1. Interactive risk assessment with the OiRA tool EU-OSHA – The OiRA Team

2. Risk Assessment OiRA

3. Structure EU legal approach to health and safety;
Risk Assessment
EU legal approach to health and safety;
The hierarchy of prevention;
A practical approach - 5 steps;
Reasons for not carrying out risk assessments regularly.

4. Structure The OiRA Project: OiRA In Brief; Values; Goals;
State of play;
OiRA target audience;
OiRA levels.

5. Structure OiRA The OiRA Community:
OiRA partners: National Level & EU Social Dialogue
EU-OSHA support for OiRA partners;
What EU-OSHA expects from OiRA partners.
The OiRA Promotion:
Materials at OiRA partners’ disposal;
New OiRA website:
Private zone.
Communication Toolkit;
Social Media;
Pilot Projects.

6. EU-OSHA

7. EU-OSHA Who we are One of more than 40 EU agencies;
Governed by European law;
Founded in 1996;
Mostly financed from the general EU budget;
Independent in the execution of its mission/tasks;
A tripartite network organisation, closely linked to EU actors and national networks through the national focal points.

8. EU-OSHA Where we operate Focal points (FOPs) in: Projects in:
EU member states;
Candidate countries;
EFTA countries.
Projects in:
Western Balkan and Turkey – Instrument for Pre-Accession Assistance (IPA);
16 countries south and east of the EU – European Neighbourhood Policy (EN).
*Map is valid as of 2014

9. EU-OSHA
Priority areas and activities
Corporate video

10. Risk Assessment
Risk assessment is the cornerstone of the European approach to prevent occupational accidents and ill health and to ensure the safety and health of workers.
The icons represent the step-by-step approach to conduct a proper risk assessment with OiRA:
Preparation;
Identification & Evaluation;
Action Plan;
Report.

11. Risk Assessment EU legal approach to health and safety
Directive 89/391/EEC - OSH 'Framework Directive'
All hazards and risks, workers, workplaces, employers.
Supported by more specific Directives
Work equipment, work environment, specific hazards, specific worker groups.
Legislation is central but not only instrument to prevention

12. Risk Assessment The hierarchy of prevention Avoid & eliminate risks
Reduce and minimise hazards AND separate from the workers
by technical measures;
by organisational measures;
by personal measures.
Improve safety behaviour

13. Risk Assessment A practical approach: 5 steps
Step 1. Identify the hazards and those at risk
Step 2. Evaluate and prioritise the risks
Step 3.
Decide on preventive actions
Step 4.
Take action!
Step 5.
Monitor and review the situation

14. Risk Assessment
Reasons for not carrying out risk assessments regularly
Source: EU-OSHA ESENER-2 survey

15. OiRA
Project
Community
Promotion

16. The OiRA Project
OiRA (Online interactive Risk Assessment) is a free web-based platform that helps micro and small companies (MSEs) assess and manage their OSH risks.
The icons represent the main features of the tool and its target audience:
Employers: They have a legal obligation to protect their workers and to undertake risk assessments.
OiRA can be tailored and customised to a range of professional activities.
Employees will benefit from OiRA as the tool helps their companies conduct a proper risk assessment to ensure their safety and health.
OiRA tools cover a wide range of sectors across Europe.
OiRA is particularly useful for MSEs.

17. Software + Free Sharing Data protection The OiRA Project In Brief Join
Use
Copy
Develop
Data protection
Sharing
The idea of open source.
No costs, no comercial use, copy from other/existing tools and the library.
Data protection: always an important aspect for employers. No one has access to their data. Mention discussion with partners who wanted access to the data for research purposes. General statistics available, but no information about single users.
Modules available (psychosocial, maintenance, dangerous substances, environmental factors, machine safety, ageing workers….).
OiRA is much more than a (risk assessment) software, guides the user, gives access to more information. In trainings we can see, how employers/responsable persons get engaged, start searching for more information etc.

18. The OiRA Project Values The OiRA philosophy:
Provision of free and open source software;
More than a software, a diffusion model where social partners play a key role;
OiRA tools available to the end-users free of charge;
Development of an OiRA community:
Sharing tools (possibility to clone and translate/adapt tools from other countries/sectors);
Sharing of experiences/good practice.

19. The OiRA Project Goals OiRA aims to:
Contribute to the ‘development of simple tools to facilitate Risk Assessment (RA)’ (Community Strategy );
Develop and promote practical tools to help Micro and Small Enterprises (MSEs) to put in place the RA process;
Help demystify the RA process among MSEs;
Build a critical mass of social partners (EU and national), governments, public institutions interested in developing and disseminating RA tools tailored to the specificities and needs of European MSEs.

20. The OiRA Project State of play* OiRA in numbers:
128 OiRA tools have been published, 28 are in progress and 63 sectors covered;
The OiRA community is composed of 16 OiRA national partners and 14 EU sectoral social partners who develop EU tools for their sector;
44,167 accounts have been created since August 2011;
64,324 accumulated risk assessments have been carried out with OiRA since August 2011;
80,328 guest accounts (test users) created since March 2016;
12,426 visits to OiRA website;
*up to 31 October 2017

21. The OiRA Project OiRA target audience: National Partners EU Social
EU sectoral social partners (employers and
workers);
OiRA tools cover more than 40 sectors.
EU Social
Dialogue Partners
National Partners
Micro & Small
Enterprises (MSEs)
28 EU Member States + Norway, Iceland
and Liechtenstein + accession countries;
Public/National OSH Institutes;
Social partners.
Micro companies constituted more than
nine of out ten companies (92.4%) in the
non-financial business sector of EU 28 in 2013,
while small enterprises accounted for 6.4%.*
Source:

22. The OiRA Project OiRA levels: EU-OSHA (Facilitator) MSEs (End users)
Community
Level 2
OiRA content management system
MSEs
(End users)
Level 3
Intermediaries
Tools development
3 levels of OiRA:
Level 1: Software tool generator (data protection) facilitated by EU-OSHA
EU-OSHA has a role of facilitator and it offers:
The OiRA tools generator which allows social partners and other partners at EU and national level and
national public authorities/national OSH institutes to build OiRA tool(s) consisting of:
A questionnaire in the form of statements to which explanations, references to national
legislation, recommendations and good practice solutions are to be added. The content is
organised in modules and submodules;
A simplified method to evaluate the risks/problems spotted as a result of the hazard identification
exercise;
An action plan to which the end-user is automatically led by the tool itself;
An automatically generated report documenting the risk assessment that can be printed and/or
downloaded in word format and amended or completed if necessary;
A guide on how to develop an OiRA tool (explaining the approach and the architecture of the
OiRA tools generator, the target audience, the language to be used, etc.);
Manuals on how to use the OiRA tools generator;
Face-to-face and online assistance by EU-OSHA.
To foster the use of the OiRA tools by ensuring good promotion/dissemination and
implementation;
EU-OSHA does not charge any cost for the participation in the project;
The OiRA content management system is available in 17 languages.
Level 2: Tools’ content development & promotion by the OiRA community
The OiRA community is made up of the organisations and people developing OiRA tools. It aims to facilitate the development of OiRA tools by stimulating the exchange of tools, knowledge and good practices, promoting collaborative work, reinforcing existing relationships within the community and creating new ones.
The members of the OiRA community are:
Sectoral social partners at EU and national levels (employers’ and employees’ organisations);
EU and national authorities (ministries, labour inspectorates, occupational safety and health (OSH) institutes, etc.);
The community members stay in regular contact with EU-OSHA, meet once a year to share information and experiences, and work together by sharing the content of OiRA tools, promotional material and so on.
Level 3: The important role of intermediaries in reaching out MSEs (end-users)
MSEs are generally hard to reach due to their large number and often wide geographical dispersion.
There are several challenges when involving intermediaries, including:
Ensuring that intermediaries’ interests are aligned with those of the OSH programme owners and those influential actors, such as financial advisers, who have an organisational or personal interest in promoting the OSH programme.;
OSH initiators, like public agencies, have to consider intermediaries as much as MSEs themselves when designing OSH regulations involving intermediaries, taking into account the strengths of intermediaries and building on them when designing intervention programmes;
Various studies show how, for instance, accountants and financial and industry advisers can serve as intermediaries

23. The OiRA Community

24. The OiRA Community OiRA partners: National Level Belgium Bulgaria
Croatia
Cyprus
Czechia
France
Finland
Greece
Iceland
Italy
Latvia
Lithuania
Malta
Portugal
Slovenia
Spain
See full list here:

25. The OiRA Community OiRA partners: EU Social Dialogue
See full list here:

26. Server & CMS maintenance Promotion strategies & products
The OiRA Community
EU-OSHA support for OiRA partners
Server & CMS maintenance
Translation
Financial
support
OiRA
Community
Training & helpdesk
Promotion strategies & products
Modules & examples
To develop OiRA, EU-OSHA offers:
Free access to the OiRA tools generator;
Translation into the national language;
All the information required to develop an OiRA tool;
Training for the developers of the tool;
Help desk support (for technical matters);
Membership of the OiRA community (enabling partners to contribute to/ benefit from the tools and developments made by other members);
Funding for a national pilot tool.

27. Involvement of social partners Maintenance of the tools’ content
The OiRA Community
What EU-OSHA expects from OiRA partners
Promotion
Development of
instruments
Expert
validation
Involvement of social partners
Maintenance of the tools’ content
OiRA
philosophy
OiRA philosophy/Memorandum:
Free of charge;
Data protection;
Sector specific;
Based on activities rather than risks;
Open source – information can be used and shared by everyone (exception: no commercial use);
Pictures are not included in this agreement – each partner needs to make sure to have the rights on using the respective pictures.
IT infrastructure - a website of the social partner organisation(s):
Commitment from the national OiRA partner (e.g. Ministry, Labour Inspectorate, OSH institute) to dedicate resources to the tools implementation and promotion;
Support/Information of social partners;
Implementation plan of the tool;
Promotion campaign to raise awareness of the tool;
Acceptance of the OiRA philosophy – signing the memorandum.

28. The OiRA Promotion

29. OiRA website (Private zone)
The OiRA Promotion
Materials at partners’ disposal:
OiRA website (Private zone)
Social Media
Audio-visual material
Publications
Events/Meetings
Press Relations
Toolkit

30. The OiRA Promotion Website Launched in January 2017 Managed by EU-OSHA
Available in 25 languages
All OiRA tools by country, language and sector
Sections on MSEs and RA
Facts and Figures (ESENER-2)
Promotional resources
Monthly OiRA update.
News items
OSHmail OiRA section.
OiRA community - Private zone
National Partners / IRAT Network
EU Sectoral Social Partners
Social Media
Sharing Buttons
Website

31. The OiRA Promotion Website - Private zone
Limited to OiRA community members;
Partners’ profile viewing;
Upload news, tools, promotional resources and strategic documents;
Collaboration area;
Access to partners’ ítems.

32. The OiRA Promotion Communication Toolkit Tool 1 – Taglines
Tool 2 – Pitch
Tool 3 – Illustrations / Icons
Tool 4 – Infographics
Tool 5 – Videos
Tool 6 – Web – banners
Tool 7 – Social Media Posts
Tool 8 – OiRA Communication Guide
OiRA Flyer

33. The OiRA Promotion Examples Tool 3 – Illustrations / Icons Sectors
Metasectors
- Sectors:
Hairdressing;
HORECA;
Live performance;
Manufacture of pharmaceuticals and related products.
Metasectors:
Agriculture;
Construction;
Transport;
Public utilities.

34. The OiRA Promotion Tool 4 – Infographics EU Level
OiRA facts and figures Risk assessment with OiRA in 4 steps

35. The OiRA Promotion Tool 5 – Videos
EU Level Napo in…risk assessment online

36. The OiRA Promotion Tool 6 – Web-banners OiRA Flyer EU Level
National Level
Sectoral Level
OiRA Flyer

37. The OiRA Promotion Social Media Posts Infographics Tools
Official Accounts

38. The OiRA Promotion
Examples
Posts ready to use (3 levels)
Infographics

39. The OiRA Promotion Examples Embedded in OiRA tools Official Accounts
Follow us!
OiRA hashtag: #OiRAtools
afetyandHealthatWork
agency-for-safety-and-health-at-work
Official Accounts

40. The OiRA Promotion Pilot Projects National & Sectoral Level Purpose:
Test the implementation of the promotion/communication toolkit on the field and measure impact/success;
Rationalise resources (EU-OSHA role as facilitator);
Steps:
2017 (second half):
Selection of one pilot each at national and sectoral level;
Discussion/agreement on the “products/actions” to be implemented;
Adaptation of a communication/promotion plan to each pilot;
Start implementation.
2018 (up to summer):
Continue implementation;
Measure impact – evaluation;
Decision of potential new pilots/further decisions.

41. To learn more about risk assessment tools visit our OiRA website at https://oiraproject.eu/en
Explore and use all the OiRA tools available at
Please spread the news and share our tools using the hashtag #OiRAtools
Thank you!
EU-OSHA