1. Microsoft Access 2003 Illustrated Complete
Developing Forms and Subforms

2. Objectives Understand the form/subform relationship
Create subforms using the Form Wizard
Create subforms using queries
Modify subforms
Developing Forms and Subforms

3. Objectives Add a combo box for data entry
Add a combo box to find records
Add option groups
Add command buttons
Add ActiveX controls
Developing Forms and Subforms

4. Understand the form/subform relationship
A form/subform is two form objects
The “main form” contains the subform
Use a form/subform to show a one-to-many relationship
Use a form/subform to show a parent-child relationship
Developing Forms and Subforms

5. Understand the form/subform relationship
The Record Source property of the form identifies the recordset, the fields and records a form will display
The Record Source value may be:
Table
Query
SQL Statement
Developing Forms and Subforms

6. Understand the form/subform relationship
Main form
Subform
Developing Forms and Subforms

7. Create subforms using the Form Wizard
Choose table or query objects that contain desired fields
Selected field list
Developing Forms and Subforms

8. Create subforms using the Form Wizard
Subform navigation bar
Main form
navigation bar
Developing Forms and Subforms

9. Create subforms using queries
Create the main form and subform as separate objects
Add the subform to the main form using the Subform Wizard
Subform/Subreport
button
Developing Forms and Subforms

10. Create subforms using queries
A common field must be present in both the main form and subform to link the two forms
The properties used to link a subform to a main form are these
Link Child Fields
Link Master Fields
Developing Forms and Subforms

11. Modify subforms
You may modify forms and subforms in their individual Form Design Views
You may modify forms and subforms in the Form Design View of the main form
Developing Forms and Subforms

12. Modify subforms
Main form
Subform
Developing Forms and Subforms

13. Add a combo box for data entry
Use the Combo Box Wizard
Combo Box
button
Developing Forms and Subforms

14. Choose one of the first two options to use the combo box to enter data
Combo Box Wizard
Choose one of the first two options to use the combo box to enter data
Developing Forms and Subforms

15. Add a combo box to enter data
Combo boxes used to enter data
Developing Forms and Subforms

16. Choose the last option to use the combo box to find records
Combo Box Wizard
Choose the last option to use the combo box to find records
Developing Forms and Subforms

17. Add a combo box to find records
Combo box used to find records
Developing Forms and Subforms

18. Add option groups Use the Option Group Wizard Option Group button
Option Button button
Developing Forms and Subforms

19. Add option groups Option group with four option buttons
Developing Forms and Subforms

20. Add command buttons Use the Command Button Wizard
Command Button button
Developing Forms and Subforms

21. Command Button Wizard Actions within each category
Command Button categories
Developing Forms and Subforms

22. Adding command buttons
Developing Forms and Subforms

23. Add ActiveX Controls ActiveX is a Microsoft technology
Microsoft and outside vendors write ActiveX controls
ActiveX controls may be shared across applications
Developing Forms and Subforms

24. ActiveX Controls vary based on the programs on your computer
Add ActiveX Controls
ActiveX Controls vary based on the programs on your computer
Developing Forms and Subforms

25. Summary Forms/subforms show related records
Forms/subforms can be created with the Form Wizard or individually using the Subform Wizard
Combo boxes, option groups, command buttons, and ActiveX controls may be added to a form to improve the form’s functionality
Developing Forms and Subforms