1. Exploring Microsoft Office 2013 PowerPoint Comprehensive
by Mary Anne Poatsy, Amy Rutledge, Rebecca Lawson
Chapter 6
Engaging the Audience
This chapter introduces you to PowerPoint’s advanced animation features.
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Objectives
Insert and use hyperlinks
Add action buttons
Use a trigger
Apply multiple animations to an object
The objectives of this chapter are to:
Insert and use hyperlinks
Add action buttons
Use a trigger
Apply multiple animations to an object
The objectives continue on the next slide.
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Objectives
Apply a motion path animation
Specify animation settings and timing
Animate text
Use the Animation Pane
Additional objectives include:
Apply a motion path animation
Specify animation settings and timing
Animate text
Use the Animation Pane
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

4. Hyperlinks and action buttons
A PowerPoint presentation is a linear presentation. This means that each slide moves one right after another, and the viewer or audience progresses through the slideshow until the last slide is reached. When interactivity is added, you can advance through the slide show nonsequentially, thus creating a non-linear presentation.
A hyperlink branches to other slides or other locations containing additional information. You can also add interactivity with action buttons. An action button is a ready-made button designed to act as an icon that initiates an action when clicked, pointed to, or run over with a mouse.
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5. Inserting and using hyperlinks
A hyperlink can link to:
Existing file
Web page
Slide in the open presentation
New document
address
A hyperlink can be inserted into a presentation to tailor the flow and content of a presentation or to enable navigation through a slide show at a user’s pace. To activate a hyperlink, in the Slide Show view or Reading view, position the mouse over a hyperlink; the mouse pointer then becomes a hand pointer. If the hyperlink is attached to text, the text color will be different and underlined. When clicked, the hyperlink will take you to a new location. The color of the hyperlink changes to show that the link has been accessed.

6. Linking an existing file or web page
The Insert Hyperlink dialog box has the option to link to Existing File or Web page as the default selection. If the link is going to be attached to text, select the text prior to opening the dialog box. The text will appear in the Text to display box at the top of the dialog box.
When a hyperlink links to Web pages, the Address box at the bottom of the dialog box displays the uniform resource location (URL), or Web address of the Web page to be linked. The URL can be typed in the box, but it is better to copy and paste it. The URL can be found by clicking Browsed Pages to show a list of Web sites recently visited.
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7. Link to a slide in the open presentation
A link can be created to another slide within the presentation. These links can be branched to other slides that focus on your audience’s anticipated questions. To create a link to another slide in the presentation, select Place in This Document from the Insert Hyperlink dialog box. Select the slide to which you want to link and click OK.
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8. Link to a new document Assist with opening a new program
Demonstrating a feature
Linking to a new document could assist with opening a new program and demonstrating a feature. Click the Create New Document option on the Insert Hyperlink dialog box to create a link to a new PowerPoint presentation or other document. Browse to find the location of the file. You can specify whether you want to open the new presentation for editing now or later.

9. Link to an E-mail Address
An address can be linked to a slide by selecting the Address option in the Insert Hyperlink dialog box and typing the address in the address box. The protocol designator mailto: is automatically added before the address.
A ScreenTip is useful when the viewer needs more information to determine the purpose of the hyperlink. When the mouse rolls over the hyperlink, additional information appears. It is imported before delivering or publishing a presentation, each hyperlink needs to be tested. Hyperlinks can be edited or removed.
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Adding action buttons
Action buttons are a way of adding interactivity to your presentation. When an action button is clicked or pointed to, or the mouse runs over it, an action initiates. Action buttons can contain shapes, link to another location, display information, move documents, sounds and activate the Help feature. Custom buttons are created to trigger unique actions in a presentation.
Action buttons enable you to navigate a slide show and create a presentation for a kiosk. A kiosk is an interactive computer terminal available for public use.
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ACTiON BUTTONS
Action buttons can be displayed as shapes found in the Shapes gallery. An action button can be designed to return to the beginning or end of the slide show.
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Using a trigger
A trigger launches an animation that takes places when you click an associated object or a bookmarked location. An animation is an action used to draw interest to an object in a presentation. A trigger must use an animation.
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Advanced animation
Entrance
Emphasis
Exit
Motion Paths
When different types of animations and animation options are fully utilized you can engage the audience's interest. Animations must be carefully planned, because they can be distracting to the audience.
There are four type of Power Point Animation types. They include:
Entrance-controls how an object appears or move on a slide
Emphasis-draws attention to an object already on a slide
Exit-controls how an object leaves or disappears from a slide
Motion Paths-controls the movement of an object from position to another along a predetermined path
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Multiple animations
Multiple animations can be applied to an object in the presentation. The timing of animations can be controlled, and a trigger set to start the animation sequence. When multiple animations are created, numbered animation tags displayed on the slide indications the order in which the animations play.
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15. Applying a motion path animation
A motion path animation is a predetermined path that an object follows as part of an animation. A motion path can capture the viewer’s attention. Motion path animations are linear or curved, or follow a predetermined shape. Once the motion path is applied, it appears as a dotted line on the slide. A small arrow indicates the starting point and a red arrow indicates the ending point.
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Create a custom path
A custom path is an animation path that can be created freehand. Select the Custom Path animation from the Animation gallery to begin the process of creating a custom path. Position the crosshair pointer in the center of the object you want to animate, and drag the pointer in the path you want the object to follow. Double-click to end the path.
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Modifying a path
Motion paths can be resized, moved, or rotated using the same methods used to edit a shape.
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Reshaping a path
To reshape the motion path, display the points that create the path. Drag a point to its new location and the path will automatically adjust. Select the path and click Effect Option and then click Edit Points.
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19. Specifying animation settings and timings
Animations have associated settings that vary according to the animation. Examples of animations include the Fly Out, Fade animation, and Bounce End.
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Timing options
By applying timing settings to animations so that they activate automatically, you can concentrate on delivering your message. You do not have to constantly advance to the next slide. The Animation Dialog Box Launcher provides access to settings to set timings. An animation can be repeated a number of times. The animation can be rewound when its finish playing. Also on this dialog box, you can specify how the animation is triggered.
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Animating text
Bulleted text has additional options to animate the text. Animating text will help keep the audience’s attention. Text can be brought into the slide by animating the text as an object, by paragraphs, and by sequencing by the outline levels. To assign animations beyond the first level, click the Animation Dialog Box Launcher then click the Text Animation tab on the Appear dialog box.
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22. Using the animation pane
The Animation Pane is helpful when working with complex animations. The Animation Pane shows a summary of the animation effects used. The first entry on the Animation Pane describes how the animation starts. The animation order is numbered. Office 2013 has a new feature where the animation tags are color-coded. An icon is displayed to the right of the tag to represent the type of animation effect applied.
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Summary
Hyperlinks connect two locations
Action buttons perform a task
A trigger is an animation option
Hyperlinks connect two locations and can be used to add interactivity to a slide show. Action buttons are instructions to PowerPoint to perform a task such as jumping to another slide, playing a sound, or opening another program. A trigger is an animation option that controls when an event takes place.
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Summary
Apply multiple animations to an object
Apply a motion path animation
Animate text
Use the animation pane
More than one animation can be applied to an object. A motion path animation allows an object to follow a predetermined path to capture the viewer’s attention. Animating text controls the flow of information to the audience. The Animation Pane provides a summary of animation effects used.
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Questions
As you complete this chapter about animation, remember to use animation wisely because it can be distracting to the viewer.
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All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.
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