1. HUMAN RESOURCES Contract Appointments
Presentation by
Nomsa Mahlangu

2. HR: CONTRACT APPOINTMENTS
Purpose
To provide information and advise with regards to contract appointments at Unisa
HR: CONTRACT APPOINTMENTS

3. Categories of Contracts
FIXED TERM APPOINTMENTS (Academic/ Administrative)
Post graduates
Internships
Candidate attorneys
TEMPORARY WORKERS
Student workers
Casual workers
INDEPENDENT CONTRACTORS
Not regarded as an employees
AGENCY TEMPS
Temps sourced through labor brokers. Not Employees
HR: CONTRACT APPOINTMENTS

4. HR: CONTRACT APPOINTMENTS
Recruitment Method
Advertising and headhunting
Documents required to appoint contract worker
Completed application forms signed by the Manager, director and Executive Director of the department
Task Agreement (Annexure A)
Motivation and Selection report
Original certified copy of Identity document
Original certified copy of Passport and Work permit (foreigners)
Original certified copy Qualification
SAQA Evaluation Certificate (foreign qualification)
(Certified stamp must be not older than 6 (six) months)
Curriculum Vitae
Personal Information form
HR: CONTRACT APPOINTMENTS

5. HR: CONTRACT APPOINTMENTS
After the approval:
MOA issued to the candidate
On the acceptance of the offer candidate must attach Banking details (affirmed by the bank)
The department return the MOA to the Contract Section for capturing
Important information:
All persons rendering a service to Unisa have to be in posession of a legally binding contract
No contract employee or worker may commence duty without prior approval and a contract duly signed and initialled by both parties
Incomplete/incorrect applications will not be accepted.
The start date of late applications will be amended in consultation with the department
Appointment of foreign nationals to be considered only if no competent SA citizen is available
HR: CONTRACT APPOINTMENTS

6. Fixed Term Contracts Up to 24 months
Renewal beyond 24 MANCOM approval– comprehensive motivation
Full time – 40 hours per week/8 hours per day/ 07h45 to 16h00
Part time – Less than 40 hours per week/ 5 hours per day/ 07h45 to 13h00
Age 65 years
No appointment of Voluntary Severance Package or Voluntary Early Retirement
Applications of UNISA retirees (pensioners) – MANCOM approval
Vacation leave , Unpaid maternity, Sick leave & Family responsibility leave
Leave accrues on the first day of the month per annual leave cycle on a pro- rata basis
Maximum of 8 days payable per leave cycle no carry over of leave on renewal
Monthly salary deductions - UIF & PAYE
Paid according to fixed rate on P level (Salaries beyond minimum comprehensive motivation)
May work approved overtime
No bonus payout & No study

7. HR: CONTRACT APPOINTMENTS
Post graduate
Post graduate student assistent
Post graduate assistant
Types of contracts
PGSA – Appointed at honours level – Maximum 1 year
PGA – Masters students maximum period of contract 2 years
PGA – Doctoral students maximum period of contract 3 years
Contract renewed annually
Period of appointment
Registered student at UNISA
Only SA citizens
‘Grow your own timber’
Disadvantaged groups
Acceptable academic progress – 6 monthly progress reports
Mentorship – individually appointed mentor/promoter
PGA – M degree, poof of acceptance of research proposal 1st year/ completion the following year (completion within 2 years)
PGA – Doctoral, proof of acceptance of research proposal 1st year/ completion within 3 years (renewals annually)
Provisions
Part time
Working hours
HR: CONTRACT APPOINTMENTS

8. HR: CONTRACT APPOINTMENTS
Post graduate
Limited study assistance – registration and tuition fees
Monthly salary
Honors degree – P10
M degree – Junior lecturer level – P9
D degree – Lecturer level – P8
May work approved overtime
Vacation leave
Sick leave
Family responsibility leave
NO study/examination leave
Benefits and remuneration
HR: CONTRACT APPOINTMENTS

9. HR: CONTRACT APPOINTMENTS
Internship
Practical on the job experience for registration with professional body
Types of contracts
Appointment for 1 year at a time
Renewable once
Period of appointment
Mentorship – individually appointed mentor/promoter
Progress report on renewal
Provisions
Full time
Working hours
No salary - monthly stipend
Vacation leave – 15 days
Sick leave- 1 day for every 26 days worked
Benefits & remuneration
HR: CONTRACT APPOINTMENTS

10. HR: CONTRACT APPOINTMENTS
Candidate attorney
LLB or B Proc graduates
Letter of acceptance for clerkship
Types of contracts
Appointment for 1 year at a time
Renewable once
Period of appointment
Mentorship – individually appointed mentor/promoter
Progress report on renewal
Provisions
Full time
Working hours
No fixed salary paid monthly
30 days leave all inclusive
Benefits & remuneration
HR: CONTRACT APPOINTMENTS

11. HR: CONTRACT APPOINTMENTS
Independent contract
Not regarded as an employee
Performs tasks independently, own equipment, not office based
Should not be a permanent or fixed term employee
Up to 3 years renewable
Renewal/ ammendment
Applications of retirees for a maximum of 2 years approved by VP:Operations – not ManCom
Unisa retirees (pensioners) appointable
Employment age up to 70 years
Independent – no fixed or limited working hours
Work independently – own equipment
Compensated per task/hour
PAYE
No monthly salary
No vacation leave/sick leave/family responsibility leave
No contributions to UIF
HR: CONTRACT APPOINTMENTS

12. HR: CONTRACT APPOINTMENTS
Temporary workers
Part time or ‘as and when required’
Types of contracts
Appointment 24 months maximum
May be appointed for a second12 month cycle – condition 3 months skipped
Period of appointment
Must be a registered Unisa student
Be a dependent of a permanent Unisa employee
Provisions
Full time – 40 hours per week/8 hours per day/ 07h45 to 16h00
Part time – Less than 40 hours per week/ 5 hours per day/ 07h45 to 13h00
‘As & when required’
Line managers responsible to ensure that permissible hours/periods are not exceeded
Hours/days worked recorded on Unisa Time Sheet (HR 002)
May work overtime
Working hours
Remunerated per hour
Fixed rate
Claims according to actual hours/days work
No claims or payment in advance
Vacation leave = 1 hour/day for every 17 hours/days worked
Sick leave - 1 day for every 26 days worked
Family responsibility leave - 3 days per year
No bonus payout
Benefits & remuneration
HR: CONTRACT APPOINTMENTS

13. HR: CONTRACT APPOINTMENTS
Agency temps
Employed through a labour broke (agency)
No regarded as an employee of Unisa
Types of contracts
Appointment 6 months at a time – maximun 12 months
Renewable once
Period of appointment
Temporary departmental need
Hours/days worked recorded on Unisa Time Sheet (HR 002)
May work overtime
Provisions
Full time, part time
Working hours
Compensated on P level of vacancy filled
Compensated by Agency
Agency claims actual hours work according to procedure
All benefits (leave, sick leave, etc) managed by agency
Benefits & remuneration
HR: CONTRACT APPOINTMENTS

14. HR: CONTRACT APPOINTMENTS
Foreign nationals
Permit (validity)
Study permit – 20 hours per week
Work permit
Quota permit
Foreign qualifications
Foreign passport
SA passport – non citizen
Refuge status
Legal requirements
Invalid permit/passport
Excessive working hour
Common errors
HR: CONTRACT APPOINTMENTS

15. Common errors Late submission of applications
Submitted less than 6 weeks before the intended start date
Documents not originally certified
Older than 6 months
Qualifications recorded on application do not match actual qualifications submitted
Incomplete forms (Wrong/ no responsibility code/ project code)
Information on application does not coincide with information on annexure
No income tax number provided
EE signature not obtained
Previous contract periods/ employee/ claim numbers omitted
Application not signed by relevant authorities
Salary scale/tariff incomplete/incorrect
Foreign qualifications not SAQA evaluated
Commencement of duties before approval
Claims submitted in advance
MOA’s not returned within 7 working days

16. HR: CONTRACT APPOINTMENTS
All the contract application forms are available on the intranet under forms, Human Resource (Contract appointments)
Procedure for the appointment of contract employees at Unisa are available on the intranet under HR Policy.
My contact details: ;
THANK YOU
HR: CONTRACT APPOINTMENTS