1. Access Maintaining and Querying a Database

2. Objective: Find, modify, and delete records in a table
Learn how to use the Query window in Design view
Create, run, and save queries
Update data using a query datasheet
Create a query based on multiple tables
Sort data in a query
Filter data in a query

3. Objective: Specify an exact match condition in a query
Change the font size and alternate row color in a datasheet
Use a comparison operator in a query to match a range of values
Use the And and Or logical operators in queries
Create and format a calculated field in a query
Perform calculations in a query using aggregate functions and record group calculations
Change the display of database objects in the Navigation Pane

4. Query Window in Design View

5. Creating a Simple Query
A query is a question you ask about the data stored in a database
The QBE (Query By Example) window allows you to select records and fields quickly (and put in criteria, etc).

6. Introduction to Queries
Click the Create tab on the Ribbon
In the Other group on the Create tab, click the Query Design button

7. Introduction to Queries

8. Specifying an Exact Match
With an exact match, the value in the specified field must match the condition exactly in order for the record to be included in the query results

9. Using a Comparison Operator to Match a Range of Values

10. Creating a Simple Form
A form is an object you use to enter, edit, and view records in a database; usually one record at a time
You can design your own forms, use the Form Wizard, or use the Form tool to create a simple form quickly and easily

11. Creating a Simple Form

12. Creating a Form Using the Form Wizard
The Form Wizard allows you to choose some or all of the fields in the selected table or query, choose fields from other tables and queries, and display the selected fields in any order on the form
Click the Create tab in the Ribbon
In the Forms group, click the Form Wizard button

13. Creating a Form Using the Form Wizard

14. Creating a Form Using the Form Wizard

15. Previewing and Printing Selected Form Records
Access prints as many form records as can fit on a printed page

16. Creating a Simple Report
A report is a formatted printout (or screen display) of the contents of one or more tables in a database
The Report tool places all the fields from a selected table or query

17. Creating a Simple Report

18. Creating a Simple Report

19. Report in Print Preview

20. Creating a Report Using the Report Wizard
The Report Wizard asks you a series of questions and then creates a report based on your answers
A report is a formatted printout of the contents of one or more tables or queries in a database
You can change the report’s design after you create it

21. Creating a Report Using the Report Wizard
Click the Create tab on the Ribbon
In the Reports group on the Create tab, click the Report Wizard button

22. Creating a Report Using the Report Wizard

23. Creating a Report Using the Report Wizard

24. Creating a Report Using the Report Wizard

25. Using Conditional Formatting in a Report
Conditional formatting in a report (or form) is special formatting applied to certain field values depending on one or more conditions
Click the appropriate field value
In the Control Formatting group on the Format tab, click the Conditional Formatting button
Click the New Rule button

26. Using Conditional Formatting in a Report

27. Using Conditional Formatting in a Report

28. Working with the Navigation Pane
The Navigation Pane is the main area for working with the objects in a database
The Navigation Pane divides database objects into categories, and each category contains groups
Object Type
All Access Objects