1. 100 Journalism Building 242 W. 18th Avenue Columbus, OH 43210
The Ohio State University College of Arts and Sciences Pre-Boarding Orientation Students
100 Journalism Building
242 W. 18th Avenue
Columbus, OH

2. BuckeyePass
BuckeyePass can be used in a number of ways:
Duo Mobile on a smartphone or tablet – Installing Duo Mobile on your device will give you two ways to authenticate. When you try to log in to a system protected by BuckeyePass, it will push an authentication request to the Duo Mobile application on your device. Once you approve the request, you will be admitted to the system. You may also generate a code from Duo Mobile and input it to the BuckeyePass login page.
 Passcodes via text – You will receive 10 passcodes via a single text message. One passcode will be used each time you log in to the system. You will need to request a subsequent text after all 10 passcodes are used.
 Callback via phone – Duo will generate an automated phone call to approve your access to the system.
Authentication service that provides a second layer of security to your Ohio State account.
When registering for BuckeyePass service, do so from a laptop or desktop computer
Authentication service to protect your Ohio State Account
BuckeyePass is three things:
Secure – prevents others from accessing account
Easy – Quick and easy to log in with a tap of a button
Convenient – use from any location with any mobile application
Required to access various OSU Systems such as Employee Self Service, Splunk, and others
Duo Mobile on smartphone or table is the most popular for BuckeyePass but passcodes and callback are fine as well

3. Employee Self Service (ESS)
Online secured portal for accessing important employee data, such as paychecks and benefits enrollment
Access ESS one day after effective start date
Main components
Maintain Personal Data
Direct Deposit
W4 Taxing information
View Paystub
W2 Express
eBenefits (for benefits eligible positions
Time and Leave
Training - BuckeyeLearn
READ Slide
Log in by using your name.# and password
Once at the homepage, you click on the icon you wish to access and follow instructions on the screen
ESS is available to you while you are actively in the HR System and 60 days after from your termination date
Next few slides will explain the icons that are most important and should be completed within a few days after your start date

4. ESS – W4 Tax information
All employees are required to complete a W-4 when hired. Ability to make changes due to life events (i.e. marriage, divorce, birth of child)
Submit or change your W4 tax withholding for federal and state tax as well as local and school district
Withholdings is the amount of taxes taken from paycheck
Foreign Nationals (i.e. nonresident alien) will use a web-based program called Glacier
Additional notes:
The Tax Office does not provide tax advising or consultation services. We recommend you contact your tax advisor if you are not sure of your exemptions/withholding amounts
For nonresident aliens, you will receive an to your name.# with information regarding Glacier with a password for entry
Any general questions or questions about Glacier can be directed to

5. ESS – Direct Deposit
University’s preferred method for paying employees
Set up or change direct deposit accounts
Establish one account or spread pay over multiple accounts by dollar amount or percent of pay
Access to Direct Deposit is one day after your effective start date of your appointment
Rehires, need to re-establish direct deposit if break in service is greater than 60 days.
Preferred method for paying employees as it is:
Safe = pay is automatically deposited into your account on pay day – no worries about lost or stolen checks
Fast = check is instantly deposited into your account (or accounts) and available on pay day
Simple = pay is direct deposited into your accounts on time, correctly, and confidentially
Able to enroll, change, cancel direct deposit – notification sent to your name.# regarding any changes to your account. Changes to account usually takes 1-2 pay periods depending on when request was made
REMINDER – Rehires with a break in service greater than 60 days will need to re-establish their direct deposit
While direct deposit is the preferred method for individuals to receive their pay, a paper check can be received each pay period which is mailed to home address

6. ESS – Personal Information
Ability to update:
Home Address
Phone Numbers
Emergency Contact Information
Service Center will update Business Address, if address is incorrect contact your department HR professional

7. Pay Days Biweekly Pay Schedule Student Assistants Student Associate
Paid hourly
Submits timesheets
Monthly Pay Schedule
Graduate Students
Fellows
Trainees
Paid monthly

8. Timekeeping – Biweekly only
Deadline to submit timesheets for approval is 10am the Monday after Pay Day.
University utilizes the eTimesheet system: etimesheet.osu.edu
Record hours
Submit electronically to supervisor for final approval
Monthly Paid Employees do need submit timesheets
See timekeeping aid for how to submit time

9. Student Employee Health Benefits
MEDICAL – GA only
Eligible to participate:
Student Health Insurance – automatically enrolled
Ohio State Faculty and Staff Health Plan – must be done within 31 days from your hire date and must opt out of student health insurance
Other health plan outside of OSU – must opt out of student health insurance
Office of Human Resources – or or HR.osu.edu
Comprehensive Student Health Insurance – or or shi.osu.edu

10. **Student Employee Retirement**
When you are employed in a student position and meet criteria (minimum course hours), you have a choice about your retirement options:
Making contributions and earning service credit; or
Opting out of participation in retirement
Student retirement website

11. **Student Employee Retirement**

12. **Student Employee Retirement** Action Steps

13. **Student Employee Retirement** Opting Out of Retirement
Complete and Print “OPERS Request for Optional Exemption as a Student” form off of DocuSign
Manually sign exemption form
Return form to Office of Human Resources within 30 days of your hire date:
Office of Human Resources
Customer Service Center
1590 North High Street, Suite 300
Columbus, OH
Forms received after the 30th day will be rejected

14. General Policies
Ohio State University-Wide Policies and Rules
Affirmative Action, Equal Employment Opportunity & Non Discrimination/Harassment
Nepotism
Conflict of Interest and Work Outside the University
Whistleblower Policy
Activities and Programs with Minor Participants
Graduate School
Student Employment Policy
University Policies - Responsibility of all individuals to identify and familiarize themselves with all applicable university and unit policies.
Individual departments may have additional policies that only apply to that department but fits under the main university policy umbrella – such as dress code, attendance, lab/classroom codes, etc.

15. Health and Safety Policies
There is a deep commitment to promote a climate of opportunity, equality and respect. The university recognizes the need to provide an environment that is safe and secure as well as enhances general health of its faculty, staff, students, and visitors. Familiarize yourself with the following policies to continue to partner in promoting respectful and productive relationships at Ohio State.
Drug-Free Workplace -
Sexual Misconduct -
Tobacco Free -
Workplace Violence -
Violation of any policy, could lead to discipline and up to termination from the University. For policy interpretation or assistance, contact: Scott Burlingame, ASC Employee Relations Manager, at

16. Student Advocacy Center
Student Advocacy Center 001 Drackett Tower
191 W. Lane Ave
Ohio State is committed to helping students with resolving issues they encounter at the university 

17. Welcome to the College of Arts & Sciences
Questions????