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MidAIR Conference Kansas City, MO | November 9, 2017

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Presentation on theme: "MidAIR Conference Kansas City, MO | November 9, 2017"— Presentation transcript:

1 Practical Application of the Duties & Functions of Institutional Research
MidAIR Conference Kansas City, MO | November 9, 2017 Natalie Alleman Beyers | Johnson County Community College Kathy Schmidtke-Felts | University of Missouri-Columbia Megan Vogt-Kostner | University of Northern Iowa Gina Johnson | Association for Institutional Research

2 Why develop the Duties & Functions of Institutional Research?

3

4 Why the Duties & Functions of IR?
AIR Board directive Further defining the field can lead to enhanced professionalization Further defining the field allows easier “marketing” of our work to stakeholders Assessment of IR functions Assessment of professional development needs of IR professionals

5 The Duties & Functions of Institutional Research

6 The Duties & Functions of IR
Identify information needs Collect, analyze, interpret, and report data and information Plan and evaluate Serve as stewards of data and information Educate information producers, users, and consumers These are the D&F necessary for a successful IR function in an institution, system, or organization. Many people will be involved in this work, including IR professionals. IR offices should be integral to all of these D&F and collaborate to ensure their success. Identify Information Needs: stakeholders and their decision support needs anticipating questions assisting stakeholders in developing and refining research questions Collect, analyze, interpret, and report data and information technical tasks understanding of the data available collecting and reporting required and requested data applied research methods to analyze appropriate interpretation Plan and evaluate operational, budgetary, and strategic planning program review, particularly for accreditation purposes Formative and summative evaluation Serve as stewards of data and information ensuring an institution-wide data strategy Compliance issues ethical issues data quality assurance data are appropriately accessible and usable Educate information producers, users, and consumers training and coaching related to the use of data, analysis, and information ensuring the ability to collect, access, analyze, and interpret convening discussions related to information needs connecting internal and external producers and users of data Scholarship to inform and improve

7 Application of the Duties & Functions of Institutional Research
In this section, each panelist will have 6-8 minutes to share information on the following: How have you (or do you plan) to use the Duties & Functions of IR documents/work in your setting? What are some examples of how you and your team perform a few of the Duties & Functions in your setting?

8 Panelists Natalie Alleman Beyers
Director, Institutional Effectiveness, Planning, and Research Johnson County Community College Kathy Schmidtke-Felts Associate Director, Institutional Research University of Missouri-Columbia Megan Vogt-Kostner Research Analyst University of Northern Iowa Moderator: Gina Johnson Assistant Executive Director for Partnerships & Membership Association for Institutional Research

9 Johnson County Community College

10 Office of Institutional Planning & Research
18,638 students 61% degree/certificate-seeking 16% non degree/certificate seeking 22% dual credit high school Nearly 900 faculty Office of Institutional Planning & Research Director, Senior Planning & Research Analyst, Research Coordinator, Research & Data Analyst (2)

11 INSTITUTIONAL EFFECTIVENESS
Assessment, Evaluation & Institutional Outcomes Institutional Planning & Research National Higher Education Benchmarking Institute Strategic Planning & Accreditation INSTITUTIONAL EFFECTIVENESS

12 Data analysis & reporting Data collection
Current Alignment with Duties & Functions Data analysis & reporting Data collection Survey development and administration Data Support

13 Identify current needs of stakeholders Build interactive dashboards
Opportunities/Working Towards: Identify current needs of stakeholders Build interactive dashboards Better educators Enhance current reporting processes Continue to strengthen partnerships

14 University of Missouri-Columbia

15 Context at University of Missouri
33,000 students – 26,000 undergraduate and 7,000 graduate and first-professional 1,133 T/TT faculty research-intensive, AAU 70% of research dollars to MO public universities; annual grant expenditures - $237 million Institutional Research & Quality Improvement Staff – Vice Provost, 2.5 Institutional Research, 1.5 Quality Improvement, 1 Admin Associate Undergrads ~25% non-resident

16 Centralized vs. Decentralized
Who does what? Where do I go to find the answer to this question? MU IR & QI University of Missouri System IR Student Information Systems Faculty Information (Provost’s Office)* Schools/Colleges

17 A New Vision for Institutional Research
Randy L. Swing and Leah Ewing Ross

18 Identify information needs
Collect, analyze, interpret, and report data and information Plan and evaluate Serve as stewards of data and information Educate information producers, users, and consumers

19 University of Northern Iowa

20 UNI Enrollment Profile
11,907 students (84.0% undergrad) Master's Colleges & Universities: Larger Programs Large transfer student population Top majors: Elementary education, accounting, psychology, biology, deciding

21 Role: Guide Answering requests (internal and external)
What question are you trying to answer? What data can we provide? How much data is too much data?

22 Role: Mediator Councils, committees, sub-committees
What data is available? Assistance with creating or providing survey data Provide knowledge of additional campus research and involvement Prepare recommendations based on the data collected Assess future needs

23 Role: Educator Qualtrics Trainings Data Driven Decision Making
Assessment and reporting Data Driven Decision Making Host sessions throughout the semester Open to faculty, staff, and students

24 Role: Interpreter Collaborate with:
IT-Administrative Information Systems Construct and validate (survey) dashboards Registrar’s Office and Financial Aid Assistance with pulling additional data Faculty Validation of (enrollment) dashboards

25 Role: Manager With IT-Administrative Information Systems
Bi-weekly trainings

26 Contact Information Natalie Alleman Beyers | Kathy Schmidtke-Felts | Megan Vogt-Kostner | Gina Johnson |

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