1. HUIT Decommissioning Opportunities
9/14/2018
HUIT Decommissioning Opportunities
HUIT Spring Cleaning
Jason
SLT
Date: 01/05/17
Smith Ctr Rm 561

2. Opportunity to Decommission
As a result of a recent “Breakfast with Anne” many participants noted there are areas where money, time or resources could be saved if we spent some time on “decommissioning.”
Our Opportunity
Take what we have heard from our teams and put it into action.
Allow teams to help decide what the priorities are and form teams to get it done. (Agile principles)
OPENNESS
Recommendation: Send a survey to ask the HUIT community what we can decommission.

3. Survey Questions (1 response per candidate to decommission)
What is a candidate for decommissioning? (open text)
Is it a (select one)
Process
Application
System
Tool
Reason for decommissioning (optional, open text)
What level of effort is needed to retire resources are needed to retire it ? (select one)
Low ( I can do it on my own)
Medium (a small group of people can do it)
High (it would require significant investment of resources)
Can you be more specific? (open text)

4. Survey Questions
How long would it take, given the resources, to retire it?
Days
Weeks
Years
I don’t know
Can you be more specific? (open text) Examples:
“I need to be left alone for 3 business days to complete”
“I need a group of 3 (me, a developer and a DBA) for a week to complete”
“I need 1 other person for 2 weeks part time to complete”
Other than resources, is there anything preventing it from being retired? (open text)
What would HUIT gain or benefit by retiring it? (open text)
Your Name:

5. Next Steps:
Format questions into a Qualtrics survey for HUIT-wide distribution via a link in an from UCIO.
Filter results
By category (Process, Application, System, Tool)
By Effort and Value
Review results with SLT
Prioritize (Top 5 based on low effort or biggest benefits)
Provide feedback quickly to the organization around was proposed, what is already in process of being retired, and the SLT Top 5.
Allows whole organization to see work already in progress; not known about
Reflects our intent to move on their recommendations
Launch decommissioning work for SLT’s Top 5
Formation of teams and timeline
Check in at end of Q3 and again at Q4 to see what has been accomplished