1. San Marcos CFS Implementation/Migration
CFS Open Forum March 2011

2. Introduction Module Leads Co-Leads Purchasing David Taylor
Bella Newberg
Accounts Payable
Becky Henwood
Billing/Accounts Receivable
Alma McFarland
General Ledger – Actuals
General Ledger – Budget
Karen Baldyga
Liz Rojas
Diana Cumming
Brenda Martin
Data Warehouse
Tina Griffith
Functional/Technical Support
Rhyan Rana
Chris Manese
Travis Honeycutt
Project Lead
Chris Lambert
Dan Zorn
Io Consultant
Brenda Miller
Elaine Kist

3. CFS – Common Financial System
Introduction
CFS – Common Financial System
Database Consolidation
23 separate databases consolidated to one
Software is still Oracle (PeopleSoft)
System-wide Chartfield definitions
San Marcos meets system-wide definition
Common modifications
Chargeback, Procard, Fiscal Authority, AR Customer Billing Upload, Open PO Report,
Data Warehouse
Replace nVision

4. General Changes
Chris lambert

5. No Changes affecting Systems Users: Chartfields Procard Requisitions
General Changes
No Changes affecting Systems Users:
Chartfields
Procard
Requisitions
Fiscal Authority
Accounts Payable invoicing
Account Receivable customer invoicing
Fixed Asset tracking and reporting

6. Changes affecting Systems Users: Logging into PeopleSoft
General Changes
Changes affecting Systems Users:
Logging into PeopleSoft
User ID’s have changed
Favorites
Run Controls
Reporting

7. Purchasing
David Taylor

8. Purchasing Changes: Manually re-enter open POs with balances
March 14th to 31st
Reentered POs in CFS (Data Warehouse) - same PO number as legacy (nVision)
Emergency Requisitions – Procurement Services
Run Open PO Report
Legacy – April 1, 2011
CFS – April 1, 2011

9. Purchasing
Open PO Report

10. Accounts Payable
Becky henwood

11. Accounts Payable Changes: Invoice/voucher detail
Prior to April 1, 2011 – Legacy (nVision)
Direct pays submitted by noon March 28th
After April 1, 2011 – CFS (Data Warehouse)

12. Billing/Accounts Receivable
Alma mcfarland

13. Billing/Accounts Receivables Changes: Customer numbers
Leading zeros drop off in CFS
Customer invoice detail
Prior to April 1, 2011 – Legacy (nVision)
After April 1, 2011 – CFS (Data Warehouse)

14. General Ledger Actuals / Budget
Liz Rojas

15. Actuals / Budget Changes:
General Ledger
Actuals / Budget Changes:
All transaction detail
Prior to April 1, 2011 – Legacy (nVision)
After April 1, 2011 – CFS (Data Warehouse)
Data Conversion
Legacy
Detail data prior to April 1, 2011
No transactions after April 1, 2011
CFS
Monthly summary totals July 2010 to March 31, 2011
Detail transactions after April 1, 2011

16. Data Warehouse
Liz rojas

17. Reporting Changes: DW Reports
nVision will remain for the Legacy database only
Reports will be obtained through the Data Warehouse in the CFS database

18. The Data Warehouse is comprised of several components:
DW Definition
The Finance Data Warehouse is the term that refers to the new financial reporting system we will be using.
The Data Warehouse is comprised of several components:
The data warehouse data tables
The report development tool
The reports & dashboards
FYI: The Finance Data Warehouse will replace the existing nVision reports & drill downs

19. The Finance data warehouse contains two dashboards:
DW Dashboards
Dashboard Overview:
The Finance data warehouse contains two dashboards:
Manage My Budget
Operations
FYI: This information will be covered in the Finance data warehouse training

20. DW Homepage
Finance data warehouse homepage

21. dfa in dw
Sample of DFA (like) report (sign up for training to learn how to run this report)

22. trial balance in dw

23. Drill down Detail

24. Drill down CNV Detail

25. download to excel

26. Training registration - HR Training database – April 20th to May 13th
Dw training
Training registration - HR Training database – April 20th to May 13th
Sign up for training sessions by logging into HR and clicking on the Self Service link

27. Who to Contact for Help:
Contacts
Who to Contact for Help:
Systems/Technical –
System performance, locked processes, etc.
Accounting –
Expense transfers, salary adjustments, chargebacks, etc.
Budget – or
Budget transactions, etc.
Procard –
Access, purchase limits, lost/stolen cards, etc

28. Who to Contact for Help (continued):
Contacts
Who to Contact for Help (continued):
Purchasing/Requisitions –
Requisitions, contracts, hospitality, etc.
Accounts Payable –
Vendor invoices, payments, etc.
Data Warehouse –
Reports, access, etc.

29. San Marcos CFS Implementation/Migration Questions?