1. asset tracking and inventory management
PINELLAS COUNTY SCHOOLS

2. ASSET CATEGORIES $1000 or more
TAGGED FIXED ASSETS
$1000 or more
Includes all types of equipment and technology
UNCAPITALIZED TECHNOLOGY
$200 and $999.99
Laptops, desktops, tablets, drones
Equipment other than technology valued between $300 and $999.99

3. BOARD POLICY
$1000 or more shall be tagged and inventoried annually by District personnel
The principal, director, or department head shall be responsible for taking inventories of properties valued between $300 and $999.99
Cost Center’s Uncapitalized Tangible Property Inventory Report (PCS ) is due by October 31 annually
7450 – INVENTORIES AND PROPERTY RECORDS

4. Uncapitalized Inventory and Reporting Requirements
A physical inventory of items ranging from $ to $ must be completed.
A itemized perpetual inventory spreadsheet of these items must be submitted on a shared folder.
A Cost Center’s Uncapitalized Property Inventory Report (PCS ) is due to Auditing and Property Records Department annually no later than October 31st.
The total cost/items of previous years report should be the beginning balance on this years report.
The value of items on the spreadsheet must balance with the dollar value listed on the report.

6. THE iMPACT

7. Inventory Process
Property Control conducts physical inventory of fixed assets
A sample of 20 uncapitalized technology is verified
Initial Unlocated List
Initial Visit
Final Inventory Report
Principal responds to any deficiencies

8. Unlocated Fixed vs Uncapitalized Technology
FIXED ASSETS
UNCAPITALIZED TECHNOLOGY
Total Items Inventoried
88,693
73,761
70,673
M1's (Missing 1st year)
411
309
384
M2's (Missing 2nd year)
177
128
105
Percentage of Missing Items
0.66%
0.59%
0.69%
Total Procedural Deficiencies
219
200
206
Total Repeat Deficiencies 57 71 83
Total Perfect Inventory Reports
104
116
125
Total Items Inventoried
4574
21911
M1's (Missing 1st year)
189
563
Percentage of Missing Items
4.13%
2.57%
Total Procedural Deficiencies 22 67
Total Repeat Deficiencies 7
Total Perfect Inventory Reports 2

9. Procedural Deficiencies
Proper Segregation of duties procedures are clearly defined and are being followed.
Temporary Property Removal Contracts have been completed and updated annually.
Equipment Assignment Lists have been completed and updated for all staff members.
Annual physical inventories are being conducted by the site.
Perpetual inventory records are maintained and updated annually.
Asset transfers are completed and updated timely.
Damage and/or Loss of Property Reports have been completed and submitted as needed.