1. Technical Design Report preparation
J. Carwardine, N. Walker
23 November 2011
Much of the material was extracted from Nick’s presentation to GDE PAC (15 Nov, 2011)

2. Nick Walker - PAC, Prague
Technical Volumes
2007
2011
2013*
TDR Part I:
R&D
~250 pages Deliverable 2
AD&I
TDR Part II: Baseline Reference Report
~300 pages Deliverables 1,3 and 4
ILC Technical Progress Report
(“interim report”)
Technical Design Report
Reference Design Report
* end of 2012 – formal publication early 2013
Nick Walker - PAC, Prague

3. Technical Editorial Board
Chair: John Carwardine (ANL)
Part I (R&D) editors
Jim Kerby (FNAL)
Hitoshi Hayano (KEK)
Eckhard Elsen (DESY)
Part II (Baseline) editors
Nan Phinney (SLAC)
Nobu Toge (KEK)
Phil Burrows (OXU)
PMs (Ross, Walker, Yamamoto)
Tech. support
Benno List (DESY)
Maura Barone (FNAL)

4. Part I: Tech. Design Phase R&D
Comprehensive report on TDP R&D programmes
where and how we spent the money
Similar in scope to R&D sections in Interim Report
more technically detailed
more conclusive with respect to TD Phase R&D Goals
Report R&D results should support baseline design (decisions) in Part II
But scope can be broader, i.e. R&D on alternative concepts
Implicitly will be indicative of the state-of-the-art in the key areas
Authors should consider what to material should be added to supplement the content of the Interim Report

5. Part I (R&D): Provisional Outline
Introduction 10 pages
Evolution of the design during the TD Phase 10 pages
Superconducting RF Technology 95 pages
Beam Test Facilities 50 pages
Accelerator Systems R&D 65 pages
CFS studies 10 pages
Post-TDR R&D 10 pages
Summary 5 pages

6. Part II: ILC Baseline Design Report
Relatively detailed description of the updated baseline design
on which the cost estimate is based
Similar level of detail to RDR
But different structure – see later
Stand-along document
Relevant content from the RDR will have to be part of the content of the TDR (‘cut/paste and revise’)
Supporting R&D results to be referenced to Part I
Design details reference to Technical Design Documentation (TDD) in ILC-EDMS
electronic version to contain hyperlinks

7. RDR vs TDR Part II RDR was divided into
Accelerator Systems (sources, DR, BDS etc.)
Technical Groups (cryomodule, RF, magnets vacuum etc.)
TDR Part II is Accelerator System orientated
Each sub-system will cover its own technical systems
Better suited to TD Phase project structure
Acknowledge lack of RDR-like tech. groups
(Possible exceptions: separate sections may be appropriate for global topics, eg Control System, Commissioning/Operations, etc)

8. Part II (ILC Baseline Design Report) Provisional outline
Introduction and overview 10 pages
General parameters and layout 15 pages
SCRF Main Linac 60 pages
Polarised electron source 11 pages
Positron source 22 pages
Damping Rings 25 pages
Ring to Main Linac (RTML) 21 pages
Beam Delivery System & MDI 23 pages
CFS and global systems 50 pages
.. see next slide

9. Part II (ILC Baseline Design Report) Provisional outline (2)
TeV Energy and Luminosity Upgrade 20 pages
integration of planned white paper
Cost and Schedule 20 pages
Project Implementation Planning >20 pages
integration of stand-alone report (57 pages)
Post-TDR Engineering 20 pages
including technical risk assessment
Conclusions 10 pages
Nick Walker - PAC, Prague

10. Nick Walker - PAC, Prague
Tentative Schedule
Korea GDE meeting
24.04 – Parts I & II first drafts
16 weeks
25 weeks
Executive Summary
Companion outreach document
US LC meeting (Arlington) – final Drafts
preparation
Very aggressive schedule!
In parallel:
cost estimation
TDD for EDMS
We like a challenge 
Nick Walker - PAC, Prague

11. Structuring milestones
GDE meetings provide natural milestone dates
April (Korea): ‘first draft available’
October (US): ‘final draft available’
Baseline Technical Reviews
Main Linac BTR (January)
CFS BTR (March?)
Others?
How to prioritize / sequence the flow of work…?
To help stagger the workload for authors with multiple writing assignments and for the editorial team
Start by focusing on certain sections in each volume…?
If so, where could we make the most rapid progress?

12. Couple of items regarding mechanics and workflow
Document management tools
TDR document will almost certainly be put together using latex. Inevitably will have to support several formats for submissions
We plan to use SVN for revision management.
Supporting Technical Design Documentation will go immediately into the EDMS and will be cross-referenced
Images and graphics
A big headache for the Interim Report
It will be necessary that authors follow the guidelines for image format, resolution, and cross-referencing in the text,…
Details of the mechanics and workflow need to be developed

13. 2011 Preparation Work
Technical Editing Board kick-off meeting (2nd Dec – tentative)
editing assignments and agreed-upon workflow
Finalise detailed outline
headings and scope
estimated page count
authors
Request feedback from authors on proposed outline
especially for schedule, but also content and organization
Note: many authors have more than one writing assignment
Consolidate/adjust writing schedule and provisional sequence
Technical preparations: templates, workflow, workspaces,…