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9/14/2018 3:23 AM BR3259 BRK3259 – Transitioning from distribution lists to Office 365 groups in Outlook Shilpa Ranganathan Principal Program Manager © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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9/14/2018 3:23 AM “It is not the strongest of the species that survives, nor the most intelligent that survives. It is the one that is the most adaptable to change” Charles Darwin © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Agenda Why upgrade 1 How to upgrade 2 3 Get started 9/14/2018 3:23 AM
© Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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9/14/2018 3:23 AM Why upgrade © Microsoft Corporation. All rights reserved.
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50% 80% 60% Teamwork is how work gets done Evolution Distribution
Increase in “collaborative” work Evolution 80% Employees using non-approved SaaS apps in their jobs. Distribution Collaboration Evolution 60% Employees believe IT is ineffective at providing collaboration, data analysis, and mobility capabilities. Siloed Experiences Integrated Experiences Documentation: Why you should upgrade your distribution lists to groups in Outlook © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Work brilliantly together
9/14/2018 3:23 AM Work brilliantly together with groups in Outlook Easy to get started and onboard with self-service Keep everyone on the same page with context and history Engage flexibly: Have no Fear of Missing Out, Reply All Easily share and find content Access groups anywhere © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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with groups in Outlook Manage at scale
9/14/2018 3:23 AM Manage at scale with groups in Outlook Enable new functionality while meeting your governance needs Manage groups in Outlook at scale with centralized resource management Audit and view reports of how functionality is used in your tenant © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Integrated Experiences
9/14/2018 3:23 AM Teamwork is how work gets done Distribution lists Evolution Groups in Outlook Collaboration Distribution Evolution Evolution Siloed Experiences Integrated Experiences © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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9/14/2018 3:23 AM How to upgrade © Microsoft Corporation. All rights reserved.
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Two ways to upgrade Exchange Admin Center PowerShell 9/14/2018 3:23 AM
> Get-EligibleDistributionGroupForMigration > Upgrade-DistributionGroup –DlIdentities <Dl Name> > Get-UnifiedGroup © Microsoft Corporation. All rights reserved.
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9/14/2018 3:23 AM Demo © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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9/14/2018 3:23 AM Just like a DL DL ++ A group has some additional benefits too A group has all the goodness of a DL Same address, same people, same name, same everything post-upgrade Same management tools—use EAC & PowerShell to access and manage groups Supports most commonly used DL features Context and history along with search Guest access Usage reporting Expiry, soft delete, and restore Compliance, governance, audit, and spam control © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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9/14/2018 3:23 AM Demo © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Some DLs are still not eligible for upgrade
9/14/2018 3:23 AM Some DLs are still not eligible for upgrade Nested Security groups Dynamic distribution lists On-premises owned Documentation: Which distribution lists can be upgraded © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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10K 20K 80% Customers upgraded DLs upgraded Customers use EAC
9/14/2018 3:23 AM 10K Customers upgraded 20K DLs upgraded 80% Customers use EAC “Groups in Outlook are easy for anyone to create, and they’re particularly effective because everything related to a team project shows up right within Outlook” Phillip R. Kennedy, director of Information Technology “Groups in Outlook has helped our team, have conversations and file sharing all in one place. The ability to share ideas, articles and best practices in the group is really helpful and exciting.” Lisa Utterback, elementary schools director, Omaha Public Schools district “Office 365 Groups are for projects and smaller teams, working together constantly and collaboratively in communities of practice.” Steve Collier, Lead Technical Architect © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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9/14/2018 3:23 AM Demo © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Other options to upgrade to Groups
1 Connect a classic site to an Office 365 group (team site). Learn 2 Configure Groups with on-premises Exchange. Documentation here. Learn 3 Migrate Public Folder to Groups. Learn 4 Use Groups instead of Site Mailboxes. Documentation here
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9/14/2018 3:23 AM Get started © Microsoft Corporation. All rights reserved.
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Get the most out of your upgrade
9/14/2018 3:23 AM Get the most out of your upgrade Use the latest Outlook To leverage all the new features that enable teamwork, use the latest clients. If you use OWA, you’re all set! Educate yourself and communicate to your users Use the extensive documentation to educate yourself and users about using Groups—there’s no need to create your own. Check out FastTrack and support.office.com. Upgrade cloud-managed DLs Go to Exchange Admin Center, find your DLs, and simply hit Get Started. Or, you can run the PowerShell script. © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Office 365 Groups sessions & resources
Microsoft Ignite 2015 9/14/2018 3:23 AM Office 365 Groups sessions & resources Office 365 groups sessions Code Time Room Ask us anything about Office 365 Groups THR1003 OCCC Hyatt Regency Theater – Level 1 Exchange and Outlook mega "ask the experts" BRK3157 OCCC W304 The keys to Office 365 Groups management THR3024 OCCC South Building Theater - Level 2 Transitioning from distribution lists to Office 365 Groups in Outlook BRK3259 Hyatt Regency Windermere W How Microsoft does IT: Deploy an Office 365 groups expiration policy to enable lifecycle management THR3091 OCCC South – Expo Theater #12 Embrace Office 365 Groups: Overview and roadmap BRK2047 Hyatt Plaza International I-K Implement best practices with Office 365 Groups BRK3042 OCCC West Hall F3-4 Unleash Office 365 Groups: Deep dive BRK3054 OCCC W207 AB Governance and compliance with Office 365 Groups BRK2193 Groups in Outlook sessions Code Time Room What can you do with Office 365 Groups in Outlook? THR1014 OCCC West Building Theater - Level 2 Group collaboration in Microsoft Outlook BRK2252 OCCC W314 Collaborate with people outside your company with Office 365 Groups in Outlook THR2042 OCCC Hyatt Regency Theater – Level 1 Using Outlook in Office 365 for Education THR2041 OCCC South – Expo Theater #6 What's new and what's coming in the Microsoft Outlook family of apps BRK2251 OCCC W315 See you at the Office 365 Groups booth everyday! © 2015 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Takeaways 1 Usage patterns are changing. Teamwork is how work gets done. 2 Keep your users’ toolset up-to-date. Upgrade your DLs to groups. 3 Try our hands-on lab HOL3099, and see us at the booth. 4 Help us improve groups by driving usage via FastTrack and give us feedback on Technical Community. aka.ms/o365g
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Office 365 Groups is a membership service
One identity Federated resources Loose coupling Azure AD is the master for group identity & membership Office 365 services extend with their data Service notify each other of changes to a group Attributes User creates new group for teamwork Group experience populated in app of choice Group identity created in Azure Active Directory Flow © Microsoft Corporation. All rights reserved.
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Please evaluate this session
Tech Ready 15 9/14/2018 Please evaluate this session From your Please expand notes window at bottom of slide and read. Then Delete this text box. PC or tablet: visit MyIgnite Phone: download and use the Microsoft Ignite mobile app Your input is important! © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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