1. Treasurer Training

2. Student Organization Fund Office SOF O
Location – Cro 221
Phone

3. Submitting Purchase Requests
All transactions(reimbursements, check requests and internal transfers) are submitted through your organization/house site on ConnQuest as a Purchase Request Form
The Purchase Request form is located in the Finance section of your org site
Under “accounts” you will find the balance in your accounts

4. Purchase Request Reminders
You cannot overdraw your account
Treasurers will receive an when the request is approved and completed. Once you receive this you must come to the SOFO office to sign the request and turn in your original receipt (mounted on an 8-1/2” x 11”)
If you are the treasurer and need to be reimbursed, the club President needs to sign the paperwork

5. Checks will go out two weeks after the receipts have been turned in
You MUST include a Mapquest printout to have mileage reimbursed at $.57/mile
Receipts must be itemized. We cannot accept a credit card receipt only Ask for an itemized receipt
Gift Cards-do not purchase these

6. Deposits (funding requests)
Checks should be made payable to Connecticut College
Before coming into the SOFO office, fill out and print a funding request. Bring the request and money to the SOFO office for verification
Upon verification, these funds are immediately available

7. Connecticut College is tax exempt
When making a purchase be sure you state it is for the college
A tax exempt certificate is located in the documents section of the SOFO page
Present this certificate before the purchase (especially at Target)
SOFO will not reimburse for tax

8. Credit Card
We do have a VISA available for student organizations (Houses have another card at REAL)
The card cannot be removed from CRO 221
The Card is available M-F 8:30-5:00
The treasurer must sign the P-Card use form so the expense can be properly recorded

9. Shop Rite
We have a Shop Rite card for student organization use (Houses have a separate card in REAL)
The card is located in Cro 221 and must be signed out on the Shop Rite sign out sheet
The receipt and card are due back in Cro 221 as soon as possible