1. Data Quality Control Supported by Turnaround Reports
Presentation Title
Data Quality Control Supported by Turnaround Reports
Lily Huang
Georgia Gwinnett College
Cherry Zhang
University System of Georgia
Presenter's Name

2. Agenda
Overview
Academic Collection Support

3. Core Services Delivered
COLLECTIONS
DATA IN
DATA OUT
PRESENTATION

4. Core Services Delivered
ECP-V2
9/14/2018
Core Services Delivered
Student Information System
INPUTS
Data Warehouse
OUTPUTS
Research & Policy Analysis
Official, Standard, & Misc. & Ad Hoc Reports & Data Extractions
Academic
Financial Aid
Academic
Academic Data Mart (ADM)
Educator Prep
Human Resources
Human Resources Data Mart (HRDM)
Facilities
Student Longitudinal
Finance
Human Capital Management (HCM) / ADP
AON
Student Longitudinal Data Mart (SLDM)
Financial Aid
Financial Data Mart (FDM)
Educator Prep
PeopleSoft Finance
Facilities
Financial Aid Data Mart (FADM)
Georgia Student Finance Commission (GSFC)
HOPE
Georgia Department of Administrative Services (DOAS)
Spend Radar
Educator Preparation Data Mart (EPDM)
Governor’s Office of Student Achievement (GOSA)
Longitudinal Data System (LDS)
Facilities Inventory Data Mart (FIDM)
Governor’s Office of Student Achievement (GOSA)
Georgia Awards

5. Core Services Delivered
Collection Support Tables
Dimensional Data Warehouse
Standard Reports / Public Reports
Portal Pages/Dashboards
Cognos Reporting
Operational Data Store
Reporting Data Stores
External Data
Institution Banner SIS
BP3 - Data Collection Process
BP1 - Data Governance Process
BP4 - Data Quality Control Process
BP6 – Standard Reporting Process
BP7 – Ad Hoc Reporting Process
BP5 – Reporting Data Store Loading & Management Process
RPA / Institution / ITS
BP2 - Data Security Control Process
Relational Data Store

6. Enterprise Data Warehouse
Self Service Access
Reporting
Data Collections
Master Census Data
Data Stores

7. Enterprise Data Warehouse
DED
Ref
Process
Status
Errors
ODS
Data Collections

8. Enterprise Data Warehouse
Ref
DED
ODS
Errors
Process
Status
Data Collections

9. Enterprise Data Warehouse
Ref
DED
ODS
Errors
Process
Status
Data Collections

10. Academic Collection Support Reports Demo
Reporting Demo
Academic Collection Support Reports Demo

11. Institution’s Perspectives
Background Information of GGC (IR) as a heavy/frequent user of USG data (e.g., ADC)
How we use the turnaround reports?
Check all numbers:
Confirm the data are consistent
Reporting definitions and logics are consistent with that of the USG.
Identify issues via Preliminary Semester Enrollment Report - Examples

12. Background Information
GGC as a Banner hosted institution since its first days. No resources and support for banner on the campus (e.g., No DBA, expert of Banner functionality,…etc.)
GGC’s IR, responsible for USG data submission, has worked directly with ITS.
Also utilizes USG data warehouse data (ADC, FADC, FIDC, HRDM) regularly

13. Example 1
Race/ethnicity categories (page 4)
The USG logics -

14. Example 2-Age calculation
Calculation of Undergraduate Age (page 7).
The USG logics --

15. Example 2-Age calculation
Age: Distance between birthday and a fixed date
Summer July 15, Fall October 15, Spring March 1,
Truncated numbers vs. un-truncated numbers
Fall Age of Truncated Number
Average: 22.7
Fall 2014
Age of Un-truncated Number
Average: 23.2

16. Summary Timely reference of turnaround report enables
Preliminary reporting
Checking data quality
Identifying issues, validating and reconciling individual reports.
Communication, more communication.
The implications of this presentation may be made for non- USG institutions as well for data quality control and reporting practice.
A turnaround report may be used as reference document by different reporters, for different reports, etc.

17. Questions