1. Plan of Activities for “Participatory Budget Pilot” Dejona Mihali
Urban Research Institute

2. Plan of Activities include 3 phases;
Phase I – Preparatory
Phase II - Budget Formulation
Phase III - Budget Monitoring

3. - Objectives for each phase -
Phase I – Preparatory
-To inform Local Governments Bodies, administration and public opinion for the aim of Participatory Budgeting
Phase II - Budget Formulation
Including community in the budget formulation process
Choosing priorities and electing the community representatives
Phase III - Budget Monitoring implementation
- Including Community in Budget monitoring process

4. Activities that will be organized during the Phase I
Project Implementation Workshop
To build a common understanding among key stakeholders of LG bodies and administration and heads of villages, community
Communications campaign
to inform the citizens about the coming participatory budgeting process
Participatory Institutional Rapid Assessment
To ID community stakeholders, vulnerable groups, and their constraints and opportunities to participate
ID the techniques and mechanisms that will be used to draw all stakeholders into the process
Municipal Finance on-the-job training
financial situation of the municipality
Training of Local Facilitators
Build the capacity of local facilitators to mobilize community and moderate public meetings

5. Activities that will be organized during the Phase II
First Local Meetings
Preparatory community meetings to help articulating needs
The mayor/head of departments introduce the Participatory Budgeting Project : the past, the forecast and competences of Local Government
Second Local Meetings
Give opportunity to citizens express their needs
Select priorities of each local area
to elect 2 representatives for each commune
First Participatory Budgeting Committee Meeting
To introduce the representatives - civil society & LG
To build good relations among each other
To present the list of priorities
To explain what is going to happen (the activities of the council)
To train the representatives:
team building
conflict resolution
role of the representatives
communication skills
understanding the budget cycle

6. Second Phase Objectives
Participatory Budgeting Caravan
To give opportunity to have a better understanding of all priorities
Pre feasibility study
To analyze the costs and technical feasibility of the proposals
Second participatory Budgeting Committee Meeting
To prioritize and selected the proposals to be included in the PB
Community meetings
Explain/feedback to the community from the representatives
Presentation of the Participatory Budgeting Propose to the Council

7. Budget timeline Local Government Budget Timeline May – July 2004
-The preparation of the annual priorities
and the draft budget formulation for 2005
July – August 2004
Presentation to the LG Council of the draft budget for 2005
August – December 2004
Implementing the 2004 budget priorities,cntd
January – February 2005
- Budget approval
Participatory Budgeting timeline
May – July 2004
Community Budget Formulation for 2005
July – August 2004
Presentation of the Community Budget (for 2005) to the LG Council
August – December
Monitoring of the 2004 budget
implementation