1. School Leadership Development Second Quadrant
March, 2010

2. URGENT = IMPORTANT ??
Both are independent parameters – hence we can have a 2 * 2 matrix , resulting in four combinations or quadrants

3. Time Management IV Not Urgent and Not important III
Urgent but not important
NOT IMPORTANT II
Important but NOT urgent I
Urgent And Important
IMPORTANT
NOT URGENT
URGENT
Important / Urgent

4. Quadrant I Urgent and Important quadrant MUST BE DONE …. JUST NOW
Current issues / problems
Items beyond ones own control
Reactive - lack of planning / ineffective implementation of plan.
Crisis management / trouble shooting
Stressful

5. Quadrant II Important but not urgent quadrant
Must be done …. But not now .. Can be looked at later on
Our dreams and visions
Health, Fulfillment of potential, ‘arriving in life’, time with family / children
Proactive effort needed… since not a MUST
Needs to be slotted through Planning
Planning is the process by which we predict our future
Planning is the process by which we realize our dreams and not let that be a result of luck
QII activity delivers results / high value

6. Quadrant II
Items move from Quadrant II towards Quadrant I. If we can tackle the item in the QII stage itself, it will not become a crisis at a later point in time (submitting assignments well in time avoids last minute stress)
We are better equipped to handle an item in QII since it has not yet become a cause for stress. Cooler mind will result in better solutions.
QII can allow us to sharpen our own skills and fulfill our potential by meaningful and thorough exploration of possibilities in any project, while in QI, we would like to quickly complete the tasks without getting the best of the experience

7. Not Important Quadrant III – Urgent but not important
Has to be done NOW … (is it really required??)
Irritant, Stressful
Unintentionally, many spend significant time here
Need to question any activity we take up – what is the real justification / value of the activity?
Opportunity cost
Quadrant IV – Not urgent, not important
Trivial tasks that could provide mind a rest
should not become cause for stress.

8. Current / typical spend of time
15 – 20
10 – 20
QIV
QIII
0 – 20
QII QI
Result – stressed out individual, ineffective work

9. Ideal spend of time ?
10 – 20
0 – 10
QIV
QIII
0 - 20
QII QI

10. Important
People who neglect QII will spend significant time juggling with crises. Each crisis will be supplanted by a bigger one.
People who devote time to QIII will be ineffective, though they are doing crisis management.
A successful person would spend significant part of time in the second quadrant.

11. QII for School Develop competencies and skills in School staff
Teacher professional development
Develop specializations within each member
Curricular material - local/contextual
Self Assessment processes
Members find satisfaction and happiness in activity and delivery

12. THINK QII
If you have 20 hours to cut a tree… spend at least 18 hours sharpening your axe …