1. Navigating the Van Tuyl Management Reports
This Operations Guide provides you with the basic knowledge of how to navigate the online Van Tuyl Management Reporting System. The Reports monitor daily and monthly Dealership Operations. They track performance, effectiveness and efficiency with drilldown to detail. The system has a fully integrated SQL database and provides access 24/7 from anywhere.

2. VT Management Reports Sales Composite Monthly Reports Sales Managers
Integrated
SQL
Database
Daily Doc
Sales Assistant
eTools
Sales Staffing
Each section is fully integrated with the others.
The Planning Wizard creates Business Plans
Operationing results are monitored with Exception Alarms
Results are Analyzed
Then, re-plan as necessary.
Each section can also stand alone.
Zak Reports
Sold & Rolled
Supplemental Statistics
Service Dept. Analysis – In Beta

3. Links Overview Login MyDashboard Navigating to the Daily Reports
Daily Reports Data Input Screen
Daily Reports
Setting Alarms
Navigating to the Monthly Reports
Monthly Reports Data Input Screen
Monthly Reports

4. Van Tuyl Daily Reports Daily VT REPORTS Daily Sales DOC
Overview
All Report data is integrated within a SQL Database. This produces data conformity between reports, space saving efficiency and reduces error proliferation.
All Reports are updated by 12 noon Monday thru Friday. Both the Daily Sales and Expense Doc provide drilldown into the General Ledger.
All Reports can be downloaded into Excel.
Daily VT REPORTS
Daily Sales DOC
Daily Expense Doc
eTools
Sold and Rolled  
Zak Reports
Applicant Reports
Service Dept Analysis
Alarm Central

5. Main Dashboard Login Page
In the address bar of Internet Explorer type:
. then click ‘GO’.
This will take you to the Reports Website.
What You Will See
Note: Thicker (Red)
Arrows from Gray
text boxes navigate
to the next Screen.
‘Login’ to the your Homepage (MyDashboard)
using the Login and Password supplied by
your Administrator. ‘MyDashboard’ is your
Portal to all VanTuyl Reports.
Dashboard
Technical Support

6. Van Tuyl Home Page ‘MyDashboard’
Toggle Between Current/Previous Month data
Tabs Link to Van Tuyl Reports
Downloads, Information & Search
Click ‘Interactive’ Charts’ and Demographic Mapping Applications
Data Sourced from the Daily Doc

7. Click ‘Refresh’ to update.
INTERACTIVE CHARTS
Choose from the drop
down boxes to change
the Chart Display.
Click ‘Refresh’ to update.

8. Link over to the ‘Daily Doc’
Van Tuyl Home Page
‘My Dashboard’
Link over to the ‘Daily Doc’

9. Over seventy percent (70%) of the Daily Report’s data is automatically extracted from the Vendor System (ADP). However, some data must be entered on Data Entry Screens.
Click ‘Data Entry’

10. The Daily Doc is the default Data Entry Screen
The Daily Doc is the default Data Entry Screen. To enter data for previous dates, select the date and click ‘GO’
What You Will See
Data Entry Sections
Be sure to Select your Entry Status, then click ‘Save’.

11. Daily Doc Navigation Screens
Navigate to other Daily VT Sections
by clicking a tab.
Click the ‘Daily Doc Reports’ Tab
What You Will See
Select Report Criteria & Press ‘GO’
Check Data Entry Status
Download GM & Franchise
Financial Statement’
Download Reports

12. Daily Sales Doc Comparison Screen
What You Will See
This is the Daily Sales Doc Screen.
Navigate to a STORE VIEW Report by
selecting a single store and click ‘GO’
To drilldown into GL Detail, click on
‘Show/Hide Links’ then on a data cell.

13. Daily Sales Doc – Store View
The Alarm Percentage Settings (that control
the Green, Yellow and Red Settings) can be
edited in the ‘Setup Benchmark’ Section.
What You Will See
Month-to-Date Month-end Projections
Alarms are based on the % difference between
The End of Month Projection Amount and the
Benchmark Amount. The default Benchmark
is the 3 month average. You can also use
your Budget as a Benchmark.

14. Budget Benchmarks can be entered or edited in the ‘Data Entry’ Section
Daily Sales Doc – Store View
Budget Benchmarks can be entered or
edited in the ‘Data Entry’ Section

15. Daily Sales Doc – Budget Setup
This screen enables you to enter Budget Data
as Benchmarks in the Daily Sales Doc’s Store View.
If left blank, the 3 month average is the default Benchmark.
Click on the
Budget link to input
Budget Benchmarks
Remember to click ‘SAVE’

16. Monthly Reports
There are currently 41 Combined Monthly Reports in the System - many with optional views.
In addition, the System also includes:
Supplemental Statistics  
Sales Staffing Report
Sales Manager's Report   (MTD)
Sales Composite Report  (MTD)
Sales Assistant's Report (MTD) 
18, 19 Trend Reports (Excel only)
Financial Statements (GM & Franchise)
All Reports can be downloaded into Excel.

17. Link over to the ‘Monthly Reports’
Van Tuyl Home Page
‘My Dashboard’
Link over to the ‘Monthly Reports’

18. Click on the ‘Data Entry’ Tab.
As in the Daily Reports, some data must also be entered for the Monthly Reports.
Click on the ‘Data Entry’ Tab.

19. ‘Supplemental Stats’ Input
What You Will See
Click on ‘Combined’
‘Supplemental Stats’ Input
Select a Comparison Report Input Screen.
Select a F&I Input Screen
Select Other Report’s Input Screens.
Sales Manager’s Input Screens

20. Be sure to ‘Save’ input data.
What You Will See
Select the Store & Date.
Be sure to ‘Save’ input data.

21. Monthly Reports Navigation Screens (Linked from myDashboard)
Navigate to Monthly Reports by clicking
on the ‘Report’ Tab.

22. What You Will See
The white ‘Tabs’ along the top of the screen navigate to Monthly Report Sections.
Click on ‘Van Stats’ to view online the Monthly Comparison Reports.
Click on ‘Download and Print Monthly Reports’ to capture the Van Stats Monthly Reports Zip File.

23. Choose ‘MPP Contest Standings’
This Section contains the 41 standard Comparison Reports and Month-to-Date Sales Managers, Sales Composite, Sales Assistants and Sales Staffing Reports. Most Reports can be displayed by Month, Store, Multiple Stores or pre-assigned Store Groups.
Select Month and Year and the Report you want to display. Then select one or more Stores. For multiple Stores, hold down ‘Ctrl’ Key while selecting Stores.
Select a current Store GROUP or create a new Group.
Choose ‘MPP Contest Standings’

24. This ‘The MPP Contest Standings’ Report is for August - All Stores.
What You Will See
This ‘The MPP Contest Standings’ Report is for August - All Stores.

25. Future Enhancements Service Department Analysis System
Alarm Central providing Management by Exception keyed to all relevant Reports
eTools rewritten in the online format
Expanded Alarms throughout the Reports

26. Sales Composite Alarm Central
VT Management Reports Transform into Management-by-Exception with Alarm Central.
Sales Composite
Monthly Reports
Sales Managers
Alarm
Central
Sales Assistant
Daily Doc
Sales Staffing
eTools
Each section is fully integrated with the others.
The Planning Wizard creates Business Plans
Operationing results are monitored with Exception Alarms
Results are Analyzed
Then, re-plan as necessary.
Each section can also stand alone.
Service Dept. Analysis
Zak Reports
Supplemental Statistics
Sold & Rolled