1. NAIC/TIBC
Budget Process Recommendations to the Tribal/Interior Budget Council
Flagstaff, Arizona
July 26, 2017

2. Project Focus By The End Of This Project, TIBC Will Have:
Improved knowledge about its current processes, including existing strengths and specific areas to improve
Direct input from stakeholders in regions and sub-regions
Recommended approaches to implement Continuous Quality Improvement in TIBC processes, to include:
Suggested measures of impact/success
Suggested approaches to improved information gathering on the needs and priorities of Tribes
Suggested high-level process flow showing key steps and responsibilities
Suggested methods and formats for reporting performance
A presentation of findings and recommendations to the TIBC on July 24, 2017
A final report, documenting findings, recommendations, and comments no later than December 31, 2017

3. Interviews Conducted April 17 to May 10
Tribal Representatives
TIBC Leadership
BIA Regional Budget Staff
BIA Central Office Budget Office
Background with process
Elements that work well
Elements that should be improved
Other issues

4. Findings Mixed understanding of the budget process
Absence of on-boarding procedure for Tribal Representatives
Different Region approaches to involving Tribes
Long budget formulation cycle complicates priority-setting
Baseline uncertain (Tribal Request, President’s Budget, Enacted )
Tribal advice to BIA/DOI may not carry through President’s request—restricted visibility during 9-10 month embargo
Limited information on Current Year budget execution (unexpended funds, underfunded activities)

5. Findings (continued)
Limited assessment of program need, effectiveness, best practices
Variations between Regions and Tribes
Uneven program definition by budget line
Inconsistent access to information shapes Tribe budget decisions/priorities
Lack of clarity permits variable influence
Benefits seasoned users
Disadvantages less-expert users

6. Recommendation #1 DEFINE MULTI-YEAR BUDGET PROCESS
Issues
Advice
Advocacy
Lobbying
Tracking
Managing
Presidential Decisions and Budget Request to Congress
BY-2
Congressional Budget Resolution, Hearings, and Enactment
BY-1
Budget Apportionment and Execution BY

7. Recommendation #2 DEFINE A PROCESS OWNER
Overall responsibility for maintaining process
Specific steps each year
Consistent in use/application
Manage communication flow
Define process governance
Structure decision process
Who is empowered to make what decisions
Accountability/timing for follow up actions

8. Recommendation # 3 TRAIN TO DEFINED PROCESS
On-boarding for new participants
Clear, consistent expectations for all participants
Define/adopt DOI Region best practices
Training modules available on demand

9. Recommendation #4 ANNUAL NATIONWIDE KICK OFF
Advance DOI consultation with TIBC
Step-by-Step Guidance - What : Why : How
Presentation by DOI/BIA via webinar
Available on-demand after kick off

10. Recommendations #5 IMPROVE BUDGET COMPARISONS
Compare final advice from Tribes to:
President’s Budget recommendation
Congressional Action
Budget execution
Explore Current Law/Current Services concept for budget baseline
What funding is required by Current Law
What funding is required to support Current Services

11. Recommendation #6 DEFINE FUNDING NEED
Review overall programs (treaties, legislation, administrative)
Document current funding level
Define funding needed to fulfill obligation
Region A
Pgm W
Tribe 1
Funding to Meet Obligation $$ $
Current
Funding

12. Recommendations #6 (cont)
For each Tribe, develop for all applicable BIA programs
Current Funding
Funding to Meet Obligation
All Tribes in each Region
Funding to Meet Obligation
 All BIA Programs 
Region A
Pgm W
Pgm X
Pgm Y
Pgm Z
Total
Tribe 1
Tribe 2
Tribe 3
Etc…
Current
Funding

13. Recommendations #6 (cont)
Assemble for all Regions
Evaluate variations
Gaps
Situation-specific actions
Meets Obligation
Review Required
Critical Need
 All BIA Programs 
Pgm W
Pgm X
Pgm Y
Pgm Z
Total
Region A
Region B
Region C
Etc…

14. Next Steps—Phase 1 PHASE ONE Define Multi-Year Budget Process
Process Owner
Agreed flow
Roles/responsibilities
Timing
Develop Budget Process Training
Best practices
Consistent for all
Effective involvement

15. Next Steps—Phase 2 PHASE TWO Select Best Budget Baseline
Existing practice
Current Services
Current Law
Other
Define Needed Funding
Current funding by Tribe
Funding to meet obligation
Gaps/actions

16. www.kepner-tregoe.com ljolly@kepner-tregoe.com 1-910-215-0368