supplemental policy
SOP’s - Procedural requirements AC’s - External guidance EB’s - External technical guidance Memos - Clarification and/or direction As we continue our FLIGHT PLAN, hopefully we’re beginning to break through the CLOUDS. To get us above the clouds and in SMOOTH air, let’s touch on Guidance. The AIP Handbook is one of our KEY internal orders. Orders provide us our detailed instructions. PGL’s are, for the most part, interim updates to our Orders. I’ve already mentioned SOP’s. Advisory Circulars are provided for public use and of course are Mandatory for Obligated Airports as are Engineering Briefs. Engineering Briefs are typically interim updates to an Advisory Circular. Memo’s are used for management to communicate clarification or direction.

Guidance - Recently Published
AC 150/ Guidance on Extraction of Oil & Gas on Federally Obligated Airport Property AIP Grant Payment & Sponsor Financial Reporting Policy Airport Design Standards AIP Handbook Here are a couple of KEY pieces of Guidance published recently that affect all of us.

Guidance - Planned Updates
Over 20 Advisory Circular’s 4 Compliance Guidance Letters 5 Engineering Briefs 6 FAA Orders We have a lot of Guidance in the works. Revisions to existing guidance and entirely NEW guidance in the Works.

Guidance – Draft AC’s Airport Land Use Compatibility Planning
Airport Design Ch2 Parachute Drop Zone Airport Pavement Design & Evaluation Since we have limited time, I’m not going to mention everything we have in the pipeline. So with that in mind, here are a couple of AC’s in the works I wanted to mention.

Guidance – Orders 5050.4C, NEPA Implementing Instructions for Airport Projects 5090.3D, NPIAS-ACIP Order 5190.6B, Airport Compliance Manual And here are 3 Orders being rewritten. The Agency’s Environmental order, F was rewritten and published July 15, Right now, we are rewriting the Airports Environmental Order. The NPIAS-ACIP and the Airport Compliance Manual are both in the works as well.

Guidance – Other CGL - Procedures for Handling Requests for …Parachute Operations EB - Assembly & Installation of Temporary Orange Construction Signs FRN – Final Policy on the use of Airport Hangars – Effective Jul 2017 And the last pieces of upcoming guidance I wanted to mention. Our Grant Payment Policy was updated and published Dec 2015 and the somewhat controversial draft Hangar Use Policy published in the Federal Register will become a FAQ website for now and portions of that draft policy will be incorporated into the Compliance Manual.

Core Programmatic Areas
Planning/ALP Airport Proposals (iOEAAA) Environmental Engineering (Geometric Standards, Pavement, Markings, Lighting, Signage) Compliance (Obligations) Okay, we’ve gotten above the clouds and the Sky is CLEAR! And one of the most enjoyable things about flying, is looking down at the earth. And when you look down, you can see things from a different perspective. So lets look down from above at 5 of our Programmatic Areas.

Planning/ALP Public Involvement Aviation Forecasts
Environmental Considerations Alternatives Development & Evaluation These are four key areas of the planning process that truly serve the Airport and the FAA well. An Aviation Forecast can be a KEY BASIS for AIP project JUSTIFICATION. Public outreach includes other public agencies, not just the local folks. We can fund an ALP UPDATE with Narrative now. If new development has multiple alternatives, the planning process should capture any environmental challenges and those should be included along with other considerations to support the recommended alternative.

Airport Proposals This should be one of the very 1st steps
This initiates internal FAA coordination Filing Notice! Part 77 and Grant Assurance #29 require obligated airports to file notice of all proposed changes to their airport. If your planning something in the future, such as a new hangar development area, a new taxiway etc., file notice NOW. You may get a simple “No Objection” determination from us or you we MIGHT spot other challenges that if you file early, you’ll have time to address. For example – The proposal may affect an instrument approach or FAA equipment on the airport. And you’ll need time to mitigate those impacts.

Environmental We are required to follow NEPA New Cat Ex SOP
Environmental “Fact Sheet” in your bag I’m sure we are all aware the FAA must Implement the National Environmental Policy Act. And my office is working hard to help streamline NEPA. Our commitment to you, is to do our best to NOT affect your schedule. Rob Ramos is our new Environmental Protection Specialist and he developed a FACT SHEET for you that’s in your bag.

Engineering 5300-13 Airport Design FAARFIELD (Pavement Design)
F Standards for Airport Signs 5340-1L Standards for Airport Markings G Construction standards As I mentioned this morning, The FAA’s airport’s organization made a conscious decision ~5 Years ago to standardize our Front-Line office and standardize our actions. We are refocusing our efforts Nationally to be the EXPERTS in the industry and a RESOURCE to the airport community.

Making your Vision a Reality
Andrew Tamanaha, AR/OK ADO I covered a lot of information in a fairly short time. Hopefully, I helped clarify our Program and the requirements surrounding it. I’m not a Pilot, but I’ve often heard Pilots say, FLYING is EASY. LANDING is HARD! So I’ve done the easy work. Now, I’m going to turn the controls over to Andrew and let him handle the HARD work and get us safely back on the Ground. ANDREW …

AIP…. Project Identification to Grant Closeout
Planning Cycle Getting Started Capital Improvement Plan AIP Grant Cycle Grant Prerequisites Grant Application Open Grant Grant Closeout Now that Glenn has provided information at a high level on AIP Guidance and Program Areas I’ll review the program from a lower altitude…. First, I’ll cover the Planning Cycle which includes Identifying A/P projects and Organizing and submitting Airport needs in the form of the Capital Improvement Plan Then move on to the AIP Grant Cycle which includes: - The key items that must be accomplished before receiving a grant -The Grant application -What should be submitted while the grant is open - The Steps to closing out a grant

Planning Cycle GETTING STARTED Who makes decisions for the airport?
Do these people know what is needed on the airport? Do you know what the FAA priorities are? Before a sponsor starts identifying projects, they need to have a clear definition of - Who decides what the airport dev. needs are – airport manager, committee of city officials and airport users, city mgr, or the mayor? - Also, it’s important that the individuals making these decisions know what is needed at the airport. - Its helpful to walk about the airport, talk to those who use it and be familiar with the Airport Layout Plan. - And they need to know what the FAA priorities are. Our #1 priority is SAFETY!

Getting Started (cont.)
Identify projects Airfield Inspections Starting from the runway centerline Airport Personnel, ADA, and FAA Airport Layout Plan Current? Must reflect all future development Is the project Eligible, Justified and Feasible? To identify projects this group should - go out and look at airfield. We recommend looking from the R/W centerline out…Condition of the runway, RSA, approaches clear, taxiway, and to the aprons. - Many experts are available to assist, such as your airport consultant to the staff in our office which includes…PM, eng. specialist, planners and env. spec. - The ADA is an incredible resource….they come to each A/P at least every 3 years. When they visit your airport, it’s a great time to share plans/concerns and get suggestions from them after they have reviewed your pavement, lights and safety areas. - Also look at your ALP. It’s the Road map for the airport development but remember….just because a development in on the ALP doesn’t automatically mean that it’s eligible, justifiable or feasible….I’ll talk more about this later.

Capital Improvement Plan (CIP)
What is it? Why is your CIP Important? CIP Form and supporting documents Now that projects have been identified, it’s time to organize and communicate your plan. We request this information be submitted to our office in the form of a Capital Improvement Plan each year by Jan. 15th, but we understand for good reason plans change so we’re happy to accept CIP updates throughout the year. ….so what really is a CIP, why is it important, and what doc. are require?

What is a CIP? It’s a summary of plans for the airport
Includes all planning and development needs Identifies: Projects Fiscal year Funding required Funding source Description Justification The airport’s CIP is - a Compilation of A/Ps projects for next 5…this year it included 2017 – 2021. - It should include All the A/P’s projects regardless of fund source. That allows our office to assist you by identifying actions that may require some lead time The CIP includes clear project descriptions, the year planned, costs, and justification

Why is your CIP Important?
Roadmap for your airport’s development It’s a key piece of your grant prerequisites ADO uses your CIP to capture the needs for the biennial NPIAS report Must be AIP eligible to enter Needs are used to determine funding Allows planning for additional funds CIP is important for several reasons -It is your Road map for airport development. We can review it and ensure if it makes sense is there a sound funding plan Is there enough lead time to accomplish the project prerequisites - It also serves as the sponsor’s request to our office and helps us understand the A/P’s funding expectations - The CIPs from each Sponsor are used to create the FAA’s ACIP - To be enter as a need the Project must be eligible - Under the current authorization, 5 years of needs are used to calculate an Airport’s entitlement and Gen. Aviation airports can receive up to $ 150K/yr

CIP Form About a1½ yrs ago, we updated the CIP Form
_ About a1½ yrs ago, we updated the CIP Form When you start with a new excel sheet, it should look like this… Green Cells is where data should be entered. - Red & orange cells pollute based on data entered - and the Orange cells can be overwritten - There’s imbedded instructions - and there’s Tabs at the bottom of the form: 3 sizes, unlocked form, full instructions

: Here’s a basic filled out CIP form.
When the CIP start year is entered, all dates will populate - Next to the prior years, enter the remaining entitlement for each FY. If you are uncertain, contact your program mgr. - By the planning years, reflect all projects. There’s a drop down menu with choices such as AIP, State, Local. - Projects listed for potential add. Funds usually are in later yrs, esp. if it’s the 1st time the need is identified. - Sign and date your CIP – this is your request CIP is just a summary and is not enough for our office to fully understand the airport’s request; we need supporting documentation

Overall Development Objectives (ODO)
Eligible We use the AIP Handbook, FAA Order Justified Do you have existing or forecasted conditions that require the proposed project? Feasible Do you have a plan to fund and complete the project in a timely manner? Each Overall Development Object must be Eligible, Justified and feasible to be entered for potential AIP funding - To determine eligibility, we reference the AIP Handbook. - But just because a project is eligible doesn’t mean it justified, so include a clear explanation why the dev. is needed. For example runway lights are eligible to be rehabilitated after 10 years, but if they are still working fine then that would not be a justified project. - Each ODO must also be feasible, so we review items such as: is there a viable funding plan and can the project be accomplished in a timely manner? If it’s a high $ development that needs add resources, coordinate w/ PM Early!

Overall Development Objective (ODO)
One data sheet is needed for each airport development One development may be several projects/grants Also, one set of ODO sheets is needed for each dev. ….Not each phase of the dev. - For example a runway extension may include acquiring land, the extension construction, Parallel taxiway which may be more than 1 project but just one ODO. -Here’s the 1st ODO sheet. It includes a summary of the dev. and a cost est

Be specific Why is this development needed? The 2nd ODO sheet gives more detail on the development and why is it needed. Be specific! And explain in detail what is triggering the need. Good? Better!

Budget information for the development The 3rd sheet gives a more in depth budget estimate and breaks the cost down into the same categories as the grant application and includes as admin, consultant fees, Land, construction As if you were applying for grant.

However, the CIP supporting documents are not limited to just those 3 pgs. - Pictures describing the situation are incredible helpful Paint A Picture

- A Phasing Plan can also help the airport and our office better understand why projects are being constructed in a particular order and give a better idea of the sponsor’s vision for the airport.

Planning Cycle Getting Started Capital Improvement Plan AIP Grant Cycle Grant Prerequisites Grant Application Open Grant Grant Closeout So at this point the airport sponsor has a plan and is prepared to move forward on a project. And our office has communicated that we’re on board and are working to assist you to be ready for consideration for grant funds. One way we assist is by sending you an ASGE which is a list of what actions need to be accomplished & how far out. Let’s move on to the Grant Cycle. It can be divided into 4 phases: Prerequisites, application, when the grant is open and closing the grant.

AIP Grant Cycle GRANT PREREQUISITES Sponsor Request
Is the project on your ALD? Environmental Determination Categorical Exclusion (CATEX): 2-9 mo.(SOP #5) Environmental Assessment (EA): 6 – 24 mo. Environmental Impact Statement (EIS): 36 mo.+ Grant prerequisites vary with the type and size of project, but in general, you need to send a - Request from the sponsor which is usually a signed CIP. - The development must be on your ALD, if it’s not, the ALD will need to be updated. - Every AIP Grant needs an Environmental Determination. Even planning grants! Lead time that should be allowed varies with the type of determination required. If you have any questions contact our env. spec. Our internal milestone is that all determinations are issued by March 31st of the grant year.

Grant Prerequisites (cont.)
AC 150/ E - Consultant Selection / IFE Master Services Agreement Qualification based Must advertise for services List proposed projects Maximum length of 5 years

AC 150/ E - Consultant Selection / IFE Task Orders - Prior to Execution Scope of work review Independent Fee Estimate Cost is AIP eligible

Plan and Spec Review What’s the trigger? 3 Levels of Review Who will be reviewing my project? When should I initiate a review? What to expect from review? Before Fall 2014, our office accepted Plans & Specs based primarily on the sponsor’s cert. - A Memorandum dated Dec. 8th, 2014 was published that provides guidance on the Implementation Plan for the FAA’s Review of Plans and Specs for AIP projects. - The memo is located with the SOP tools.

Level of review There are 3 levels of review and - Appendix 1 of the memo provides a guide to the level of review each project needs depending on the type of project, type of airport and Cost of project - Green - Sponsor Cert is appropriate….no review. - Yellow is General review - Red represents when a Full review is needed

Plan and Spec Review What’s the trigger? 3 Levels of Review Who will be reviewing my project? When should I initiate a review? What to expect from review? The Airports assigned Eng. Spec. will provide the rev - Review should be accomplished at 90% design as a min. - It’s primarily to verify the project conforms with the SOW & - Meets FAA design and construction stds - It’s a NOT quality control check - Appendix 2 is the general review checklist and Appendix 3 is the full review. The eng. spec. will provide you a copy of the completed checklist

Notify FAA of the Development E-filed in OE/AAA Is this a compatible land use? Does development meet FAA Geometric Standards? Analyze impact on safe and efficient use of airspace Construction Safety and Phasing Plan File in OE/AAA to notify FAA Refer to SOP #1 Coordinate with your airport’s assigned Eng. Spec Another important grant prerequisite is to Notify the FAA of the Project - This is accomplished thru OE/AAA. Separate Studies Perm Constr. And temp. Constr. Phase. -- During this review, the dev. is coordinated through various FAA LOBs – FPs, Obstruction Support Group & Flight Stds. -- Plan on the study taking about 45 days - Permanent Construction study accomplishes several objectives: -- We check that the proj. consistent with the ALD & land use plan -- We check to ensure the project meets FAA Geom. Stds. -- FAA LOB Evaluate the impact the development has on the safe and efficient use of the surrounding airspace. In some cases, a study is not warranted, if you don’t think the dev. needs to be filed or have a question,contact yourPM Studying the CSPP evaluates the impacts of the dev. only during constr. Your assigned eng. spec. review these plans & can answer questions on what is needed for filing a CSPP.

Modification of Standards Approved Construction Cost Estimate Active in System for Award Management Disadvantaged Business Enterprises (DBE) Realistic Schedule Other grant pre-requites include MOS- which is really an exception based on extenuating circumstances. The Const. Cost Est. which is important because it helps us know - Does A/P have enough $ - wait or Phase proj.? - Use to help Det. The Cost Reasonableness of bids. Receive a grant the sponsor must be Active in SAM - Anyone that does bus/grants with Fed. Gov must be have an active account. Not every project needs a DBE PLAN - Only fed prime contracts > $250K/yr, To help ensure proj prerequisite completed by May 1st , a realistic, well planned schedule is required– a good schedule leads to Timely grant awards which is our common goal.

Grant Application Form 424 Application for Federal Assistance & Form Project approval information Are the cost reasonable? Design or planning grants: Negotiated agreement amounts Construction and equipment: Competitive bids Land acquisition: Appraisal with review appraisal Current Exhibit A Application The grant application is composed of the forms listed which include important Budget information, a sketch, narrative and Exhibit A - One of the main factors that we are checking for is that the costs are reasonable. Non-competitive project like a Design or planning grant – IFE and record of neg. must be prepared. Construction and eq. – we ensure cost reasonableness using the competitive bids process Bid Tabs are usually submitted before the grant application. - We review how many bidders, how the bids compare to the Eng. Est. and we review for any potential bid irregularities. - Please always follow the federal procurement regulations. - Land acquisitions require appraisals & review appraisals. FMV. - On the Exhibit A, if there’s no change since the last grant or last ex. A submittal, the sponsor can reference previous Ex. A. Please include the date. If there has been a change, the new exhibit A must be submitted with the grant.

Open Grant Monthly Financial Draws Annual Financial Reports
Must has an Invoice Summary AIP Payment Policy and Sponsor Financial Reporting Policy Annual Financial Reports (SF 271 & SF 425) Performance Reports Construction Progress and Inspection Reports or Quarterly Performance Reports Once the grant has been offered and accepted, 3 main reports that need to be submitted on a reg basis while the grant is open. These are also described in the grant transmittal ltr. 1st, all Financial Draws which are done through DELPHI - Must each have an invoice summary attached - The payment policy which was updated in Dec. provides guidance. - Your PM also conducts quarterly payment reviews and if they see any issues. will provide helpful feedback - Our ADO is in the process of developing std form which will we hope will reduce the number of financial forms And make the invoice summaries easier. 2 Annual Financial Reports – 271 & 425, are due by the end of Dec. for each open grant. Finally, Performance Reports - Are due w/in 30 days of the end of each quarter. - These assist us in tracking project progress or issues and help us know if the payments are progressing at a similar pace as the project

Grant Closeout Documents needed… Final financial documents
Change orders Amendment request Test Results Photos Updated ALD Development is complete!! Beautiful rehabbed runway, RSA is graded to FAA stds or possibly a new taxiway is completed …now what? We have to make sure the Grant is financially, physically and administratively complete…this list in not all inclusive but in general to ensure the grant is - Financially complete– We need to know Where did the $ go….Are Costs consistent with application, are they eligible and reasonable including changes. So you PM will need - 271, 425, distribution of costs - Copy of the change orders such as rec. of quantities - If the eligible costs were > than the org. grant amount, there may be an amendment req’d. - Physically complete- test results (resolution) and photos - Admin. – sponsor cert. for Construction Project Final Acceptance and Update ALD if A/P geom. changed

Planning Cycle Getting Started Capital Improvement Plan AIP Grant Cycle Grant Prerequisites Grant Application Open Grant Grant Closeout

Questions Resources Bonus: ADO Annual Cycles Chart
Three Reference Sheets in your Goodie Bags Resource Sheet Environmental Fact Sheet ADO Overview Bonus: ADO Annual Cycles Chart Questions

Thank you!

Navigating the AIP Good afternoon.

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