1. Information flow & reporting
WFP Logistics, We Deliver

2. Lesson Objectives
By the end of this lesson, you will be able to:
Describe the importance of information in emergencies 1 2
Describe the types and sources of information across the supply chain 3
Describe the logistics information management process

3. Emergency Cycle: Information Management
Operation
Reporting
Logistics Plan of Action
Response
Recovery
Logistics Assessment
Event
Preparedness
Mitigation
Logistics Preparedness
Build-up on Experience

4. Importance of Information in Emergencies
Increased Stakeholder Capacity
Foundation for Decision Making
Supports Coordination
Links phases of the Disaster Cycle

5. Open information exchange
Benefits
Challenges
Common situational awareness
Technical issues
Better use of resources
Political issues
Builds relations
Timeliness of data collection & release
Supports future cooperation
Unclear priorities
Creates a culture of exchange
Confidentiality concerns
Sustains communication
Culture of guarding information

6. From Data to Information
Data Collection
Collation/
Filtering
Analysis
Information

7. Information in Emergencies Information Questions
Is it our
responsibility?
How can
it be shared?
Is it
operational?
What is
the source?

8. Logistics Information Open information exchange
Seasonal Affects
Freight Forwarder
Ocean Ports
Mills
Ports
River Ports
Logistics Services
Transporters
Warehousing
Local Market
International
Food
Transport Hub
Health
National
Airports
Goods
Non-Food
Logistics
Fuel
DO NOT PRINT IN WORKBOOK
Helipads
Logistics
Information
Shelter
Storage Facilities
Road
Rail
Transport Network
Customs
River
Entry Points
Overland
To Country
Government
Corridors
In Country
Activity Area
Other 3W
Time/Costing
Partnership
Humanitarian Org
Storage
Maps
Capacity
Dedicated Fleet

9. Information in the Supply Chain
Information Functions
Principles
Tracking
Standardized
Measure Performance
Accurate & Relevant
Control & Reporting
Current
Evidence based decision-making
Information Categories
Internal
External

10. Discussion – Supply Chain Information Flow
Discuss and list per group the information needed to manage and control your Supply Chain (procurement, transport, warehousing):
What kind of information do you need?
Who do you get the information from?
Who do you provide information to?
15 minutes to prioritize
15 minutes to present/discuss
DO NOT PRINT IN WORKBOOK

11. Information Across the Supply Chain
PURCHASE ORDER or RELEASE NOTE (Prepositioned)
MODE SELECTION
CUSTOMS CLEARING & FORWARDING
SOURCING & PROCURMENT
NEED IDENTIFIED
TALLY SHEET
WAYBILL ISSUED
DISPATCH COMMENCED
LOADING AUTHORIZATION ENTERED
DIRECT DELIVERY DISTRIBUTION or WAREHOUSE
TALLY SHEET
WAYBILL SIGNED
DRR PREPARED
WAYBILL ENTERED
DISPATCH REPORT
CARGO DELIVERED
RECEIPT ENTERED
DRR PRINTED
INVOICE PAYMENT MODULE
INVOICE
PAYMENT REQUEST
PAYMENT FOR SERVICE

12. Tracking and Tracing
Trace
Track
Control

13. Reporting and Evaluation
Monitoring
Evaluation
Reporting Performance

14. Information in Emergencies
Maps
ConOps
Situation Reports
Forms
SOP’s
Dashboards
Meeting Minutes
Infographics

15. Logistics Cluster Lead in IM
Operational Support
Collection & Dissemination
Info Sharing Platform

16. Information Management Process
Info Dissemination
Website
Data Gathering
Maps
Infrastructure
Specific Logistics Reports
Analysis/Info Generation
Relief Commodities
Bulletins / SITREPs
Databases
Fuel
GIS
Customs
Tools for Coordination
Web Platform
Info for Logistics Coord Meetings
Aviation
Commodities
Programme Requests
Cargo Prioritization
Customs Information Guide

17. DO NOT PRINT IN WORKBOOK
Recap Lesson
Recap Lesson
Questions: 1
What are the principles, functions and categories of information management?
DO NOT PRINT IN WORKBOOK 2
What are the information needed during an emergency? 3
What are the sources of logistics information?

18. Questions