1. National Society of Black Engineers Space SIG Technical Projects
Training Meeting
National Society of Black Engineers
Space SIG
Technical Projects

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3. Project Value Value to You Value to NASA / Space Industry
Skills training, practice, and enrichment
Aerospace technical skills, Project Management skills
Thrill of exciting aerospace design; Opportunity to create
Recognition opportunities
Technical papers, awards, media coverage, networking, etc.
Value to NASA / Space Industry
Explore alternate design paths and acquisition strategies
Lessons learned and technologies applicable to flight programs
Value to Black Community / Youth
Increase number of African American youth pursuing STEM

4. Chapter Executive Board & NSBE Space SIG
Team Structure
Project Manager
Project Engineer
JEDI Padawan
Chapter Executive Board & NSBE Space SIG

5. Role of Project Manager
Lead team; Schedule and lead project team meetings
Oversee team project plan execution
Assist project engineers as needed
Resolve any team roadblocks
Raise team issues to Space SIG Board or Arusha as needed
Mentor ONE JEDI Padawan (selected with the JEDI Council)
JEDI = Jumpstart to Engineering Design and Invention = Space SIG outreach project
Assign engineering project tasks to Padawan
Provide college, career, intern, and employment advice as needed; groom Padawan to work for your agency/company

6. Role of Project Engineer
Serve as technical participant on project team
Analysis, CAD, SME, research, sketchwork, design, etc.
Attend project team meetings
Complete project tasks
Assist other team members as needed
Raise any roadblocks / issues to Project Manager
Mentor ONE JEDI Padawan (selected with the JEDI Council)
Assign engineering project tasks to Padawan
Provide college, career, intern, and employment advice as needed; groom Padawan to work for your agency/company

7. Role of JEDI Padawan
Undergraduate protégé; active member of a collegiate NSBE chapter
Only ONE Padawan per chapter
Complete engineering project work assigned by JEDI Mentor
Establish and lead a JEDI Enclave at home university/college
Select an underclassmen successor during graduating senior year

8. Impact of JEDI Gloomy statistics
19% of Black 4th graders in US proficient in math in 2015
13% of Black 8th graders in US proficient in math in 2015
Only 5.5% of Black 8th graders in 2005 completed Calculus five years later
1.1% of US Black college freshmen enrolled in engineering programs in 2010
3.4% of US engineering bachelors degrees awarded to African Americans in 2014
3620 awarded to African Americans in 2015

9. Impact of JEDI
NSBE 2025
National goal to increase number of US Black engineering bachelor degrees to 10,000 annually by 2025
Top NSBE priority, but current efforts are not enough
These students will be in 9th – 11th grades (4-6 year undergrad matriculation) this fall; eligible for intern/co-op programs summer 2020 – spring 2025
Each project team can help NSBE 2025 just by doing your job; no additional work required

10. Impact of JEDI Each team member has one JEDI Padawan
Each JEDI Padawan establishes one Enclave
Each Enclave establishes (on average) three Initiate Clusters
Each Initiate Cluster establishes (on average) three Trainee Circles
Each Trainee Circle conducts Youngling outreach with (on average) three institutions

11. Impact of JEDI Do the math
5 team members x 1 Padawan/team member = 5 Padawans
5 Padawans x 1 Enclave/Padawan = 5 Enclaves
5 Enclaves x 3 Initiate Clusters/Enclave = 15 Initiate Clusters
15 Initiate Clusters x 3 Trainee Circles/Initiate Cluster = 45 Trainee Circles
45 Trainee Circles x 3 Youngling Institutions/Trainee Circle = 135 Youngling Institutions
Note this is also 5 universities with faculty for your project to collaborate with

12. Impact of JEDI More math
5 Enclaves = 25+ undergraduates (min. 5 students/Enclave)
15 Initiate Clusters = 75+ high school students (min. 5 students/cluster)
45 Trainee Circles = 225+ middle school students (min. 5 students/circle)
135 Youngling Institutions = elementary school students (min. 50 students/outreach event)
This is the impact of ONE 5-person Space SIG team, each member contributing 2-5 hours work/week
JEDI is a force multiplier, but JEDI cannot multiply x 0

13. Impact of JEDI
Houston Space Professionals only responsible for two Space SIG project teams
Arusha Rover Cockpit
Arusha Rover Deployable Maintenance Workstation
National Space SIG goal is 40 teams
At 40 teams, 5 Enclaves/team = 200 enclaves
5+ undergraduates / Enclave = undergraduates
Assume on average graduating seniors each year
Also means 270,000 Younglings impacted annually
This becomes a very tangible contribution to NSBE 2025

14. “I Don’t Have Time” Nobody has time on their hands – everybody is busy
We do what is important…is this important?
Is the 2-5 Commitment Viable? (If not, propose alternative now)
0-2 hours/week: meetings (or speak at an event)
0-2 hours/week: independent work
15 min/day: communication (progress update, tell others about NSBE, help others join)

15. Project Team Meetings

16. Team Meetings Hold weekly, bi-weekly, or monthly
Scheduled and led by Project Manager
Where the work of team is accomplished
Two meeting types
Planning/Reporting (less frequent or small portion of meeting agenda)
Monitor completion of assigned actions, prepare for upcoming work
Resolve unanticipated / difficult problems
Working (more frequent or bulk of meeting agenda)
Team design, fabrication, etc. activity or co-located individual work
Use when more effective to work as a team than seperately

17. Conferences Aerospace Systems Conference Space Technology Session
Space Project Management Meeting
(Space Blitz)

18. NSBE Conferences NSBE has MANY conferences
Four of are direct concern to you
One is optional, but could affect your employment
Three are necessary for your project and occur twice per year
Note: there is no Arusha role (currently) at any of the following NSBE Conferences:
Annual Convention, PDC, NLC, RLC, FRC, SEEK

19. Aerospace Systems Conference
Held even-numbered years
AIAA-style technical conference
2018 ASC in Washington DC metro area
Minimum expectations for each project team
Author one or more Arusha technical papers
Supply one or more Arusha exhibit items (trade show)
Represent project to attending companies and agencies
Look for collaborative opportunities

20. Space Technology Session
Held odd-numbered years, MLK weekend
Space SIG technical project co-location
Always Denver, CO
Minimum expectations for each project team
Achieve pre-identified work milestones
Collaborate with other Arusha teams
Collaborate with non-Arusha Space SIG projects
Represent project to attending companies and agencies
Pursue collaborations with host university and local companies

21. Space Project Management Meeting
Held annually
Project Management training and project planning
2017 SPMM in Dallas, TX (July 6-9)
Minimum expectations for each project team
Author team Project Plan
Represent project to attending companies and agencies
Look for collaborative opportunities

22. Space Blitz Optional participation
Not directly related to Arusha (for now)
Annual legislative visit
Targets House and Senate Appropriations and Authorizations committees
Promotes NASA budget and space exploration
Organized by Space Exploration Alliance – visiting as private citizens, NOT as NASA employees
Cannot use any federal resources

23. Travel Funding
Funding is always the primary challenge to any conference
Three primary ways to finance travel
Pay your own way
NSBE travel stipend
Employer travel funding

24. Advantages of Paying Own Way
Self Determination – not subject to Employer/NSBE funding
Personal value
Your NSBE role is (or should be) relevant and beneficial to your NASA career
You should leverage your NSBE role as part of your career development plan
Your selected project should be of personal interest
Your project outreach should be personally important
Risk if dependent on others for travel
Employer unable to finance travel = personal loss of goals
NSBE unable to finance travel = personal loss of goals
Leverage your salary and go on your own dime

25. Advantages of Paying Own Way
Tax Deduction
When itemizing deductions can deduct NSBE expenses if NOT reimbursed
Form 1040 Schedule A Line 21 – Unreimbursed Employee Expenses
Travel (airfare, hotel, registration, rental car)
Meals (x 50% if local, x 80% if non-local)
National and local dues
May also need to file form 2106 or 2106ez
The test is “ordinary and necessary expenses attributable to your job”
Ordinary – common and accepted in your field of trade, business, or profession
Necessary – helpful and appropriate for your business (does not have to be required to be necessary)
Space SIG activities are “ordinary and necessary”

26. NSBE Travel Stipend
Can only occur when NSBE has funding that covers travel
Corporate sponsorship
Chapter or Conference level
Often only enough for conference expenses, rarely enables travel
Entirely dependent on diligence of Finance or Partnerships Chair
NSBE Chapter Relief Funds
Primarily used for Annual Convention (NEB discretion)
Rarely covers full expense

27. Chief Financial Officer
Board of Directors position
Responsible for asking companies to provide sponsorship to Space SIG
Revenue raised enables Space SIG to pay expenses, including travel stipends
Arusha team members should ensure position is filled hold officer accountable to effectively perform duties

28. Partnerships Director / Coordinator
Conference Planning Team position
Responsible for asking companies to provide exhibit at conference
Revenue raised enables Space SIG to pay conference expenses, including travel stipends
Arusha team members should ensure position is filled and hold person accountable to effectively perform duties

29. Employer Travel Funding
Each company addresses travel differently
Often differences within individual companies or agencies
In most cases have to declare travel intent early (some cases a year in advance)
Conference websites may have sample letters to give to supervisor to encourage travel support
Space SIG conferences are predictable
Even numbered years:
SPMM in winter, ASC in summer
Odd numbered years:
STS in winter, SPMM in summer
NEVER request US government funding for Space Blitz (illegal to use federal funds)

30. Space Project Management Meeting
July 6-9, 2017
University of Texas, Dallas

31. SPMM History Oldest known SIG conference in NSBE
Began as the Space Leadership Retreat (like NLC or RLC, but for the Space SIG)
Held at NSBE World Headquarters
Co-located with NSBE Alumni Summit
Ft. Lauderdale 2011
Las Vegas 2012
Puerto Rico 2013
NASA Johnson Space Center 2014
NASA Goddard Space Flight Center 2015
Embry-Riddle Aeronautical University 2016
University of Texas Dallas 2017

32. Meeting Purpose Maintain momentum of the Space SIG
Short and mid-term planning for all Space SIG activities
Point of entry for new members to join Space SIG project and planning teams
Create strategic alliances with external organizations
2017 goal: establish a JEDI Enclave (Space SIG university research center) with UTD NSBE; lay groundwork to engage other Dallas students in space research

33. Meeting Purpose Stop treating NSBE like an after-school club
NSBE Space SIG scope of activity
Aerospace Systems Conference – modeled after IEEE/AIAA caliber technical conferences
Space Technology Session – modeled after industry co-location work sessions
Technical Projects – spacecraft and space program engineering activities (NSBE space system development)
Overall goal: institutionalize space technology within the African American community
Project management from the PMBOK needed for success

34. Meeting Purpose Ensure success of Space SIG projects
Why Projects Fail (Top 5 issues impacting project success/failure, Kelly Project Solutions)
Project Manager Skill & Leadership
Unclear Goals & Business Alignment
Scope Changes & Change Management
Staffing & Inappropriate Skills
Executive Support
Negotiating these challenges requires a plan

35. SPMM Critical Function
Neither project team has a Project Plan currently
This is large part of why neither team has accomplished anything in months
Anything x 0 = 0
Work that is known is leftover work not accomplished at the 2017 NSBE Space Technology Session
Only way to regain direction is to take part in SPMM

36. Project Management
Working with PEB Talent Development Chair Akissi Lewis to develop PM principles applicable to Space SIG project teams
Managing Partner, The Kallisto Groupe
Senior Strategic Professional
Information Technology Infrastructure Library Expert
Six Sigma Master Black Belt
PMP
Organizational Change Management
Diversity & Inclusion Specialist

37. Applied Project Management
Attendees will group into Space SIG project teams
Develop two-year project plan for their project/board/committee
Spans July 2017 – July 2019
Plan to be adjusted/refined at 2018 SPMM; new plan developed at 2019 SPMM
Includes typical components of a project plan
Business Justification & Stakeholder Needs
Project Objectives/Requirements
Project Scope Statement
List of Deliverables & Due Dates
Detailed Project Schedule
Risk Assessment and Management Plan
Defined Roles & Responsibilities
Resource Allocation
Quality Assurance Plan
Communication Plan

38. 2017 Venue University of Texas Dallas – UTD Design Studio
Richardson, TX
30,000 square feet dedicated space

39. SPMM Registration Rates
Early: $75, expires May 3, 2017
Regular: $85, expires June 18, 2017
Late: $95
Registration is online now, via conference website

40. SPMM Hotel DoubleTree by Hilton – Richardson Free breakfast
Free shuttle to UTD
$95/night plus tax
Reservation link active on conference website now

41. Email spacedirector@nsbe.org with any questions