1. Connect.
Learn.
Grow.

2. Productivity Tools and Deferred Revenue
Nancy Lavery

3. Productivity Tools

4. TaiRox Productivity Tools
Development Partner for Sage 300 ERP
Development Team has over 80 years of experience collectively
The CEO is a Co-founder of the original Accpac development company and has 30 years of experience
Over 100 tools, to improve productivity in Sage 300 ERP
All products have been rewritten for V2016, are compatible with V2017 and are SDK
TaiRox is available to do Customisations written in the SDK

5. TaiRox Productivity Tools
What’s New
Smart Finders that Launch Google Maps
Extended Tools – Update Only – you can now just update a description or name and leave the remainder of the record the same
GL Toolkit / User Management – Full SOX UM - User Reports
AR Toolkit / Extended Customers - optionally enforce Country, State and Province codes
AP Toolkit / Extended Vendors - optionally enforce Country, State and Province codes

6. TaiRox Productivity Tools
What’s New
IC Toolkit / Extended Items - New Smart Finder – choose to see only Active items
IC Toolkit / Extended Items - Items in Use button –a report of where that item is in use to avoid integrity issues if item is deleted (checks all core and known 3rd party modules – will display a report if unknown 3rd party modules are present)
PO Toolkit / Extended PO Entry - Drop Ship – pick a ship to address then choose multiple lines to drop ship
PO Toolkit / Extended Receipt Entry – ability to re-sort the PO lines when doing receiving

7. TaiRox Productivity Tools
What’s New
OE Toolkit / Extended Order Entry – Launch Google Maps from the Smart Finder
OE Toolkit / Extended Order Entry - Order Margin
Entry grid includes 4 additional columns:
Margin Percent - Markup Percent
Margin Amount - Most Recent Unit Cost (based on PO Rec)
Click on Margin button to see overall margin on that order

8. TaiRox Productivity Tools
What’s New
OE Toolkit / Extended Order Entry
Order from History button
Margin columns added to this screen
Order from Sales History (extra tab on Order from History screen)
OE Toolkit / Extended Shipment Entry
Item Finder - Settings - Control the columns that are displayed (up to 50) in the item finder

9. TaiRox Productivity Tools
What’s New
OE Toolkit - Sale History Inquiry
Displays Most Recent Cost, Or Most Recent Price charged to a Specific Customer or any Customer
Filter by Item Number, Customer Number or Location
Sort by Customer, Item, Sales Person, any of these 3 plus Transaction Date
Displays information based on a Users Permissions
Drilldown capabilities including to TaiRox Vendor Inquiry
Drag and drop columns on report to change display order

10. Optional Field Manager
New in 2017
Installs like a windows program (can also be launched from Sage 300 desktop)
Connects to SQL database
Delete Optional Fields – Selected Optional Fields are deleted from all tables
Option to Delete the Optional field from Common Services
If the Optional field is in use by a 3rd party product the deletion will not take place
Note- this is only for Master File and Set up Tables NOT for Transaction tables

11. Optional Field Manager
New in 2017
Add Optional Field Values – Will populate a default value for a new Optional field
Note – this will not override any existing values – it will ONLY add a value to empty optional fields
When you choose an optional field to populate a list of all tables that have that Optional field will be displayed
Note- this is only for Master File and Set up Tables NOT for Transaction tables

12. TaiRox Productivity Tools
Productivity Tools for Sage 300:
Multi Company Tools
General Ledger Tools
Accounts Receivable Tools
Accounts Payable Tools
Inventory Control Tools
Order Entry Tools
Purchase Order Tools
Payroll Tools

13. TaiRox Productivity Tools
Multi Company Tools for Sage 300:
Extended products allow you to maintain records in 1 company and copy changes across multiple companies
Extended GL Accounts (*)
Extended Customers (*)
Store multiple contacts or address’ per customer
Extended Vendors (*)
Store multiple contacts or address’ per vendor
Extended Fiscal Calendar (*)
New 2014 – Extended Create New Year (*)
Extended Inventory Items (*)

14. TaiRox Productivity Tools
General Ledger Tools for Sage 300:
Extended GL Accounts (*)
Accounting Status - Displays un-posted batches & Un-transferred sub-ledger transactions with drilldown
Extended Fiscal Calendar (*)
New 2014 – Extended Create New Year (*)
Set Recurring Dates - Change the last run date for GL recurring entries
User Management - Permissions Report / Copy or Remove User Settings
Lite version of SOX User Management

15. TaiRox Productivity Tools
Accounts Receivable Tools for Sage 300:
Extended Customers (*)
Mass Billing –
Creates an AR Invoice Batch or Credit Note Batch
Option to Select Customer(s)
Select an Item, UOM & Price to bill
Drill down to Customers
Mail Merge (*)
Integrates Sage 300 ERP with Microsoft Word’s mail merge
AP Vendors, AR Customers, IC Items US & CDN Payroll Employees

16. TaiRox Productivity Tools
Accounts Payable Tools for Sage 300:
Extended Vendors (*)
Maintain vendor across multiple companies
Store multiple contacts per vendor
Mail Merge (*)
Integrates Sage 300 ERP with Microsoft Word’s mail merge
AP Vendors, AR Customers, IC Items US & CDN Payroll Employees
Optional fields

17. TaiRox Productivity Tools
Inventory Control Tools for Sage 300:
Extended Inventory Items (*)
Insert Items, Update Items or both– from Source Co. to Target Co.
Segment filtering and substitution (Category, Style, Colour, Model, Series)
Stock Reorder (*)
Create Requisitions or PO’s based on Minimum stock levels
Mail Merge (*)
Fix Item Valuation Errors
Data Repair tool for IC errors identified via Data Integrity

18. TaiRox Productivity Tools
Order Entry Tools for Sage 300:
Extended Order Entry
Extended Shipment Entry
Invoice Shipments - Invoice multiple Shipments in one step
New 2014 – will now consolidate multiple shipments into one invoice
Ship Orders - Ship multiple orders or Invoice multiple orders in 1 step

19. TaiRox Productivity Tools
Order Entry Tools for Sage 300:
Update Orders - Change details on multiple Orders or Quotes in one step
When components of a Kit, BOM or ship date change
Delete Orders - Delete multiple orders at the same time
Complete Orders - Complete multiple orders at the same time
Checks for Data Integrity issues and produces an error msg
Delete Quotes - Delete quotes that will never become an order

20. TaiRox Productivity Tools
Extended Order Entry for Sage 300:
Icon can be saved in Order Entry folder
Replaces standard OE screen with additional buttons
Order from History
Generate a new order from previous orders
Drill down to view previous orders
Choose items to include on new order - Multiple previous orders can be combined into one new order
Create Purchase Orders
Generate a new Purchase Order from Orders

21. TaiRox Productivity Tools
Extended Shipment Entry for Sage 300:
Icon can be saved in Order Entry folder
Replaces standard screen with an extra finder button to select items for shipment
Additional information:
Price, Quantity in One Location, Quantities in All Locations, & Comments
Find items by:
Number, Desc., Category, Acct Set, Structure Code, Status

22. TaiRox Productivity Tools
Order Entry with Quantities for Sage 300:
Stand Alone – Not included in Productivity Tools ($395)
Displays Item Quantity information from a separate database
ODBC connection to external database
SQL query used to get data
Drill down capability
Installs on start menu but a shortcut can be set up in OE
2 areas showing item quantities - Quantities within Sage ERP & External source Quantities (below Post Button)

23. TaiRox Productivity Tools
Purchase Order Tools for Sage 300:
Extended PO Entry
Stock Reorder (*) Create RQN or PO’s based on Minimum stock levels
Update Purchase Orders - Change details on multiple PO’s in one step
Delete Purchase Orders - Delete multiple PO’s in one step
Complete Purchase Orders - Complete multiple PO’s at the same time
Complete Zero Receipts - Completes Zero Receipts without having to do adjustments

24. TaiRox Productivity Tools
Extended PO Entry for Sage 300:
Replaces standard PO screen with additional button/info
Purchase from History
Generate a new PO from a previous PO
Select by Item or by vendor what to include on new Purchase Order
Drill down to view previous purchase orders
Quantities
Displays item quantities at the bottom of the screen (one location and all locations)

25. TaiRox Productivity Tools
Payroll Tools for Sage 300:
Sync Timecards - Synchronises data between Sage Timecards and Employee table
HRMS updates Employee record => Sync Timecards updates the timecard from the Employee Record
Data that can be updated:
Rate of Pay, Distribution code, Workers Comp, Overtime…
By Range of Employees, Range of Timecards, Date Range, Category
Mail Merge (*)
Integrates Sage 300 ERP with Microsoft Word’s mail merge

26. Revenue and Expense Deferrals

27. Revenue & Expense Deferrals
Deferral = recognition of Revenue or Expense AFTER cash has been received
Unearned Revenue (Received $ for services not yet performed- sits on books as liability)
As services are performed you recognise Revenue
Prepaid Expense (Payment for goods/services not yet received- sits on books as asset)
As goods/services received you recognise Expense

28. Revenue & Expense Deferrals

29. Revenue & Expense Deferrals
Deferral Methods
Straight-Line
Declining Balance
Manual - Manually create a recognition schedule
Deferment Periods
Calendar / Fiscal Year
Calendar / Fiscal Quarter
Calendar Month
Fiscal Period
Week

30. Revenue & Expense Deferrals
Preconfigured for OE, AR & GL but can be configured for any SDK module
All processing logic based on the GL module
Optional Fields used to identify transactions
Supports DB Dump/DB Load, Integrity Check & Security

31. Revenue & Expense Deferrals
Reports
Audit Log Report - Deferral/Recognitions created during processing
Revenue Flash - What’s been recognised & what remains
Deferred Revenue - Aging of unrecognised amounts
Recognition Table - Recognition table
Transactions on Hold - Recognitions that have been delayed

32. Thank You Presenter Information Nancy Lavery
Robert Lavery & Associates