1. December 21, 2017 Carmen Connect Webinar
Audio – code:484159#

2. Housekeeping Items All lines will be muted
*6 to unmute your line to ask a question
*6 to mute your line after you are done speaking
The leads will be monitoring the questions via the chat boxes, please feel free to ask questions there.

3. Agenda
PSSC Staff updates
Vendor Maintenance
Catering Contract

4. Website http://u.osu.edu/pssc Staffing
Kelly Moore - Out until January 2nd
Terrance Jr born October 12
Retirements – Stephnie Penn will retire after 35 years on December 29th
New Team Lead – Pam LaPlante has been promoted from Finance Coordinator to Team Lead. Pam will start her new role on January 2nd
New Positions – Two Senior Finance Coordinators have been promoted from Finance Coordinator
Angella Brown
Kim Wilson

5. New Position Hiring soon – Two Finance Assistants (replaces opening created by the Sr. Finance coordinator)
Will assist the Sr. Finance coordinator with transaction processing and customer service
Welcome to the Procurement Shared Services Center – Office of Administration and Planning
Kim Melchiorre has joined our team as a Team Lead from Admin and Planning
Rick Meyers has joined our team as a Finance Coordinator from Admin and Planning

6. Reorganization of the Service Center Current Structure 4 teams
1 team lead
5 Finance Coordinators
Future Structure
5 teams (Draft)
1 Team Lead
3-4 Finance Coordinators
Finance Assistant OR
1 Sr. Finance Coordinator
3 Finance Coordinators
1 Finance Assistant

7. Teams will be organized with areas that have similar functions
Academic units
University Support Units
Administrative Units
Student Support Units
Building support units
We will continue to work through the transition planning through the month of January. Updates will communicated as they are finalized.

8. Next Call
January 18, 10:00 AM – New Invite coming soon!
Hopefully Switching to Skype Meeting with Skype phone #

9. Vendor Maintenance
Purchasing has new requirements that are being requested from vendors to set up EFT. An announcement on this should be coming out in January’s Newslink article
The communication will be sent from the Vendor Maintenance Team to the vendor directly:
We have received notice that you wish to have your payments direct deposited into your bank account.  In addition to completing the Authorization for Payment by Direct Deposit [OSU form], to help reduce the risk of fraud we also require the following:
A voided check, if your account does not have checks, please ask bank to provide one.
A dated letter from your bank on bank letterhead which includes:
Business name and DBA on the bank account.
The name of the primary owner on this bank account.
Employer identification number (EIN or Federal tax id) or last four digits of SSN.
Both the routing number and the account number.
Note: Bank letter must be signed by bank branch manager, print name and title.  Include bank contact phone number.

10. Catering Contract Demo 30 new suppliers for Drop-off catering service
HOW TO ORDER DROP-OFF CATERING SERVICES:
Contact the caterer’s account representative to discuss needs and availability.
Receive the final agreed upon quote from the supplier (including the University discounts).
Create the eRequest using the eStores single Drop-off catering services line to place the order. Attach quote to eRequest. Quote number and other references should be included in the “Business Purpose” section of the eRequest. Sending an order without prior contact with the supplier may result in an undelivered order if the supplier has prior commitments on the same day/time.

11. Happy Holidays to all of you from the PSSC staff!