1. REGISTRAR CLINIC 2013 Fall Symposium October 4, 2013 Renée Green, Registrar Tallahassee Community College

2. A little trivia…. Beadle or bedel

3. REGISTRAR CLINIC: OVERVIEW Florida Statutes and State Board Rules Articulation and access Graduation Educational Scholarships, Fees, and Financial Assistance Counterfeit Diplomas and Transcripts Retention of Records Degree Audit FERPA and Solomon Best Practices

4. REGISTRAR CLINIC Florida Statutes K-20 Education Code – Chapters 1000-1013 http://www.flsenate.gov/Laws/Statutes/2013/Tit le48/#Title48 http://www.flsenate.gov/Laws/Statutes/2013/Tit le48/#Title48

5. REGISTRAR CLINIC Articulation and Access – Chapter 1007, F.S. s.1007.23(3) Beginning with students initially entering a FCS institution in 2013-2014 and thereafter Each student seeking an AA degree must indicate a baccalaureate degree program offered by an institution of interest by the time the student earns 30 semester hours

6. REGISTRAR CLINIC Articulation and Access – Chapter 1007, F.S. s.1007.24 A statewide course numbering system (SCNS) for postsecondary and dual enrollment education in school districts, public postsecondary educational institutions, and participating nonpublic postsecondary institutions Improve program planning; increase communication among all delivery systems; facilitate student acceleration and transfer State Board of Education Rule 6A-10.043

7. REGISTRAR CLINIC Articulation and Access – Chapter 1007, F.S. s.1007.24(2)(b) FCS institution associate in arts graduates shall received priority for admission to the upper division of a FCS institution or to a state university over out-of-state students

8. REGISTRAR CLINIC Articulation and Access – Chapter 1007, F.S. s.1007.265 Any student with a disability, as defined in s. 1007.02(2), in a public postsecondary educational institution shall be eligible for reasonable substitution for any graduation requirement, for admission into a program of study, or for entry into the upper division where documentation can be provided the person’s failure to meet the requirement is related to their disability and …

9. REGISTRAR CLINIC Articulation and Access – Chapter 1007, F.S. s.1007.265 (continued) … where failure to meet the graduation requirement or program admission requirement does not constitute a fundamental alteration in the nature of the program. … where failure to meet the graduation requirement or program admission requirement does not constitute a fundamental alteration in the nature of the program.

10. REGISTRAR CLINIC Articulation and Access – Chapter 1007, F.S. s.1007.27 Articulated acceleration mechanisms Advanced Placement (AP) Credit by Exam (CLEP) International Baccalaureate (IB) Advanced International Certificate of Education Program (AICE) State Board of Education Rule 6A-10.024(7)

11. REGISTRAR CLINIC Graduation State Board of Education Rule 6A-10.024 (4)(5)(6) (4) Associate in Arts Degree (5) Associate in Science Degree Capstone Degree Articulation Agreement Career Ladder Articulation Agreement (6) Applied Technology Diploma (ATD)

12. REGISTRAR CLINIC Graduation State Board of Education Rule 6A-14.030 Instruction and Awards in FCS Institutions Adds FCS institutions granting bachelor’s degrees College credit and advanced technical certificates Continuing workforce education High school diploma (adult basic ed)

13. REGISTRAR CLINIC Assessment and Accountability – Chapter 1008, F.S. Developmental Education

14. REGISTRAR CLINIC Educational Scholarships, Fees, and Financial Assistance – Chapter 1009, F.S. Postsecondary Student Fees s.1009.21 Residency for Tuition Purposes s.1009.22 Workforce education postsecondary fees s.1009.23 FCS institution fees s.1009.25 Fee exemptions s.1009.26 Fee waivers s.1009.265 State employee fee waivers

15. REGISTRAR CLINIC Educational Scholarships, Fees, and Financial Assistance – Chapter 1009, F.S. Postsecondary Student Fees (continued) s.1009.28 Fees for repeated enrollment in developmental education courses s.1009.285 Fees for repeated enrollment in college credit courses s.1009.286 Fees for excess hours

16. REGISTRAR CLINIC Residency for Tuition Purposes s.1009.21DefinitionsQualifications 12 consecutive months immediately prior to his/her first day of class at an institution of higher learning “MUST” (Tier 1) and “MAY” (Tier 2) documentation State Board of Education Rule 6A-10.044 Guidelines on Florida Residency for Tuition Purposes http://files.flvc.org/pdfDocuments/manuals/ACC_ Residency_Guidelines_October_24_2012.pdf http://files.flvc.org/pdfDocuments/manuals/ACC_ Residency_Guidelines_October_24_2012.pdf

17. REGISTRAR CLINIC Counterfeit Diplomas and Transcripts “Diploma mills” and “Accreditation mills” Council for Higher Education Accreditation (CHEA) http://www.chea.org/degreemills/default.htm U.S. Department of Education http://www2.ed.gov/students/prep/college/diplomamill s/diploma-mills.html http://www2.ed.gov/students/prep/college/diplomamill s/diploma-mills.html

18. REGISTRAR CLINIC Counterfeit Diplomas and Transcripts Detecting Fraudulent Documents Assign practiced, experience personnel Know what to look for and run through a mental checklist Preserving the Evidence “chain of custody” Suggestions

19. REGISTRAR CLINIC Counterfeit Diplomas and Transcripts Florida Statute 817.567 Misrepresentation of association with, or academic standing at, postsecondary educational institution 1 st degree misdemeanor $1000 fine and court costs or may be imprisoned up to 1 year

20. REGISTRAR CLINIC Retention of Records General Records Schedule GS5 for Public Universities and Colleges https://www.flrules.org/gateway/ruleNo.asp?id= 1B-26.003 https://www.flrules.org/gateway/ruleNo.asp?id= 1B-26.003

22. REGISTRAR CLINIC Retention of Records 1B-26.003, F.A.C. Electronic Recordkeeping https://www.flrules.org/gateway/ruleNo.asp?id= 1B-26.003 https://www.flrules.org/gateway/ruleNo.asp?id= 1B-26.003

23. REGISTRAR CLINIC Degree Audit – Lifecycle Value Admission – How previously completed coursework or test scores apply to their chosen program Orientation – direct student toward best registration options Advising – Advisers free to address social difficulties, improve study habits, and career advising Registration Graduation Audit and Posting Degrees

24. REGISTRAR CLINIC Family Educational Rights and Privacy Act (FERPA) Education records of students Student rights Right to inspect and review Right to request amendment Right to limit disclosure of personally identifiable information (directory information) Right to file a complaint with USDOE Institutional responsibilities

25. REGISTRAR CLINIC Solomon Amendment Student Recruiting Information (any or all) Student name Address (local and/or permanent and email) DOB and place of birth Class level (freshman, sophomore, etc) Academic major Degree received Most recent educational institution attended

26. REGISTRAR CLINIC Solomon Amendment in relation to FERPA Releasing student recruiting information under the provisions of the Solomon Amendment is different from releasing directory information under FERPA in that college must Releasing student recruiting information under the provisions of the Solomon Amendment is different from releasing directory information under FERPA in that college must comply with requests for student recruiting information; they may comply with requests for directory information.

27. Best Practices/Tips Other Resources