1. Security week June 2017
© ETSI All rights reserved

2. Themes
Overall theme: Standards to support current topical security challenges
Workshop 1: Making standards in support of cybersecurity legislation
Workshop 2: eIDAS one year after entry in application
Workshop 3: Registered e-delivery
Workshop 4: NFV security
Workshop 5: 5G security
© ETSI All rights reserved

3. maybe start 1st workshop here???
Week structure
draft possible structure for the week
 Mon 12
Tues 13
Wed 14
Thur 15
Fri 16
Making standards in support of cybersecurity legislation (NISD & GDPR)
eIDAS
NFV
e-Delivery 5G
Lunch
Lunch 
 maybe start 1st workshop here???
 Making standards in support of cybersecurity legislation (NISD & GDPR)
 eIDAS
© ETSI All rights reserved

4. Programme Consolidation
Overall process
Phase 1: Preparation – Who What Where When
Set up of the Programme Committee (PC) as per recommendation of TB chair and TO Fixing date & location, validating room availability, Secretariat EVENTS Resource and budget
Defining the event objectives, topics and listing the call for presentations criteria with the PC
Resulting in event website, registration opening, venue details provision (incl. Hotels)
Phase 2: Content building - Launch of the event
Public announcement/Call for presentations (website, CL, mailings to targeted contacts, social media, etc..), Abstracts selection, Speaking slot confirmation, Programme/Agenda building by the PC and final promotion of the event (2months before the event at the latest)
Phase 3: Programme Consolidation – Coordination & Logistics
Speakers support & coordination : registrations, biographies, gathering presentations, Programme coordination : Speakers guideline and briefings, Session chair briefings, panel discussion organisation, etc. Organization of all events’ logistics (venue, A/V, IT, catering, online registration,…)
Phase 4: The EVENT, survey to consolidate feedback
Until mid Jan 2017
From 2 to 3 months
>/=1 week
Phase 1
Phase 2
Phase 3
Phase 4
Preparation
Content building
Programme Consolidation
Event + survey

5. Timescales and Planning
Phase 1: Event Preparation – until mid January 2017
Build Programme Committees:                              15 December 2016
Work on event perimeter and call for presentation topics 16 January 2017
Phase 2: Content Building – from mid Jan until Early April 2017
Launch the Event: January 2017
Website up with event description and details of the call for presentation(s)/ demonstrations
mailing + Collective Letter + social media
Invitations sent to people/communities we wish to see attending
Call for presentations / demonstrations  : 16 January – 28 February 2017
Invitations sent to invited speakers: by 30 January 2017 Finalization of Agenda / speakers by PC March
Phase 3: Programme Consolidation April till end May
Agenda online / speakers confirmed (ETSI EVE) Early April
Launch final and complete communication on the full event Early April Chairs and Speakers briefing (ETSI EVE) By the end May
EVENT June
EVENT Debrief                                                              before mid July
IF several call for papers THEN they will all be grouped in a single communication/document  need for synchronization !!!
PC: defines the objectives of the Workshop, WHY SHOULD PEOPLE ATTEND, WHAT will we show them  create an incentive to attend.
PC: defines topics for the CfPaper.  usually, each topic becomes a session of the event.
ETSI EVE TEAM: launches the CfP, receives the proposals, sends regular briefings to the PC, and organize sync-calls when needed.
ETSI EVE TEAM: coordinates logistics, maintain site, follows up speakers, gathers presentations

6. The Role of the Programme Commitee (PC) (1/2)
The PC first has to define the perimeter of the workshop:
its goals and objectives
the topics that it will tackle to make it attractive and relevant at the time it takes place
the problematics that will be discussed (ideally in panels)
Identify what would make people want to attend it (hot topics!)
The PC will then establish a list of topics for the call for presentations. These « topics » will become later the agenda sessions.
The PC will also relay the ETSI Com to their own contacts.
If the PC is motivated and active, this is done in a 2 hour call and a couple of exchanges. This is organized by and with the ETSI EVENTS TEAM (EVE)
© ETSI All rights reserved

7. The Role of the Programme Commitee (PC) (2/2)
Once the contributions have been gathered by ETSI EVE, the PC has to review and select the presentation proposals sent, that should fit within the event scope that they have defined.
The challenge is to structure the selected presentations in a coherent, flowing and interesting agenda.
The eve team will assist the PC with this process but the PC is really the content provider.
Once the agenda is complete, ETSI EVE contacts contributors, update site, and will communicate
If the PC is motivated and active, this is done in a couple of 2 hour calls. This is organized by and with the ETSI EVENTS TEAM (EVE)
© ETSI All rights reserved