1. EPS-HEP2017 Venice, 5-12 July 2017 http://eps-hep2017.eu
The European Physical Society Conference on High Energy Physics (EPS-HEP), one of the major international
conferences that review the field, takes place every other year since 1971, organized by the High Energy
and Particle Physics Division of the European Physical Society.
Latest conferences were held in Vienna, Stockholm, Grenoble, Krakow, Manchester, Lisbon and Aachen.
INFN Communications Office

2. EPS-HEP2017 Organization
EPS HEP is a scientific event aimed at the presentation of relevant results and upgrades from High Energy and Particle Physics experiments and collaborations
Where: 5-12 July - Venice, Italy - Palazzo del Cinema and Palazzo del Casinò, Lido island.
Organized by INFN and by the Department of Physics and Astronomy of the University of Padova
The INFN Communications Office was in charge for the conference Communication Plan
A team of scientific secretaries, one from each scientific session, supported the team in collecting information for communication
INFN Communications Office

3. The conference programme
Context
The conference programme
Astroparticle Physics
Cosmology, Dark Energy, Gravitational Waves
Dark Matter
Neutrino Physics
Heavy Ion Physics
Flavour Physics and Fundamental Symmetries
Higgs and New Physics
QCD and Hadronic Physics
Top and Electroweak Physics
Detector R&D and Data Handling
Accelerators for HEP
Quantum Field and String Theory
Outreach, Education and Diversity
INFN Communications Office

4. EPS HEP2017 Communication Team
Local Press Office
From INFN Communications Office:
Francesca Mazzotta
Francesca Scianitti
Antonella Varaschin
From CERN Press Office:
Renilde Vanden Broeck
From OEAW, Vienna:
Natascha Hoermann
With the contribution of:
Silvia Biondi, INFN Bologna
Caterina Checchia, INFN Padova
INFN Communications Office

5. INFN Communications Office
Communication Tools
Newsletter: daily highlights, report, video interviews and comics 
Website and Social Media: news, photos, video interviews and stories
Press office: news and press releases
Public event: conference-show with Fabiola Gianotti (CERN director- general), Antonio Masiero (INFN vice-president) and Mirko Pojer (CERN, engineer in charge of LHC); readings from the actress Sonia Bergamasco. Moderator: Silvia Rosa Brusin, TV journalist for the TG Leonardo RAI scientific programme.600 participants

6. Newsletter
Daily NL with highlights on the opening day, briefly reporting about the day before
A single page sent early in the morning
Downloadable from the conference webpage:
INFN Communications Office

7. Social and Web #EPSHEP2017 #PhysicsInVenice Before the conference:
#EPSHEP2017 #PhysicsInVenice
Before the conference:
Warming up posts on Facebook and
Twitter (starting from 24 march 2017)
conference topics
deadlines/organization reminders
During the conference:
Meetings reminders
Short video interviews to scientists
posted daily.
Web resources:
- IMAGES
- VIDEO INTERVIEWS
INFN Communications Office

8. Press office
First conference launch 1 month before (7 June)/second launch 10 days beforethe beginning of the conference (28 June). Distributed to EPPCN/Interaction in advance.
Press briefing in Venice with the conference organizers and other relevant scientists at the beginning of the conference
Press Lunch with Barry Barish, Kip Thorne, Rainer Weiss
News for the web and press releases about results announcements have been shared with other press offices. CERN support has been fundamental
INFN Communications Office

9. Results
Press Review: 171 citations of EPS HEP 2017 on the Italian press
Youtube channel : 21 video interviews published on the INFN channel (and reported on the daily EPS HEP NL) with more than 200 visits each during the first week
Facebook 58 posts were published on the EPS HEPP Facebook page
(from 24 march to 12 july 2017)
On average each post reached over 1300 people, and some of them reached as far as 4400 people
Twitter 157 tweets were posted on the EPS HEPP Twitter account
Analytics account overview for HEPPboardEPS
INFN Communications Office